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Vehicle Leasing Services

The Crown Estate

This public procurement record has 1 release in its history.

Tender

05 Aug 2026 at 12:51

UK4 - Tender Notice
Summary of the contracting process

The Crown Estate is procuring vehicle leasing services for its daily operations at Windsor Great Park. The requirement covers 42 vehicles, comprising cars and light commercial vehicles, supplied and supported through contract hire. The work falls within fleet management, repair and maintenance services, so the requirement is relevant to vehicle leasing businesses, fleet operators and providers able to support a mixed operational vehicle fleet. Delivery is for Windsor Great Park in the United Kingdom. The buying organisation is The Crown Estate, a central government public authority. The service is intended to provide the vehicles needed for routine operational activity at the estate.

The procurement has reached tender: the buyer invited offers using an open competitive flexible procedure. The process comprises a PSQ stage, supplier down-selection and an ITT stage including a supplier presentation. The deadline for submissions is 1 September 2026 at 12:00. The planned award date is 19 September 2026. The contract is scheduled to run from 16 October 2026 to 15 October 2029, with two optional one-year extensions available until 15 October 2031. The estimated value is £725,000 excluding VAT, or £870,000 including VAT. Evaluation is based on commercial terms at 50%, quality at 30% and presentation at 20%.

This opportunity suits vehicle leasing and fleet management suppliers able to provide 42 cars and light commercial vehicles under a structured contract hire arrangement. Competitors should be able to support vehicles throughout the service, including repair and maintenance, and demonstrate the operational capacity to manage a mixed fleet used for daily activity at Windsor Great Park. The process is suitable for small and medium-sized enterprises, making it relevant to established regional operators as well as larger national providers. Suppliers should also be prepared to complete a preliminary selection questionnaire, progress through down-selection if successful, and present their proposed service during the invitation-to-tender stage.

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Notice Information

Notice Title

Vehicle Leasing Services

Notice Description

The Crown Estate requires forty-two (42) vehicles (cars and light commercial vehicles) to support daily operations at Windsor Great Park. Vehicles are to be provided on a 48-month contract hire basis with two optional one-year extensions (48 + 12 + 12 months).

Lot Information

Lot 1

Renewal: Vehicles are to be provided on a 48-month contract hire basis with two optional one-year extensions (48 + 12 + 12 months).

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06dc56
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/074170-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50111000 - Fleet management, repair and maintenance services

Notice Value(s)

Tender Value
£725,000 £500K-£1M
Lots Value
£725,000 £500K-£1M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
5 Aug 20262 months ago
Submission Deadline
1 Sep 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
16 Oct 2026 - 15 Oct 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
The Crown Estate
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
SW1Y 4AH
Postcode Area
South West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
Not specified
Local Authority
Westminster
Electoral Ward
St James's
Westminster Constituency
Cities of London and Westminster

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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