(Digital and Immersive Technology) Provision of Alternative Education to Respect Collaboration Trust

{
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    "id": "ocds-h6vhtk-06da85-2026-08-04T08:50:24+01:00",
    "date": "2026-08-04T08:50:24+01:00",
    "ocid": "ocds-h6vhtk-06da85",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PPRM-9434-VNYQ",
            "name": "PHP Law LLP",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PPRM-9434-VNYQ"
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            "address": {
                "streetAddress": "Unit 3 The Brutus Centre Station Road Totnes",
                "locality": "Totnes",
                "postalCode": "TQ9 5RW",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKK43"
            },
            "contactPoint": {
                "name": "Claire Jones",
                "email": "claire.jones@phplaw.co.uk",
                "telephone": "+44 01234567890"
            },
            "roles": [
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                        "id": "publicAuthoritySubCentralGovernment",
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        {
            "id": "GB-PPON-PZXX-7178-BQRZ",
            "name": "RESPECT COLLABORATION TRUST",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PZXX-7178-BQRZ"
            },
            "address": {
                "streetAddress": "Bridge Street School",
                "locality": "Derby",
                "postalCode": "DE1 3LB",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKF11"
            },
            "contactPoint": {
                "email": "v.grainger@respectschools.co.uk"
            },
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        }
    ],
    "buyer": {
        "id": "GB-PPON-PZXX-7178-BQRZ",
        "name": "RESPECT COLLABORATION TRUST"
    },
    "tender": {
        "id": "RCT01.06",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "(Digital and Immersive Technology) Provision of Alternative Education to Respect Collaboration Trust",
        "description": "The Trust (RCT) has a statutory duty to make arrangements for the provision of appropriate education otherwise than at school, for children of compulsory school age who, by reason of suspension or exclusion from school or otherwise, will not receive a suitable education without these arrangements. The Trust are looking to run tender processes to procure suitably experienced and qualified providers to deliver their programme of Alternative Provision. Individual Tenders will be run for each type of AP Provision needed. The estimated contract value would be for all AP Provision for one academic year. As a Contract under the Light Touch Regime the contracts could be extended each year if the provision continues to be needed. Top 3 highest scoring bidders awarded a contract.",
        "status": "active",
        "items": [
            {
                "id": "LOT-0000",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "80000000",
                        "description": "Education and training services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKF11",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "LOT-0000"
            }
        ],
        "value": {
            "amountGross": 300000,
            "amount": 250000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "specialRegime": [
            "lightTouch"
        ],
        "aboveThreshold": true,
        "coveredBy": [
            "GPA"
        ],
        "submissionMethodDetails": "https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=107815&TID100112892&B=",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2026-09-01T11:00:00+00:00"
        },
        "enquiryPeriod": {
            "endDate": "2026-08-20T11:00:00+00:00"
        },
        "awardPeriod": {
            "endDate": "2026-09-07T23:59:59+01:00"
        },
        "lots": [
            {
                "id": "LOT-0000",
                "status": "active",
                "value": {
                    "amountGross": 300000,
                    "amount": 250000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "Service Offer (a minimum score of 4 to pass) 1 6 Provision Location Weighting 1 6 Staffing Qualifications and Experience (a minimum score of 4 to pass) 3 18 Course Provision 2 12 Progress Tracking and Outcomes 3 18 Attendance 3 18 Behavioural and Safeguarding Management 3 18 Quality Assurance and Compliance 2 12 Policies (a minimum score of 4 to pass) 3 18 Total Score 126 To constitute a pass, a minimum score of 4 must be achieved for the following questions. If a minimum score of 4 is not achieved the tender may be rejected and not evaluated any further. a. 1 - Service offer b. 3 - Staffing Qualification & experience c. 9 - Policies",
                            "numbers": [
                                {
                                    "number": 70,
                                    "weight": "percentageExact"
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                        },
                        {
                            "type": "price",
                            "name": "Price",
                            "numbers": [
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                                    "number": 30,
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                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "a. Public Liability - Minimum PS5 million b. Employers Liability - Minimum PS5 million (where applicable) c. Motor - to cover any vehicles/drivers used to transport pupils (where applicable) d. Cyber Liability - PS250K - PS1 million (depending on size of company) e. Abuse/Sexual Misconduct Liability - Standalone or often included in Public Liability *There is a legal requirement for certain employers to hold Employer's (Compulsory) Liability Insurance of PS5 million as a minimum. See the Health and Safety Executive website for more information: www.hse.gov.uk/pubns/hse39.pdf."
