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St Edmunds College, Catering Equipment including gas shut off and extraction system

ST EDMUND'S COLLEGE CAMBRIDGE

This public procurement record has 1 release in its history.

Tender

05 Aug 2026 at 15:03

UK4 - Tender Notice
Summary of the contracting process

St Edmund’s College, University of Cambridge is seeking catering equipment and associated services for its facilities in Cambridge. The requirement covers the supply of catering equipment, cleaning of extraction systems and gas shut-off services, together with cooling and ventilation equipment and repair or maintenance of catering equipment. Work will be delivered at St Edmund’s College, Mount Pleasant, Cambridge, CB3 0BN. St Edmund’s College is the buying organisation, with SSC Partnership Limited acting as its procurement agent. This is primarily a catering and commercial-kitchen services opportunity, combining equipment provision with specialist extraction cleaning, gas safety and related maintenance. Businesses able to provide a complete or coordinated catering-facilities solution may find the scope relevant, including suppliers working across equipment, ventilation, cleaning and gas services.

The procurement has reached tender: the buyer invited offers through an open, below-threshold competition. Bids must be submitted electronically through SSC Partnership’s In-Tend portal, with the Procurement Specific Questionnaire and completed ITT response documents. The submission deadline set by the buyer is 26 August 2026 at 23:59. A site visit is planned for 12 August 2026 at 09:00 at St Edmund’s College; attendance is not mandatory. The contract is one lot, with a planned term from 1 September 2026 to 31 August 2029 and an option to extend to 31 August 2031, subject to a maximum five-year term. The recorded gross estimated value is £0, and the lot value is recorded as AED 0 gross. Award is based on the most advantageous tender using the detailed ITT evaluation criteria.

This opportunity suits suppliers with practical experience in commercial catering environments and the ability to deliver catering equipment alongside specialist support services. Relevant capability includes selecting, supplying, installing or maintaining catering and cooling equipment; cleaning kitchen extraction systems; and providing gas shut-off services. Bidders should be able to respond comprehensively to the ITT and Procurement Specific Questionnaire, complete all required sections and coordinate the information needed for evaluation. The scope may suit a specialist contractor, an equipment and maintenance provider, or a consortium combining catering equipment, ventilation, extraction-cleaning and gas expertise. Familiarity with working in an educational or institutional setting and with assessing existing facilities would be useful, as the planned site visit is intended to help bidders understand the layout and requirements.

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Notice Information

Notice Title

St Edmunds College, Catering Equipment including gas shut off and extraction system

Notice Description

SSC Partnership (the Agent) on behalf of St Edmunds College, University of Cambridge are currently out to tender for the provision of Catering Equipment, Extraction Cleaning and Gas Shut Off Services. This procurement is being run under the open procedure, which is a formal bidding procedure, under which the contract is advertised, and all interested organisation/consortium can bid. This ITT provides further details of the proposal and process for submitting bids. All Bidders are required to complete the ITT document in order to submit their completed Bid. Bids must comprise both the Procurement Specific Questionnaire (PSQ) and ITT response documents . All aspects of the ITT should be completed in full and submitted as part of a Bid. The ITT aims to: Provide information to Bidders on the Procurement and the opportunities available; Set out clearly the Authority's requirements; Provide information on the Authority's approach to the open procedure process; Set out the deliverables required from Bidders; and Set out the evaluation criteria and weightings that the Authority will use to assess Bids. Following the submission of Bids, the Authority expects to undertake an evaluation process to identify which Bid is the most advantageous tender (MAT) and will be put forward for consideration to be awarded the Contract. The Agent on behalf of the Authority is using the In-Tend portal for the Procurement Process. https://in-tendhost.co.uk/sscpartnership ("the Procurement Portal"). Suppliers that would like to take part in this tender process are invited to "Express Interest" upon which the will be given access to the full tender documentation delivery through this e-tendering system. When the tender documents have been made available involved suppliers will receive notification via email and the tender documents can be accessed from the "My Tenders" area of this website and selecting the "View Details" button of this project. The deadline for submissions of the tender will be 26th August at 12 noon. Arrangements will be made for Companies to visit St Edmund's College, University of Cambridge, Mount Pleasant, Cambridge CB3 0BN and view the current facilities to obtain a better understanding of the layout and any other relevant information to help in putting together tender bids. The site visit is planned to take place on Wednesday 12th August 2026 at 9:00am. Please note that the site visit is not mandatory to submit a bid. Please allow sufficient time to make your return as late returns will not be permitted. Any questions relating to this tender should be made via correspondence on the website and can be addressed to the main contact as shown in the details above.

Lot Information

Lot 1

Renewal: The Authority will sign a contract with the successful Company for a period of 36 Months (3 Years) with the option to extend it for up to a further 24 Months (2 Years). The maximum contract term is 5 years inclusive of the extension period.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06dc9f
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/074280-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

42 - Industrial machinery

50 - Repair and maintenance services

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

39310000 - Catering equipment

42500000 - Cooling and ventilation equipment

50883000 - Repair and maintenance services of catering equipment

90910000 - Cleaning services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
5 Aug 20262 months ago
Submission Deadline
26 Aug 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Sep 2026 - 31 Aug 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
ST EDMUND'S COLLEGE CAMBRIDGE
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CAMBRIDGE
Postcode
CB3 0BN
Postcode Area
Cambridge
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH4 Cambridgeshire and Peterborough
Small Region (ITL 3)
TLH42 Cambridgeshire CC
Delivery Location
TLH12 Cambridgeshire CC
Local Authority
Cambridge
Electoral Ward
Castle
Westminster Constituency
Cambridge

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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