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Public Conveniences Cleaning, Maintenance and Associated Services

Carmarthenshire County Council

This public procurement record has 1 release in its history.

Planning

06 Aug 2026 at 13:18

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Carmarthenshire County Council is considering a county-wide public conveniences service across Carmarthenshire. The requirement is a single integrated service covering routine cleaning, repairs and maintenance, consumables supply, sanitary waste disposal, sharps disposal, inspections and compliance activities, together with out-of-hours response. It is also expected to include management, maintenance and repair of income collection systems, covering cash and contactless payments, and possible upgrades from legacy coin-operated equipment. Some sites have specialist access arrangements and legacy equipment requiring specialist support. This is a public service contract focused on keeping public conveniences operating safely and reliably across the county. The main work categories are public convenience cleaning, sanitation, and repair and maintenance services.

The procurement is at the planning and early market-engagement stage; it is not an invitation to tender. The Council expects to use market feedback before deciding its procurement approach and contract structure. Interested organisations are expected to provide feedback by 4 September 2026, with a future notice currently anticipated by 9 November 2026. The planned contract is one lot, with an indicative service period from 1 April 2027 to 31 March 2028 and a possible renewal or extension to 31 March 2030. Its estimated value is £498,000 excluding VAT, or £597,599.98 including VAT. The lot is identified as suitable for small and medium-sized enterprises. Market feedback will inform service models, risks, mobilisation, innovation, efficiency and value for money.

This will suit suppliers able to operate a dispersed, county-wide public conveniences service seven days a week, with sufficient workforce, vehicles, supervision and mobilisation capacity. Relevant experience includes public convenience or facilities cleaning, planned and reactive maintenance, repairs, consumables management, sanitary and sharps waste handling, inspection regimes and out-of-hours response. The Council is seeking evidence of capability to manage existing services and integrate specialist access arrangements, legacy systems and maintenance requirements. Suppliers should be prepared to demonstrate competence in maintaining and repairing income collection equipment, including cash and contactless payment systems, and in assessing or delivering upgrades to modern contactless solutions. Businesses with experience improving operational efficiency, managing compliance risks and taking over live public-facing services should prepare practical feedback for the planned procurement.

How relevant is this notice?

Notice Information

Notice Title

Public Conveniences Cleaning, Maintenance and Associated Services

Notice Description

The Council is considering future service delivery arrangements for public conveniences across Carmarthenshire. The current requirement remains for a county-wide service that supports the continued operation of public conveniences. The requirement is expected to include a range of integrated services, including routine cleaning, repairs and maintenance, consumables provision, sanitary waste disposal, sharps disposal, out of hours response, manage, maintain and repair income collection systems and relevant inspection and compliance activities. The current service model also includes specialist elements linked to legacy equipment and access arrangements at certain sites. The Council is seeking early market feedback to better understand supplier capability, service delivery models, risks, and opportunities before determining its future procurement approach and contract structure. The Council invites interested organisations to register their interest and request further information in relation to the provision of this service. This invitation is issued for information-gathering and early market engagement purposes only and does not constitute a commitment to proceed with any future procurement process.

Planning Information

The Council seeks market feedback on: • the market’s capacity and capability to deliver a county-wide public conveniences service, including cleaning, maintenance and associated specialist services • service delivery models for a dispersed estate operating seven days per week • supplier experience of managing legacy systems, specialist access mechanisms, and integrated maintenance requirements • options for consumables supply, sanitary waste disposal, sharps disposal, inspection regimes, and out of hours service provision • risks, mobilisation requirements, and practical considerations associated with taking on an existing public conveniences service • opportunities for innovation, efficiency, and value for money in the delivery of the service • Demonstrable capacity to manage, maintain and repair income collection systems, including both cash and contactless payment methods, with the ability to assess and deliver upgrades from legacy coin-operated equipment to modern contactless solutions where appropriate. Response format: interested parties to contact Lead Officer via email ShRees@carmarthenshire.gov.uk Confidentiality: Responses will be treated as commercially confidential. Aggregated feedback may inform procurement strategy. No commitment: This notice does not constitute an invitation to tender. The Council is not obliged to proceed with procurement or award a contract.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06ddbb
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/074728-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

50760000 - Repair and maintenance of public conveniences

90900000 - Cleaning and sanitation services

90910000 - Cleaning services

Notice Value(s)

Tender Value
£498,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
6 Aug 20262 months ago
Submission Deadline
Not specified
Future Notice Date
9 Nov 20262 months to go
Award Date
Not specified
Contract Period
1 Apr 2027 - 31 Mar 2028 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Carmarthenshire County Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CARMARTHEN
Postcode
SA31 1JP
Postcode Area
Swansea
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL4 Mid and South West Wales
Small Region (ITL 3)
TLL42 South West Wales
Delivery Location
TLL14 South West Wales
Local Authority
Carmarthenshire
Electoral Ward
Carmarthen Town North and South
Westminster Constituency
Caerfyrddin

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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