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Asset Management Solution

West Yorkshire Combined Authority

This public procurement record has 1 release in its history.

Planning

03 Aug 2026 at 15:26

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

West Yorkshire Combined Authority, working for West Yorkshire Police, plans to procure an IT asset management solution. The requirement is for software to support the Force’s operational and business needs. The planned procurement is categorised as goods and relates to IT software packages. Delivery will support West Yorkshire Police’s activities in West Yorkshire, with the buying authority based in Leeds. The authority is seeking views from potential suppliers before finalising the requirement. It wants to understand whether the proposed specification is workable, whether the solution can meet operational needs, and how the market could support implementation. This is therefore relevant to software providers and technology businesses with IT asset management products or services for public-sector organisations.

The process is at the planning stage and is currently intended to involve preliminary market engagement rather than an invitation to tender. The authority expects interested suppliers to provide feedback by 31 August 2026 as part of that engagement. The feedback will inform the proposed specification, procurement approach, contractual terms, key performance indicators, service measures, pricing model, implementation approach and future Invitation to Tender strategy. The estimated value is £1.5 million excluding VAT, or £1.8 million including VAT. The planned contract period is 1 July 2027 to 30 June 2032, with renewal provision potentially extending the arrangement to 30 June 2036. One lot is planned, with small and medium-sized enterprises identified as suitable.

This engagement is intended for suppliers able to provide or implement IT asset management software for a police force or comparable public-sector organisation. Businesses with mature products, established implementation methods and the capacity to support operational and business users should find the subject matter relevant. The authority is specifically looking for market feedback on the proposed requirements, supplier capability, market maturity, contract terms, performance measures, pricing structures, implementation planning and the likely tender strategy. Suppliers can use the engagement to explain how their solution would meet operational requirements, suggest practical service measures and identify workable commercial and implementation models. The future procurement is therefore likely to suit established software providers, implementation partners and smaller specialist technology firms preparing to compete.

How relevant is this notice?

Notice Information

Notice Title

Asset Management Solution

Notice Description

West Yorkshire Police (WYP) is seeking to undertake Pre-Market Engagement (PME) with potential suppliers to help assess the readiness of its requirements and procurement approach for an IT Asset Management Solution. Through this engagement, WYP wishes to gain feedback from the market regarding: The proposed specification and requirements. Supplier capabilities and market maturity. Appropriate contractual terms and conditions. Key Performance Indicators (KPIs) and service measures. Pricing models and implementation approaches. The proposed Invitation to Tender (ITT) strategy. WYP invites interested providers to respond to a series of questions designed to inform the development of the procurement and ensure the resulting solution meets the Force's operational and business requirements.

Planning Information

If you are interested in participating in this PME, please register on our https://atamis-7459.my.site.com/s/Welcome portal. This will allow you to view and submit your PME response

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06da34
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/073286-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48517000 - IT software package

Notice Value(s)

Tender Value
£1,500,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
3 Aug 20262 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Jul 2027 - 30 Jun 2032 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
West Yorkshire Combined Authority
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LEEDS
Postcode
LS1 2DE
Postcode Area
Leeds
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE4 West Yorkshire
Small Region (ITL 3)
TLE42 Leeds
Delivery Location
Not specified
Local Authority
Leeds
Electoral Ward
Little London & Woodhouse
Westminster Constituency
Leeds Central and Headingley

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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