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Supply and fit Plowright East Wing Emergency lighting batteries and removal and dispose of 80 defective batteries.

THE PIRBRIGHT INSTITUTE

This public procurement record has 1 release in its history.

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05 Aug 2026 at 11:43

UK7 - Contract Details Notice
Summary of the contracting process

The Pirbright Institute bought the supply and fitting of replacement batteries for the emergency lighting system in the Plowright East Wing, together with the removal and disposal of 80 defective batteries. The requirement covers replacing all batteries rather than changing individual units, so that the system can achieve the required operating duration and avoid older batteries reducing the effective life of new ones. This is a goods-led electrical and emergency-lighting requirement, including associated installation and waste-disposal work. The buyer is The Pirbright Institute, based at Pirbright Laboratory in Woking. Delivery and the work take place in the Woking area, Surrey. The purpose is to restore reliable emergency-lighting performance and reduce risk to the building and its occupants.

The procurement has been awarded and the tender is complete. It used a below-threshold limited competition. One lot was awarded to U.P.S Systems PLC. The contract was signed on 19 May 2026, runs from 8 June 2026 to 6 July 2026, and has a value of £28,257.93 excluding VAT, or £33,909.52 including VAT. The awarded requirement is for the emergency-lighting battery replacement, fitting and disposal work described above. The procurement was treated as a goods contract, with the item classified under CPV 31510000, electric filament lamps. The contract is active and relates to the completed single-lot procurement.

This requirement indicates demand from The Pirbright Institute for planned emergency-lighting battery replacement where renewing the complete battery set is preferred to piecemeal replacement. Suppliers well placed for comparable work would combine the supply of emergency-lighting batteries with competent electrical installation, testing and commissioning of the affected system. They would also need the capacity to remove all defective batteries from a building and arrange compliant handling and disposal of electrical waste. Credible competitors should be able to manage a defined site-based installation in a laboratory environment, understand emergency-lighting duration requirements and provide a complete solution rather than supplying batteries alone. The awarded supplier was an SME, showing that the requirement can be delivered by a specialist smaller business with suitable technical and operational capability.

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Notice Information

Notice Title

Supply and fit Plowright East Wing Emergency lighting batteries and removal and dispose of 80 defective batteries.

Notice Description

Replacement of all 80 emergency light batteries. Because when single batteries are replaced the new batteries do not bring the whole system up to the required duration but rather the old batteries drag down the single new batteries down to their life span thus delaying the inevitable failure of the new batteries so effectively a false economy in time/money and putting the building at risk.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06dc30
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/074104-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Limited
Procurement Method Details
Below threshold - limited competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

CPV Codes

31510000 - Electric filament lamps

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£28,257 Under £100K

Notice Dates

Publication Date
5 Aug 20262 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
8 Jun 2026 - 6 Jul 2026 30 days
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE PIRBRIGHT INSTITUTE
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WOKING
Postcode
GU24 0NF
Postcode Area
Guildford
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ25 West Surrey
Delivery Location
Not specified
Local Authority
Guildford
Electoral Ward
Normandy & Pirbright
Westminster Constituency
Surrey Heath

Supplier Information

Number of Suppliers
1
Supplier Name

U.P.S SYSTEMS PLC

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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