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Learning management system

Newcastle City Council

This public procurement record has 1 release in its history.

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03 Aug 2026 at 15:16

UK7 - Contract Details Notice
Summary of the contracting process

Newcastle City Council procured a learning management system and associated e-learning services (CPV 80420000). The requirement supports the council’s organisation-wide learning and development activity while it rolls out a council-wide enterprise resource planning system. The service is delivered for Newcastle upon Tyne and the wider Newcastle City Council operation. The buyer is Newcastle City Council, a sub-central public authority. The awarded supplier is Learning Pool Limited, indicating that the requirement is suited to providers of learning management platforms and e-learning services rather than to suppliers of standalone training content alone. Businesses considering future work with this buyer should focus on the ability to provide and support a council-wide learning management system during major organisational and technology change.

The procurement has been completed and the contract was awarded to Learning Pool Limited. It was a single-lot direct award, below the applicable threshold and without competition, to the council’s current provider. The stated purpose was to allow time for the rollout of a council-wide ERP system. The award is active and the contract was signed on 31 March 2025. The contract runs from 1 April 2025 to 31 March 2027. Its value is £100,000 excluding VAT and £120,000 including VAT. The procurement is for services, with delivery in the Newcastle area. The contract is currently recorded as active, and the tender itself is recorded as complete. No separate award date is provided.

This procurement demonstrates established public-sector demand for a learning management system that can operate across a whole local authority and remain in place during a major ERP implementation. A credible future competitor would need a mature e-learning platform, the capacity to support council-wide users, and the operational resilience to maintain learning services while the buyer changes core corporate systems. Experience integrating, migrating or operating alongside enterprise systems would strengthen a supplier’s position, particularly where continuity with an existing learning environment is important. Suppliers should also be able to deliver managed e-learning services at a council-wide scale, work with public-sector stakeholders and sustain reliable service throughout a multi-year contract. The route used here shows that incumbent performance and continuity were significant commercial factors.

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Notice Information

Notice Title

Learning management system

Notice Description

24 month direct award to our current provider to allow time for the roll out of a Council wide ERP system.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06da2f
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/073280-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Direct
Procurement Method Details
Below threshold - without competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

80 - Education and training services

CPV Codes

80420000 - E-learning services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£100,000 £100K-£500K

Notice Dates

Publication Date
3 Aug 20262 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Apr 2025 - 31 Mar 2027 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Newcastle City Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NEWCASTLE UPON TYNE
Postcode
NE1 8QH
Postcode Area
Newcastle upon Tyne
Country
England
Major Region (ITL 1)
TLC North East (England)
Basic Region (ITL 2)
TLC4 Northumberland, Durham and Tyne & Wear
Small Region (ITL 3)
TLC43 Tyneside
Delivery Location
Not specified
Local Authority
Newcastle upon Tyne
Electoral Ward
Monument
Westminster Constituency
Newcastle upon Tyne Central and West

Supplier Information

Number of Suppliers
1
Supplier Name

LEARNING POOL LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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