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Bands in the Park 2027-2029

Ross-On-Wye Town Council

This public procurement record has 1 release in its history.

Tender

04 Aug 2026 at 10:30

UK4 - Tender Notice
Summary of the contracting process

Ross-on-Wye Town Council is procuring an event organiser to deliver its established annual Bands in the Park summer concert series at the Bandstand in Caroline Symonds Gardens, Wye Street, Ross-on-Wye. The service covers arranging a varied programme of traditional and non-traditional bands and ensembles across mixed musical genres, including musicians’ fees and all other concert costs. It also includes event management: opening and securing the bandstand, setting out and storing the Council’s chairs, displaying parking signs, welcoming performers and leaving the area tidy. The organiser must also consider and manage traffic arrangements where possible, in line with health and safety requirements, and include them in the risk assessment. A special Proms in the Park-style event requires three types of groups, including a brass band if possible.

The procurement has reached tender: the Council invited offers through a below-threshold open competition. It is a single lot for services, with a contract period from 1 October 2026 to 30 September 2029. The estimated value is £25,137 excluding VAT, or £30,380.04 including VAT. Enquiries had to be submitted by 28 August 2026 at 12:00, and tenders by 4 September 2026 at 12:00. The tender instructions require an original signed tender in a sealed envelope marked private and confidential, addressed to the Town Clerk at Ross-on-Wye Town Hall, Cantilupe Road, Ross-on-Wye, HR9 7AN; they also provide an electronic PDF submission route. Offers are evaluated on service delivery (40%), experience (30%) and cost or value for money (30%).

This opportunity suits event organisers, music promoters and concert-production businesses able to programme and manage recurring outdoor community concerts. Strong suppliers will be able to source and coordinate a broad range of bands and ensembles, manage performer communications and payments, and deliver a mixed musical programme. The requirement calls for practical event-operation capability, including site opening and closure, chair and signage management, performer reception, housekeeping and traffic arrangements. Suppliers need to produce a suitable risk assessment addressing traffic and health and safety. Experience is a scored criterion, so relevant evidence of delivering comparable music, festival or community events will matter. The opportunity is identified as suitable for small and medium-sized enterprises, and requires the capacity to manage a multi-year programme with a larger special event involving three different groups and a brass band.

How relevant is this notice?

Notice Information

Notice Title

Bands in the Park 2027-2029

Notice Description

Ross-on-Wye Town Council is looking for an organiser for its well established, annual series of summer concerts at the Bandstand, Wye Street, Ross-on-Wye which take place from 2.30pm to 4.30pm on Sundays. Organisers are invited to submit an expression of interest and quote (per annum) for arranging music for Bands in the Park, to cover all costs, including payments to the bands/musicians as detailed below. Requirement 1: Organisation The Organiser will be contracted for a three-year period to arrange music for a series of summer concerts to be held each Sunday afternoon commencing in 2027 on 16th May up to and including 5th September in the Bandstand at Caroline Symonds Gardens (19* performances across 17 weekends. *3 performers at Proms in the Park). Dates for future years will be approved by the relevant Council Committee and the organiser will be notified well in advance. It is assumed there will be one band per concert with the exception of a special one-off event which is provisionally booked for 2027 on Sunday 18th July which will be a 'Proms in the Park' style event from approximately 1.30pm to 7.00pm. The 'Proms' event would require three differing types of bands/groups but including one brass band (top section class if possible). The series must include a variety of traditional and non-traditional bands/ensembles to play a mixed genre of musical styles. Requirement 2: Event Management The organiser must arrive by 1pm at the latest and unlock the Bandstand, set out the chairs (provided by the Town Council), put up the parking signs and welcome the band members. Following the concert, chairs are to be stacked and secured, the bandstand locked, and the area left tidy. Due to the location of the event, traffic management will need to be considered by the organiser, and managed where possible in line with health and safety regulations. This should be included in the risk assessment. The Council's responsibilities will include providing the chairs and making arrangements for the events to be advertised. In addition, the Committee will look at the provision of refreshments and arrange for charity collections each week for local community and voluntary groups. The Contract term is from 1st October 2026 to the 30th September 2029

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06dab8
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/073517-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79952000 - Event services

79953000 - Festival organisation services

Notice Value(s)

Tender Value
£25,137 Under £100K
Lots Value
£25,137 Under £100K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
4 Aug 20262 months ago
Submission Deadline
4 Sep 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Oct 2026 - 30 Sep 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Ross-On-Wye Town Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
ROSS-ON-WYE
Postcode
HR9 7AN
Postcode Area
Hereford
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG1 Herefordshire, Worcestershire and Warwickshire
Small Region (ITL 3)
TLG11 Herefordshire, County of
Delivery Location
TLC North East (England), TLD North West (England), TLE Yorkshire and The Humber, TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLI London, TLJ South East (England), TLK South West (England)
Local Authority
Herefordshire, County of
Electoral Ward
Ross East
Westminster Constituency
Hereford and South Herefordshire

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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