Tender

Ask AI about this notice

Summarise, research or assess it with AI

View Markdown

Share this notice

Send this contract to a colleague

Property Information Management System

CHESHIRE WEST AND CHESTER COUNCIL

This public procurement record has 1 release in its history.

Tender

03 Aug 2026 at 16:05

UK4 - Tender Notice
Summary of the contracting process

Cheshire West and Chester Council is actively seeking procurement for a modern, integrated Property Information Management System. The tender process, as part of the open procedure, commenced on 3rd August 2026 and is currently in the tender stage. Bidders must submit their proposals by 4th September 2026. This procurement falls under the 'Software package and information systems' industry category and is valued at £250,000 to £300,000. The delivery is intended for the UKD63 region, specifically within the United Kingdom. Queries regarding the tender need to be submitted by 26th August 2026, and an award decision is expected by 5th October 2026.

This tender represents an exciting opportunity for businesses specialising in software development, particularly those experienced with information management systems, to expand their clientele by working with a sub-central government body. The position is suitable for SMEs and voluntary, community and social enterprise (VCSE) sectors due to the tailored suitability criteria. Companies looking to strengthen their presence in the public sector could significantly benefit from securing this contract, which includes provisions for potential extensions over the next several years. The evaluation will focus on quality, price, and social value, which underscores the importance of innovative and community-focused solutions.

How relevant is this notice?

Notice Information

Notice Title

Property Information Management System

Notice Description

This procurement relates to the delivery of a modern, integrated Property Information and Management System for Cheshire West and Chester Borough Council. Full details can be found in the documents issued via The Chest www.the-chest.org.uk.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06da6c
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/073391-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£250,000 £100K-£500K
Lots Value
£250,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
3 Aug 20262 days ago
Submission Deadline
4 Sep 20265 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Nov 2026 - 30 Jun 2031 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
CHESHIRE WEST AND CHESTER COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
ELLESMERE PORT
Postcode
CH65 0BA
Post Town
Chester
Country
England
Major Region (ITL 1)
TLD North West (England)
Basic Region (ITL 2)
TLD6 Cheshire
Small Region (ITL 3)
TLD63 Cheshire West and Chester
Delivery Location
TLD63 Cheshire West and Chester
Local Authority
Cheshire West and Chester
Electoral Ward
Central & Grange
Westminster Constituency
Ellesmere Port and Bromborough

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-06da6c-2026-08-03T17:05:04+01:00",
    "date": "2026-08-03T17:05:04+01:00",
    "ocid": "ocds-h6vhtk-06da6c",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PCJB-2814-BHZP",
            "name": "Cheshire West and Chester Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PCJB-2814-BHZP"
            },
            "address": {
                "streetAddress": "The Portal, Wellington Road",
                "locality": "Ellesmere Port",
                "postalCode": "CH65 0BA",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKD63"
            },
            "contactPoint": {
                "email": "centralprocurement@cheshirewestandchester.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PCJB-2814-BHZP",
        "name": "Cheshire West and Chester Council"
    },
    "planning": {
        "noEngagementNoticeRationale": "Preliminary market engagement was carried out under previous Regulations and the appropriate notice was published on Contracts Finder at the time."
    },
    "tender": {
        "id": "DN824686",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Property Information Management System",
        "description": "This procurement relates to the delivery of a modern, integrated Property Information and Management System for Cheshire West and Chester Borough Council. Full details can be found in the documents issued via The Chest www.the-chest.org.uk.",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "48000000",
                        "description": "Software package and information systems"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKD63",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 300000,
            "amount": 250000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "goods",
        "aboveThreshold": true,
        "submissionMethodDetails": "All submissions must be submitted via The Chest www.the-chest.org.uk.",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2026-09-04T17:00:00+01:00"
        },
        "enquiryPeriod": {
            "endDate": "2026-08-26T17:00:00+01:00"
        },
        "awardPeriod": {
            "endDate": "2026-10-05T23:59:59+01:00"
        },
        "lots": [
            {
                "id": "1",
                "status": "active",
                "value": {
                    "amountGross": 300000,
                    "amount": 250000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "numbers": [
                                {
                                    "number": 65,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "Price",
                            "numbers": [
                                {
                                    "number": 25,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Social Value",
                            "numbers": [
                                {
                                    "number": 10,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "suitability": {
                    "sme": true,
                    "vcse": true
                },
                "contractPeriod": {
                    "startDate": "2026-11-01T00:00:00Z",
                    "endDate": "2031-06-30T23:59:59+01:00",
                    "maxExtentDate": "2035-06-30T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Two 24-month optional extensions."
                }
            }
        ],
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "073391-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/073391-2026",
                "datePublished": "2026-08-03T17:05:04+01:00",
                "format": "text/html"
            }
        ]
    },
    "language": "en"
}