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Student Record Platform

University Of Edinburgh

This public procurement record has 1 release in its history.

Planning

06 Aug 2026 at 10:27

Planning Notice
Summary of the contracting process

The University of Edinburgh is exploring a student record platform to replace or rationalise the complexity of its existing student record environment. The requirement is for industry-specific software that can integrate with the University’s existing systems and support a more streamlined, effective service. Relevant functional areas include exceptional circumstances, scholarships, assessment and progression, alongside wider student record processes. The work would be delivered for the University in Edinburgh. The University is examining current and emerging products, technologies and delivery approaches, and wants to understand how a new platform could simplify its landscape. This is a single, broad requirement rather than separate specialist packages, and is relevant to software providers, system integrators and suppliers with higher education student administration solutions.

This procurement is at the planning stage and is currently preliminary market engagement, not a call for competition or a commitment to award a contract. The University is using supplier responses to inform its business requirements, strategic planning and any future procurement strategy. Interested suppliers are asked to return the requested information by 12 noon BST on 4 September 2026; participation is voluntary and at the supplier’s own cost. The University anticipates that a procurement, if taken forward, could take place within the next three to five years, with a future notice date indicated as 1 August 2029. The existing student record system is already covered by contractual arrangements. No procurement value or tender procedure has been established.

The engagement will suit suppliers with proven student record or student information systems for universities, particularly those able to demonstrate integration with complex existing technology environments. Strong participants are likely to offer configurable functionality covering exceptional circumstances, scholarships, assessment and progression, together with approaches that can rationalise duplicated or complicated systems. Relevant expertise includes higher education data, student administration, platform implementation, migration, interoperability and long-term service support. Suppliers with current products, emerging technologies or alternative delivery models can contribute to the University’s understanding of the market. This is an opportunity to prepare and influence future requirements through market insight rather than to bid for a contract now; participation will not affect any later procurement process.

How relevant is this notice?

Notice Information

Notice Title

Student Record Platform

Notice Description

The University of Edinburgh is undertaking preliminary market engagement to improve our understanding of current and emerging supplier capabilities, products and solutions for a Student Record Platform. The University is interested in student record systems that can integrate with its existing landscape, with the potential to rationalise and simplify the complexity of its current environment. This includes supporting areas such as exceptional circumstances, scholarships and assessment and progression,with the aim of delivering a more streamlined and effective solution. The University currently has contractual arrangements in place for its existing student record system. This engagement forms part of longer-term planning and is intended to improve understanding of how the market is evolving, inform the University's business requirements and support the development of its strategic planning and any future procurement strategy.

Lot Information

Lot 1

Please see the attached documentation for further information and details of the documents to be returned by interested suppliers. Responses will be reviewed by the University to inform its understanding of the current market, available technologies and delivery approaches. The information provided will support longer-term planning, strategic planning and, where appropriate, any future procurement strategy. This Prior Information Notice (PIN) is issued solely for the purpose of preliminary market engagement. It is not a call for competition and should not be interpreted as a commitment to undertake a procurement exercise or award any contract. Should a procurement be taken forward, it is anticipated that this could take place at any point within the next three to five years. The University welcome participation from all interested suppliers. Participation is voluntary, at each suppliers' own cost and will not affect any future procurement process. Additional information: Interested suppliers should send the requested information to Suzanne Toole, Procurement Manager, suzie.toole@ed.ac.uk by 12 Noon (BST) on 04 September 2026. Suppliers should mark their email with 'PIN Response "SUPPLIER NAME"- Student Record Platform'.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06dd4b
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/074542-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Planning Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48100000 - Industry specific software package

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
6 Aug 20262 months ago
Submission Deadline
Not specified
Future Notice Date
1 Aug 20293 years to go
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
University Of Edinburgh
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH1 1HT
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh
Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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