                        },
                        {
                            "type": "technical",
                            "description": "Please provide details of up to two contracts to meet conditions of participation relating to technical ability set out in the relevant notice or procurement documents, in any combination from either the public or private sectors (which may include samples of grant funded work). Where this procurement is for goods or services, the examples must be from the past three years. The named contact provided should be able to provide written evidence to confirm the accuracy of the information provided. For consortium bids, or where you have indicated that you are relying on an associated person to meet the technical ability, you should provide relevant examples of where the associated person has delivered similar requirements. If this is not possible (e.g. the consortium is newly formed or a special purpose vehicle is to be created for this contract) then three separate examples should be provided between the principal member(s) of the proposed consortium or members of the special purpose vehicle or sub-contractors (three examples are not required from each member). If you are a new start-up company and cannot provide at least one example of previous contracts that are relevant to the requirement, in Page 4 to 9 no more than 500 words please provide an explanation for this and how you meet the conditions of participation relating to technical ability. NB a 'new start up company' is defined only as a company that has been trading less than 12 months at the point of tender submission, and/or is unable to provide the minimum number of contract references requested due to limited trading history The submission of alternative evidence does not guarantee acceptance. The Authority reserves the right to assess the overall risk associated with appointing a start up organisation and may reject a Tender where it considers that insufficient assurance has been provided"
                        }
                    ]
                },
                "suitability": {
                    "sme": true,
                    "vcse": true
                },
                "contractPeriod": {
                    "startDate": "2026-09-14T00:00:00Z",
                    "endDate": "2027-09-13T23:59:59+01:00",
                    "maxExtentDate": "2031-09-27T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Rolling year on year for 5 years (1+1+1+1+1)"
                },
                "hasOptions": true,
                "options": {
                    "description": "The scope of this agreement is not restricted by pupil numbers. It is anticipated that places will be purchased on an ad hoc basis, dependant on the pupil's requirements and capacity of the best value provider. However, it will be possible, in some areas, for core places to be arranged on a regular basis."
                }
            }
        ],
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "073436-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/073436-2026",
                "datePublished": "2026-08-04T08:50:24+01:00",
                "format": "text/html"
            }
        ],
        "hasRecurrence": true,
        "recurrence": {
            "dates": [
                {
                    "startDate": "2031-01-01T23:59:59Z"
                }
            ]
        },
        "contractTerms": {
            "financialTerms": "Specific costs of placement should be included in the tender application and remain in place for the full academic year. Placements costs will be reviewed between the commissioner and provider annually and any agreed changes confirmed in writing to be effective for the next academic year. Pupils who are in receipt of Free School Meals must be provided with an appropriate meal where the provider is offering a full day placement. Providers should make adequate provision for this meal in accordance with School food standards practical guide, up to the value of the current free school meal price of Derby City Local Authority. Costs incurred by providers in the provision of a free school meal should be invoiced separately to the contract invoices. Costs will only be reimbursed up to the current free school meal value."
        },
        "riskDetails": "Safeguarding - Weak safeguarding processes, incomplete DBS checks, or poor supervision of vulnerable pupils. * Quality of Education - Provision not meeting curriculum/SEND needs, inconsistent attendance management, weak reintegration support. * Data Protection - Risks around pupil data handling, insecure systems, or storage outside the UK without approval. * Compliance - Failure to meet statutory AP guidance, equality duties, or contractual/social value commitments. * Financial Stability Provider insolvency, unexpected costs, or gaps in insurance and liability cover. * Operational Delivery - Staffing shortages, high turnover, lack of specialist skills, or unreliable transport/logistics. * Reputational Risk - Complaints, negative outcomes, or scrutiny from regulators reflecting poorly on the school/Trust. * Contract Management Poor reporting, missed KPIs, unclear escalation routes, or limited evidence of impact."
    },
    "language": "en"
}