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St Edmunds College Vending Machines and Water Coolers Service Contract

ST EDMUND'S COLLEGE CAMBRIDGE

This public procurement record has 1 release in its history.

Tender

05 Aug 2026 at 12:11

UK4 - Tender Notice
Summary of the contracting process

St Edmund’s College, University of Cambridge, is seeking a supplier for vending machine and water cooler services. The requirement covers the provision and servicing of vending machines and water coolers, together with installation of beverage-processing equipment and associated catering services. The work is for the College and will be delivered in Cambridge. SSC Partnership Limited is managing the procurement as the College’s agent. This is a services contract, suitable for businesses that can provide and maintain refreshment equipment in an educational or institutional setting. Suppliers will need to address the full requirement described in the invitation to tender, including the specified equipment, service delivery and supporting catering arrangements.

The process reached tender: the buyer invited offers through a below-threshold open competition. Suppliers submit electronically through the In-Tend portal after expressing interest and obtaining the tender documents. Questions were due by 21 August 2026 at 23:59. The tender description sets the bid deadline as 26 August 2026 at 12 noon, while the structured tender period records 26 August 2026 at 23:59. The contract is planned to run from 1 September 2026 to 31 August 2029, with an option to extend by up to two years, giving a maximum term to 31 August 2031. The published gross procurement value is £0; the lot value is recorded as AED 0 gross. Award will be based on the most advantageous tender using the detailed criteria and weightings in the ITT.

This opportunity suits suppliers specialising in vending machine and water cooler services, particularly those able to combine equipment supply, installation, servicing and refreshment-related support. Relevant businesses may include vending operators, water cooler providers, beverage equipment installers and catering service companies, including consortia able to cover the complete requirement. The scope calls for a managed service rather than a one-off equipment sale, so bidders should be prepared to deliver the required equipment and ongoing operational support throughout the contract term, including any extension. Suppliers must complete the invitation to tender documentation, including both the Procurement Specific Questionnaire and the ITT response, in full. The buyer will assess the complete bid against the detailed criteria and weightings in the ITT.

How relevant is this notice?

Notice Information

Notice Title

St Edmunds College Vending Machines and Water Coolers Service Contract

Notice Description

SSC Partnership (the Agent) on behalf of St Edmunds College, University of Cambridge are currently out to tender for the provision of Vending Machine and Water Cooler Services. This procurement is being run under the open procedure, which is a formal bidding procedure, under which the contract is advertised, and all interested organisation/consortium can bid. This ITT provides further details of the proposal and process for submitting bids. All Bidders are required to complete the ITT document in order to submit their completed Bid. Bids must comprise both the Procurement Specific Questionnaire (PSQ) and ITT response documents . All aspects of the ITT should be completed in full and submitted as part of a Bid. The ITT aims to: Provide information to Bidders on the Procurement and the opportunities available; Set out clearly the Authority's requirements; Provide information on the Authority's approach to the open procedure process; Set out the deliverables required from Bidders; and Set out the evaluation criteria and weightings that the Authority will use to assess Bids. Following the submission of Bids, the Authority expects to undertake an evaluation process to identify which Bid is the most advantageous tender (MAT) and will be put forward for consideration to be awarded the Contract. The Agent on behalf of the Authority is using the In-Tend portal for the Procurement Process. https://in-tendhost.co.uk/sscpartnership ("the Procurement Portal"). Suppliers that would like to take part in this tender process are invited to "Express Interest" upon which the will be given access to the full tender documentation delivery through this e-tendering system. When the tender documents have been made available involved suppliers will receive notification via email and the tender documents can be accessed from the "My Tenders" area of this website and selecting the "View Details" button of this project. The deadline for submissions of the tender will be 26th August at 12 noon. Please allow sufficient time to make your return as late returns will not be permitted. Any questions relating to this tender should be made via correspondence on the website and can be addressed to the main contact as shown in the details above.

Lot Information

Lot 1

Renewal: The Authority will sign a contract with the successful Company for a period of 36 Months (3 Years) with the option to extend it for up to a further 24 Months (2 Years). The maximum contract term is 5 years inclusive of the extension period.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06dc3d
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/074132-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

42 - Industrial machinery

51 - Installation services (except software)

55 - Hotel, restaurant and retail trade services

CPV Codes

31141000 - Water coolers

42933000 - Vending machines

51542200 - Installation services of beverage-processing machinery

55520000 - Catering services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
5 Aug 20262 months ago
Submission Deadline
26 Aug 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Sep 2026 - 31 Aug 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
ST EDMUND'S COLLEGE CAMBRIDGE
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CAMBRIDGE
Postcode
CB3 0BN
Postcode Area
Cambridge
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH4 Cambridgeshire and Peterborough
Small Region (ITL 3)
TLH42 Cambridgeshire CC
Delivery Location
TLH12 Cambridgeshire CC
Local Authority
Cambridge
Electoral Ward
Castle
Westminster Constituency
Cambridge

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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