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Exacom Software System and Maintenance relating to Administration of the Management of Planning Obligations, Levy's, BSL and CIL

Epping Forest District Council

This public procurement record has 1 release in its history.

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06 Aug 2026 at 15:36

UK7 - Contract Details Notice
Summary of the contracting process

Epping Forest District Council procured software services for the administration and management of planning obligations, levies, the Building Safety Levy and the Community Infrastructure Levy. The requirement covers the Exacom software system together with its ongoing maintenance and support. It is a specialist public-sector planning and finance administration solution, including enterprise resource planning software development and software support services. The customer is Epping Forest District Council, based at its Civic Offices in Epping. The service supports the council’s administration of developer contributions and related levy arrangements across its district.

The procurement has been completed and the contract was awarded to EXACOM SYSTEMS LTD on 3 August 2026. It used a below-threshold limited competition. One lot was awarded. The contract runs from 3 August 2026 to 2 August 2028, with a possible two-year extension in two one-year periods, giving a maximum end date of 2 August 2030. Its value is £142,612.44 excluding VAT, or £171,134.93 including VAT. The contract is active and was signed on 3 August 2026. The published outcome identifies software development and software support services as the contracted requirement. The data does not set out separate award weightings or evaluation scores.

This opportunity shows demand from Epping Forest District Council for a specialist system supporting planning obligations, levy administration and related public-sector financial processes. Competitors would need to provide an enterprise resource planning or comparable case-management platform, together with dependable maintenance and software support. Relevant capability includes handling planning obligations, developer contributions, the Building Safety Levy and the Community Infrastructure Levy in a single administrative environment. Suppliers should be able to support a council’s operational users, maintain the system throughout a multi-year service period and provide continuity as requirements evolve. The awarded supplier is an SME, indicating that this type of specialist software and support service can be delivered by a focused technology provider rather than only a large systems integrator.

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Notice Information

Notice Title

Exacom Software System and Maintenance relating to Administration of the Management of Planning Obligations, Levy's, BSL and CIL

Notice Description

Contract with Exacom Software System and Maintenance relating to Administration of the Management of Planning Obligations, Levy's, BSL and CIL

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06de27
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/074884-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Below threshold - limited competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72212451 - Enterprise resource planning software development services

72261000 - Software support services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£142,612 £100K-£500K

Notice Dates

Publication Date
6 Aug 20262 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
3 Aug 20263 weeks ago
Contract Period
3 Aug 2026 - 2 Aug 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Epping Forest District Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EPPING
Postcode
CM16 4BZ
Postcode Area
Chelmsford
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH3 Essex
Small Region (ITL 3)
TLH35 West Essex
Delivery Location
Not specified
Local Authority
Epping Forest
Electoral Ward
Epping West & Rural
Westminster Constituency
Epping Forest

Supplier Information

Number of Suppliers
1
Supplier Name

EXACOM SYSTEMS LTD

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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