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Loreburn Housing Association Stock Condition Surveys

Loreburn Housing Association

This public procurement record has 1 release in its history.

Tender

06 Aug 2026 at 15:42

Tender Notice
Summary of the contracting process

Loreburn Housing Association is procuring building surveying services for stock condition surveys across approximately 2,580 homes in rural, semi-rural and urban locations throughout Dumfries and Galloway. The surveys will generate accurate, auditable information to support Scottish Housing Quality Standard and energy-efficiency compliance, asset management, business planning, financial forecasting, planned investment, net-zero and decarbonisation planning, and regulatory assurance. Coverage must represent the housing stock by geography, age, archetype, construction type, property size, tenure, investment history, compliance risk and repair demand. The contractor must provide a documented sampling methodology and coverage report, maximise physical access, evidence failed access attempts and limit cloned surveys to no more than 10% of completed surveys. Residents will be contacted directly to arrange survey visits.

The procurement has reached tender: Loreburn Housing Association invited offers through an open procedure, with electronic submission in English. The tender deadline set by the buyer is 7 September 2026 at 12:00 BST; bids are to be opened and evaluation is scheduled to start at 12:30 BST the same day. The estimated contract value is £450,000. The initial contract period is 720 days, with options for up to two further 12-month extensions, subject to performance and the Association’s discretion. There is one lot and variants are not allowed. Offers will be evaluated 60% on price and 40% on quality. Bids must remain valid for 180 days. The procurement requires bidders to be enrolled in Companies House or an equivalent professional register.

This opportunity suits building surveying practices with experience of large, diverse housing stock and the capacity to deliver a continuous survey programme across Dumfries and Galloway. Suppliers need robust property inspection, sampling and data-management processes, including methods for demonstrating representative coverage and producing reliable information for investment, compliance and decarbonisation decisions. They must be able to arrange appointments directly with residents, maximise access, document every unsuccessful visit, manage follow-up work and provide weekly forward programmes and access reports. The requirement also calls for staff names and qualifications, so bidders should have suitably qualified personnel available for delivery. Strong quality-management, auditability and performance-reporting capability will be important, alongside the ability to minimise reliance on cloned or extrapolated survey data and complete the required sustainability and community-benefit commitments.

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Notice Information

Notice Title

Loreburn Housing Association Stock Condition Surveys

Notice Description

Loreburn Housing Association (LHA) is commissioning Stock Condition Surveys (SCS) across its housing stock to provide accurate, reliable and auditable data to support: - Scottish Housing Quality Standard (SHQS) compliance. - Energy Efficiency Standard for Social Housing (EESSH). - Long-Term Asset Management Strategy. - Business Planning and Financial Forecasting. - Planned Investment Programming. - Net Zero and Decarbonisation Planning. - Regulatory Assurance and Audit Requirements. The survey programme forms part of LHA's rolling stock condition survey strategy, with the objective of surveying approximately 25% of stock annually over a four-year cycle. It is envisaged that the full four-year programme will include approximately 2,580 properties located within rural, semi-rural and urban areas throughout the Dumfries and Galloway region. The contract will initially be awarded for a two-year period, with extension options of up to two further 12-month periods. Any extension will depend on successful delivery of the initial contract period, ongoing assessment of the contractor's performance against the published KPIs within the Invitation to Tender document, and Loreburn Housing Association's sole discretion.

Lot Information

Lot 1

Loreburn Housing Association (LHA) is commissioning Stock Condition Surveys (SCS) across its housing stock to provide accurate, reliable and auditable data to support: - Scottish Housing Quality Standard (SHQS) compliance. - Energy Efficiency Standard for Social Housing (EESSH). - Long-Term Asset Management Strategy. - Business Planning and Financial Forecasting. - Planned Investment Programming. - Net Zero and Decarbonisation Planning. - Regulatory Assurance and Audit Requirements. The survey programme forms part of LHA's rolling stock condition survey strategy, with the objective of surveying approximately 25% of stock annually over a four-year cycle. It is envisaged that the full four-year programme will include approximately 2,580 properties located within rural, semi-rural and urban areas throughout the Dumfries and Galloway region. The contract will initially be awarded for a two-year period, with extension options of up to two further 12-month periods. Any extension will depend on successful delivery of the initial contract period, ongoing assessment of the contractor's performance against the published KPIs within the Invitation to Tender document, and Loreburn Housing Association's sole discretion. Survey coverage shall be representative of the overall stock profile, including geography, age, archetype, construction type, property size, tenure, investment history, known compliance risk and repair demand. The contractor shall provide a documented sampling methodology and coverage report to demonstrate representativeness and identify any under-represented stock groups requiring targeted follow-up. Where properties cannot be physically accessed, LHA may utilise its approved cloning methodology; however, contractors must maximise access opportunities, clearly evidence all no-access attempts and minimise reliance on extrapolated data. Survey outputs shall support regulatory assurance requirements and provide sufficient confidence to inform asset management, business planning, financial forecasting and investment decision making. Loreburn Housing Association will prioritise the survey programme for each year of the contract. It is anticipated that surveys for each year shall be carried out over a continuous nine-month programme, with the remaining three months used as a catch-up period for difficult-to-access properties and any required follow-up activity. The Association will inform residents of the appointment of the contractor. Thereafter, the contractor will be responsible for contacting each resident directly to arrange suitable dates and times for all surveys. The contractor will provide the Association with a weekly programme throughout the contract, detailing all properties scheduled to be surveyed in the coming week. The report must list all no-access cases from the previous week, provide the date of any rearranged visit, and identify any case where a second visit has not been arranged, including the reason. It is an essential requirement of the contract that no more than 10% of the total number of completed surveys shall be cloned.

Renewal: The contract will initially be awarded for a two-year period, with extension options of up to two further 12-month periods. Any extension will depend on successful delivery of the initial contract period, ongoing assessment of the contractor's performance against the published KPIs within the Invitation to Tender document, and Loreburn Housing Association's sole discretion.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06de2c
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/074892-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

71 - Architectural, construction, engineering and inspection services

CPV Codes

71315300 - Building surveying services

Notice Value(s)

Tender Value
£450,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
6 Aug 20262 months ago
Submission Deadline
7 Sep 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Loreburn Housing Association
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
DUMFRIES
Postcode
DG1 2JB
Postcode Area
Dumfries and Galloway
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM9 Southern Scotland
Small Region (ITL 3)
TLM92 Dumfries and Galloway
Delivery Location
TLM92 Dumfries and Galloway
Local Authority
Dumfries and Galloway
Electoral Ward
Nith
Westminster Constituency
Dumfries and Galloway

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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