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Service Gymnasium equipment, servicing and maintenance.

Tyne and Wear Fire and Rescue Authority

This public procurement record has 1 release in its history.

Award

05 Aug 2026 at 15:47

Award Notice
Summary of the contracting process

Tyne and Wear Fire and Rescue Authority procured gymnasium equipment together with servicing and maintenance. The requirement covers the supply of fitness equipment and ongoing support for the Authority’s facilities. Delivery and service locations span the North East, North West, Yorkshire and the Humber, East Midlands, West Midlands, East of England, London, South East and South West of England. The buyer is a regional or local public authority responsible for public order and safety. This opportunity is therefore relevant to suppliers able to provide gym equipment alongside planned or reactive servicing and maintenance across a broad England-wide footprint, rather than to equipment-only distributors without an associated support capability.

The procurement is complete and the contract was awarded through a further competition under ESPO Framework 345_24 Fitness Equipment, Lot 2. The limited award procedure was conducted without a prior call for competition, using the framework’s terms. Gym Gear (Fitness Warehouse Limited) was awarded the requirement on 3 August 2026. The active contract is valued at £122,045 and was signed on 3 August 2026. Three bids were recorded. Evaluation weighted price at 40%, with quality covering goods (20%), service and maintenance (20%), locations (10%), business continuity (5%) and social value (5%). The single lot included an optional 12-month extension. The lot is recorded as cancelled, although the award and contract are active.

This award demonstrates established demand from Tyne and Wear Fire and Rescue Authority for a combined equipment, servicing and maintenance solution delivered across multiple English regions. A credible future competitor would need to offer suitable gymnasium and fitness equipment, dependable maintenance and servicing arrangements, and operational coverage across a wide geographic area. The evaluation also shows that technical quality mattered as much as price: suppliers needed to demonstrate the quality of their goods, service and maintenance model, geographic coverage, business continuity planning and social value. The successful supplier was an SME, indicating that a smaller specialist business could compete where it can evidence sufficient capacity, resilience and coordinated delivery through the relevant framework route.

How relevant is this notice?

Notice Information

Notice Title

Service Gymnasium equipment, servicing and maintenance.

Notice Description

Supply of service Gymnasium equipment, servicing and maintenance.

Lot Information

Lot 1

Further Competition ESPO Framework 345_24 Fitness Equipment Lot 2

Options: 1 X 12 Months (Optional) Extension

Procurement Information

The contract has been awarded following a further competition conducted in accordance with the terms and conditions of ESPO Framework 345_24 Fitness Equipment- Lot 2 Fitness Equipment. The framework agreement was established following a competitive procurement procedure and advertised through Find a Tender under notice reference 2023/S 000-033283. The Authority conducted the call-off competition in accordance with the framework provisions and awarded the contract to the supplier submitting the most economically advantageous tender.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06dcc1
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/074327-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

37 - Musical instruments, sport goods, games, toys, handicraft, art materials and accessories

CPV Codes

37420000 - Gymnasium equipment

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£122,045 £100K-£500K

Notice Dates

Publication Date
5 Aug 20262 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Tyne and Wear Fire and Rescue Authority
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
TYNE AND WEAR,
Postcode
SR5 3QY
Postcode Area
Sunderland
Country
England
Major Region (ITL 1)
TLC North East (England)
Basic Region (ITL 2)
TLC4 Northumberland, Durham and Tyne & Wear
Small Region (ITL 3)
TLC44 Sunderland
Delivery Location
TLC North East (England), TLD North West (England), TLE Yorkshire and The Humber, TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLI London, TLJ South East (England), TLK South West (England)
Local Authority
Sunderland
Electoral Ward
Washington North
Westminster Constituency
Washington and Gateshead South

Supplier Information

Number of Suppliers
1
Supplier Name

Gym Gear (Fitness Warehouse Limited)

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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