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Office Maintenance Services

General Dental Council

This public procurement record has 1 release in its history.

Tender

06 Aug 2026 at 17:51

UK4 - Tender Notice
Summary of the contracting process

The General Dental Council is procuring comprehensive office maintenance services for its premises in Birmingham and London. The requirement covers planned preventative maintenance and reactive repairs, including general building maintenance, electrical maintenance and minor electrical works, plumbing, heating, ventilation and air conditioning (HVAC). It also includes health and safety compliance inspections, corrective actions, emergency call-outs, routine inspections and proactive identification of potential faults. The contractor must keep the offices safe, functional, professional and efficient while minimising disruption to business operations. Services must comply with relevant health and safety legislation, statutory requirements and industry best practice. The procurement is for building installation repair and maintenance services, and is divided between the GDC’s Birmingham premises and its London premises.

The buyer has reached the tender stage and invited offers through a below-threshold open competition. Enquiries were due by 17:00 on 17 August 2026, and tenders were due by 12:00 on 1 September 2026; electronic submission is allowed. The estimated procurement value is £117,500 excluding VAT (£141,000 including VAT). Lot 1, Birmingham, is valued at £62,500 excluding VAT (£75,000 including VAT); Lot 2, London, at £55,000 excluding VAT (£66,000 including VAT). Each contract is planned from 1 October 2026 to 30 September 2028, with options to extend by up to three years, in annual or shorter increments, to 30 September 2031. Each lot is evaluated 60% on quality and 40% on price. Quality covers service delivery, staff capability, contract management, reporting, health and safety, compliance, and acceptance of terms and conditions on a pass/fail basis.

This opportunity suits facilities management, building maintenance and multi-trade engineering contractors able to provide coordinated planned and reactive services across office premises. Suppliers should be capable of handling general repairs alongside electrical, plumbing and HVAC maintenance, routine inspections, urgent call-outs and corrective work arising from compliance inspections. Strong proposals will need to demonstrate a clear delivery methodology, suitable service arrangements, qualified and experienced personnel, technical competence, contract management, performance monitoring, communication and reporting. Robust health and safety procedures, compliance arrangements and relevant policies are essential, as is acceptance of the buyer’s contractual terms. Both lots are identified as suitable for small and medium-sized enterprises. Participation is reserved to organisations located in the West Midlands, which is particularly relevant to businesses positioned to deliver the Birmingham lot.

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Notice Information

Notice Title

Office Maintenance Services

Notice Description

The GDC invites qualified and experienced service providers to submit tenders for the provision of comprehensive office maintenance services at its premises. The objective of this contract is to ensure that office facilities are maintained in a safe, functional, professional, and efficient condition to support business operations. The successful provider will be responsible for delivering planned preventative maintenance and reactive repair services across office premises, including: - General building maintenance and repairs. - Electrical maintenance and minor electrical works. - Plumbing maintenance and repairs. - Heating, ventilation, and air conditioning (HVAC) maintenance. - Health and safety compliance inspections and corrective actions. - Emergency call-out services for urgent maintenance issues. - Routine inspections and preventative maintenance activities. All services will be delivered in accordance with relevant health and safety legislation, statutory requirements, and industry best practices, with minimal disruption to business operations.

Lot Information

Lot 1: Office Maintenance Services for GDC Birmingham Premises

The successful provider will be responsible for delivering planned preventative maintenance and reactive repair services across GDC's Birmingham office premises, including general building maintenance, electrical and plumbing repairs, heating, and ventilation and air conditioning (HVAC) systems. The contractor will be required to provide timely response to maintenance requests, emergency call-out services where necessary, and routine inspections to identify and address potential issues proactively.

Renewal: The initial contract period is two (2) years, with the option for the GDC to extend the contract for up to a further three (3) years. The Authority may exercise extension options in increments of one year or less, with written notice provided to the Supplier prior to the commencement of each extension period. The Authority will determine the increments in which the final contract period may be exercised and will communicate this decision in writing to the Supplier.

Lot 2: Office Maintenance Services for GDC London Premises

The successful provider will be responsible for delivering planned preventative maintenance and reactive repair services across GDC's London office premises, including general building maintenance, electrical and plumbing repairs, heating, and ventilation and air conditioning (HVAC) systems. The contractor will be required to provide timely response to maintenance requests, emergency call-out services where necessary, and routine inspections to identify and address potential issues proactively.

Renewal: The initial contract period is two (2) years, with the option for the GDC to extend the contract for up to a further three (3) years. The Authority may exercise extension options in increments of one year or less, with written notice provided to the Supplier prior to the commencement of each extension period. The Authority will determine the increments in which the final contract period may be exercised and will communicate this decision in writing to the Supplier.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06de6d
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/074993-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50700000 - Repair and maintenance services of building installations

50800000 - Miscellaneous repair and maintenance services

Notice Value(s)

Tender Value
£117,500 £100K-£500K
Lots Value
£117,500 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
6 Aug 20262 weeks ago
Submission Deadline
1 Sep 20262 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Oct 2026 - 30 Sep 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
General Dental Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
W1G 8DQ
Postcode Area
West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
TLG West Midlands (England), TLI London
Local Authority
Westminster
Electoral Ward
Marylebone
Westminster Constituency
Cities of London and Westminster

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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