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Conservation & Cleaning of Statutory Registers

EAST SUSSEX COUNTY COUNCIL

This public procurement record has 1 release in its history.

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04 Aug 2026 at 11:02

UK7 - Contract Details Notice
Summary of the contracting process

East Sussex County Council has recently completed a procurement process titled "Conservation & Cleaning of Statutory Registers". This initiative, falling under the services industry category and specifically related to document management services, is located in the United Kingdom within the UKJ region. The procurement was achieved through a limited competition method, indicated as below the threshold. This process reached the contract stage with HARWELL TECHNICAL SERVICES LIMITED, a supplier based in Huntingdon, being awarded the contract. The service period commenced on 14th August 2026 and is scheduled to conclude on 31st December 2026. The contract, valued at £34,909 net, was signed on 4th August 2026, and involves tasks like the cleaning of registers for permanent storage.

This tender offers significant opportunities for small and medium-sized enterprises (SMEs) specialising in conservation and cleaning services, particularly those with expertise in handling historical documents. Companies within the document management services sector who are capable of managing contaminants such as mould and pests will find such contracts beneficial for business growth. Engaging in this type of government contract can enhance a company's portfolio and provide a stepping stone into further public procurement opportunities. Such projects enable businesses to establish lasting relationships with government entities like East Sussex County Council, thereby facilitating future collaborations and expanding business reach within the sub-central government procurement sphere.

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Notice Information

Notice Title

Conservation & Cleaning of Statutory Registers

Notice Description

Collection of birth, marriages, deaths registers and indexes from the register offices in East Sussex, cleaned of contamination (mould, fungi, pests etc.) and returned to The Keep for permanent storage

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06db0d
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/073634-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Below threshold - limited competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72512000 - Document management services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£34,909 Under £100K

Notice Dates

Publication Date
4 Aug 2026Yesterday
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
3 Aug 20262 days ago
Contract Period
13 Aug 2026 - 31 Dec 2026 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
EAST SUSSEX COUNTY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LEWES
Postcode
BN7 1UE
Post Town
Brighton
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ22 East Sussex CC
Delivery Location
Not specified
Local Authority
Lewes
Electoral Ward
Lewes Priory
Westminster Constituency
Lewes

Supplier Information

Number of Suppliers
1
Supplier Name

HARWELL TECHNICAL SERVICES

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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