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Storage, fulfilment and worldwide freighting

THE UNITED KINGDOM HYDROGRAPHIC OFFICE

This public procurement record has 1 release in its history.

Tender

05 Aug 2026 at 16:19

UK4 - Tender Notice
Summary of the contracting process

The UK Hydrographic Office is procuring storage, fulfilment and worldwide freighting for its nautical book publications. The service covers receiving stock from multiple print suppliers, securely storing approximately 450–500 unstacked pallets, maintaining accurate stock records and providing a digital system with live visibility of stock, orders and despatch tracking. The contractor will fulfil daily XML orders, including single-item orders, using bespoke cartons, branded packing tape and branded packing lists. Items are mainly A4 publications, with A4 ring binders, A2 spiral-bound catalogues and similar smaller items also included. The service must support traceable global distribution, customs documentation, British Forces Post Office deliveries, worldwide express courier and customer-arranged ex-works delivery. The work is based in Taunton and serves customers worldwide.

The procurement has reached tender: the buyer invited offers through an open procedure, with electronic submission allowed in English. It is a single-lot services contract and also uses a closed framework with call-offs from predetermined pricing. Enquiries were due by 1 September 2026 at 12:00, and tenders by 30 September 2026 at 11:00. The estimated value is £3,000,000 excluding VAT, or £3,600,000 including VAT. The contract is scheduled to run from 1 January 2027 to 31 December 2031, with the award decision due by 8 December 2026. Evaluation weights are capacity and capability 55%, price 30%, social value 10% and CO2 emissions 5%. The requirement is marked as suitable for small and medium-sized enterprises.

This opportunity suits logistics, warehousing, fulfilment and international freight providers able to manage substantial publication stock and frequent, detailed order processing. Suppliers need secure warehouse capacity for approximately 450–500 pallets, reliable stock-control processes and a customer-facing digital system that reports orders in hand, despatches and tracking information. Operational capability must include receiving deliveries from multiple printers, picking and packing individual or bulk orders, meeting a 30kg carton limit, applying branded packaging and producing branded packing lists. Providers should be able to arrange traceable worldwide delivery through express courier, support British Forces Post Office addressing and manage ex-works handovers. Experience with customs documentation and global distribution is important, as is the capacity to provide occasional same-day rush despatch for orders received before midday.

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Notice Information

Notice Title

Storage, fulfilment and worldwide freighting

Notice Description

Storage, fulfilment and worldwide freighting of our Nautical Book Publications, comprising of: Stock management and handling *Receive stock deliveries from multiple print suppliers. *Securely store approximately 450-500 unstacked pallets of publications. *Maintain accurate stock records through a front-end system that provides live reporting on stock holdings. Fulfilment objectives *Daily orders will be provided by the Authority via email as XML files, with one XML file per order. Order quantities may be as low as a single item. *Orders must be packed in bespoke cartons with a maximum weight of 30kg and sealed using the Authority's branded packing tape. Each consignment must include a branded packing list detailing the items ordered. *Items are predominantly A4 book publications. Other fulfilled items include A4 ring binders, A2 spiral-bound catalogues, and similar items of the same size or smaller. *Where required, customs documentation must be issued directly to customers by email. *Provide a front-end digital system capable of reporting on orders in hand and orders despatched, with tracking details available to support progress visibility. Delivery *Orders must be fully traceable, with customs documentation completed where required to support global distribution. *A supplementary rush-order service is required to provide same-day despatch for orders received before midday, on an occasional basis. *Standard delivery options, selected according to customer requirements at the point of order, are as follows: British Forces Post Office - orders allocated to HM Ships and other recipients via their unique BFPO number. Express courier - same-day despatch with worldwide coverage. Ex works - customers manage their own arrangements with the contractor for onward delivery by land, air, or sea, according to their requirement For more information about this opportunity, please visit the eSourcing portal at: https://www.delta-esourcing.com/tenders/UK-UK-Taunton:-Storage-and-warehousing-services./2C97GESDB3 To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/2C97GESDB3

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06dcd2
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/074361-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

63 - Supporting and auxiliary transport services; travel agencies services

CPV Codes

63120000 - Storage and warehousing services

Notice Value(s)

Tender Value
£3,000,000 £1M-£10M
Lots Value
£3,000,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
5 Aug 20262 months ago
Submission Deadline
30 Sep 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Jan 2027 - 31 Dec 2031 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE UNITED KINGDOM HYDROGRAPHIC OFFICE
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
TAUNTON
Postcode
TA1 2DN
Postcode Area
Taunton
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK6 North Somerset, Somerset and Dorset
Small Region (ITL 3)
TLK62 Somerset
Delivery Location
TLK23 Somerset CC
Local Authority
Somerset
Electoral Ward
Taunton East
Westminster Constituency
Taunton and Wellington

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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