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Property Information Management System

Cheshire West and Chester Council

This public procurement record has 1 release in its history.

Tender

03 Aug 2026 at 17:05

UK4 - Tender Notice
Summary of the contracting process

Cheshire West and Chester Council is procuring a modern, integrated Property Information and Management System. The requirement is for software and information-system capability to support the Council’s management of property information and related property-management activities. This is a goods procurement focused on supplying and implementing a technology system rather than construction, maintenance or estate-agent services. The system will be used across the Cheshire West and Chester borough area, for the Council’s own operational needs. The opportunity is relevant to software vendors, systems integrators and specialist property-technology providers whose products can bring property information and management functions together in one modern system. Detailed technical requirements are set out in the procurement documents.

The procurement reached tender: the Council invited offers through an open procedure, with submissions made electronically via The Chest. It comprises one lot. Questions had to be submitted by 26 August 2026 at 17:00, and tender responses by 4 September 2026 at 17:00. The intended award decision date was 5 October 2026. The contract is scheduled to run from 1 November 2026 to 30 June 2031, with two optional 24-month extensions available; the maximum stated end date is 30 June 2035. The estimated value is £250,000 excluding VAT, or £300,000 including VAT. Offers are evaluated on quality at 65%, price at 25% and social value at 10%.

This opportunity suits suppliers that can provide and integrate a modern property information and management system for a public-sector organisation. Businesses should be able to demonstrate a product or service capable of bringing property information and management functions together in an integrated system, with the delivery capability needed for a Council-wide requirement. It may be suitable for small and medium-sized enterprises and for voluntary, community and social enterprises, so participation is not limited to large commercial technology providers. The procurement is most relevant to property-software specialists, information-management suppliers and systems integrators with the technical capability to configure, supply and support an integrated property-management solution. Responses must be submitted in English.

How relevant is this notice?

Notice Information

Notice Title

Property Information Management System

Notice Description

This procurement relates to the delivery of a modern, integrated Property Information and Management System for Cheshire West and Chester Borough Council. Full details can be found in the documents issued via The Chest www.the-chest.org.uk.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06da6c
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/073391-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£250,000 £100K-£500K
Lots Value
£250,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
3 Aug 20262 months ago
Submission Deadline
4 Sep 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Nov 2026 - 30 Jun 2031 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Cheshire West and Chester Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
ELLESMERE PORT
Postcode
CH65 0BA
Postcode Area
Chester
Country
England
Major Region (ITL 1)
TLD North West (England)
Basic Region (ITL 2)
TLD6 Cheshire
Small Region (ITL 3)
TLD63 Cheshire West and Chester
Delivery Location
TLD63 Cheshire West and Chester
Local Authority
Cheshire West and Chester
Electoral Ward
Central & Grange
Westminster Constituency
Ellesmere Port and Bromborough

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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