Office Maintenance Services

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-06de6d-2026-08-06T17:51:44+01:00",
    "date": "2026-08-06T17:51:44+01:00",
    "ocid": "ocds-h6vhtk-06de6d",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PNVG-6917-QHLP",
            "name": "General Dental Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PNVG-6917-QHLP"
            },
            "address": {
                "streetAddress": "37 Wimpole Street",
                "locality": "London",
                "postalCode": "W1G 8DQ",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKI32"
            },
            "contactPoint": {
                "name": "Mary Onuegbu",
                "email": "procurement@GDC-uk.org"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PNVG-6917-QHLP",
        "name": "General Dental Council"
    },
    "tender": {
        "id": "GDC-2026-013",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Office Maintenance Services",
        "description": "The GDC invites qualified and experienced service providers to submit tenders for the provision of comprehensive office maintenance services at its premises. The objective of this contract is to ensure that office facilities are maintained in a safe, functional, professional, and efficient condition to support business operations. The successful provider will be responsible for delivering planned preventative maintenance and reactive repair services across office premises, including: - General building maintenance and repairs. - Electrical maintenance and minor electrical works. - Plumbing maintenance and repairs. - Heating, ventilation, and air conditioning (HVAC) maintenance. - Health and safety compliance inspections and corrective actions. - Emergency call-out services for urgent maintenance issues. - Routine inspections and preventative maintenance activities. All services will be delivered in accordance with relevant health and safety legislation, statutory requirements, and industry best practices, with minimal disruption to business operations.",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "50700000",
                        "description": "Repair and maintenance services of building installations"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50800000",
                        "description": "Miscellaneous repair and maintenance services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKG",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            },
            {
                "id": "2",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "50700000",
                        "description": "Repair and maintenance services of building installations"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50800000",
                        "description": "Miscellaneous repair and maintenance services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKI",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "2"
            }
        ],
        "value": {
            "amountGross": 141000,
            "amount": 117500,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Below threshold - open competition",
        "mainProcurementCategory": "services",
        "aboveThreshold": false,
        "submissionMethodDetails": "For more information about this opportunity, please visit the Delta eSourcing portal at: https://www.delta-esourcing.com/tenders/UK-title/6725E46R36 To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/6725E46R36 The Access Code: 6725E46R36",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed"
        },
        "tenderPeriod": {
            "endDate": "2026-09-01T12:00:00+01:00"
        },
        "enquiryPeriod": {
            "endDate": "2026-08-17T17:00:00+01:00"
        },
        "otherRequirements": {
            "reservedParticipationLocation": {
                "gazetteer": {
                    "scheme": "GB-ONS",
                    "identifiers": [
                        "E11000005"
                    ]
                },
                "description": "West Midlands"
            }
        },
        "lots": [
            {
                "id": "1",
                "title": "Lot 1: Office Maintenance Services for GDC Birmingham Premises",
                "description": "The successful provider will be responsible for delivering planned preventative maintenance and reactive repair services across GDC's Birmingham office premises, including general building maintenance, electrical and plumbing repairs, heating, and ventilation and air conditioning (HVAC) systems. The contractor will be required to provide timely response to maintenance requests, emergency call-out services where necessary, and routine inspections to identify and address potential issues proactively.",
                "status": "active",
                "value": {
                    "amountGross": 75000,
                    "amount": 62500,
                    "currency": "GBP"
                },
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2026-10-01T00:00:00+01:00",
                    "endDate": "2028-09-30T23:59:59+01:00",
                    "maxExtentDate": "2031-09-30T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The initial contract period is two (2) years, with the option for the GDC to extend the contract for up to a further three (3) years. The Authority may exercise extension options in increments of one year or less, with written notice provided to the Supplier prior to the commencement of each extension period. The Authority will determine the increments in which the final contract period may be exercised and will communicate this decision in writing to the Supplier."
                },
                "awardCriteria": {
                    "description": "Tenders will be evaluated using the Most Advantageous Tender (MAT) methodology, with a total weighting of 60% for Quality and 40% for Price. The quality assessment (60%) will be based on the following criteria: Criterion 1: Approach to Delivery of the Services - 30% Assessment of the bidder's proposed methodology, service delivery arrangements, and understanding of the requirements. Criterion 2: Staff Experience and Technical Capability - 10% Assessment of the qualifications, experience, and technical competence of the personnel proposed to deliver the services. Criterion 3: Contract Management Arrangements and Reporting - 15% Assessment of the bidder's approach to contract management, performance monitoring, communication, and reporting processes. Criterion 4: Health, Safety and Compliance - 5% Assessment of the bidder's health and safety procedures, compliance arrangements, and relevant policies. Criterion 5: Terms and Conditions - Pass/Fail Bidders must confirm acceptance of the Authority's terms and conditions. Failure to meet this requirement may result in exclusion from further evaluation. The commercial assessment will be: Criterion 6: Pricing - 40% Evaluation of the total tender price to determine value for money and cost competitiveness. The contract will be awarded to the bidder achieving the highest overall score, based on the combined quality and pricing evaluation, subject to meeting all mandatory requirements."
                }
            },
            {
                "id": "2",
                "title": "Lot 2: Office Maintenance Services for GDC London Premises",
                "description": "The successful provider will be responsible for delivering planned preventative maintenance and reactive repair services across GDC's London office premises, including general building maintenance, electrical and plumbing repairs, heating, and ventilation and air conditioning (HVAC) systems. The contractor will be required to provide timely response to maintenance requests, emergency call-out services where necessary, and routine inspections to identify and address potential issues proactively.",
                "status": "active",
                "value": {
                    "amountGross": 66000,
                    "amount": 55000,
                    "currency": "GBP"
                },
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2026-10-01T00:00:00+01:00",
                    "endDate": "2028-09-30T23:59:59+01:00",
                    "maxExtentDate": "2031-09-30T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The initial contract period is two (2) years, with the option for the GDC to extend the contract for up to a further three (3) years. The Authority may exercise extension options in increments of one year or less, with written notice provided to the Supplier prior to the commencement of each extension period. The Authority will determine the increments in which the final contract period may be exercised and will communicate this decision in writing to the Supplier."
                },
                "awardCriteria": {
                    "description": "Tenders will be evaluated using the Most Advantageous Tender (MAT) methodology, with a total weighting of 60% for Quality and 40% for Price. The quality assessment (60%) will be based on the following criteria: Criterion 1: Approach to Delivery of the Services - 30% Assessment of the bidder's proposed methodology, service delivery arrangements, and understanding of the requirements. Criterion 2: Staff Experience and Technical Capability - 10% Assessment of the qualifications, experience, and technical competence of the personnel proposed to deliver the services. Criterion 3: Contract Management Arrangements and Reporting - 15% Assessment of the bidder's approach to contract management, performance monitoring, communication, and reporting processes. Criterion 4: Health, Safety and Compliance - 5% Assessment of the bidder's health and safety procedures, compliance arrangements, and relevant policies. Criterion 5: Terms and Conditions - Pass/Fail Bidders must confirm acceptance of the Authority's terms and conditions. Failure to meet this requirement may result in exclusion from further evaluation. The commercial assessment will be: Criterion 6: Pricing - 40% Evaluation of the total tender price to determine value for money and cost competitiveness. The contract will be awarded to the bidder achieving the highest overall score, based on the combined quality and pricing evaluation, subject to meeting all mandatory requirements."
                }
            }
        ],
        "documents": [
            {
                "id": "074993-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/074993-2026",
                "datePublished": "2026-08-06T17:51:44+01:00",
                "format": "text/html"
            }
        ]
    },
    "language": "en"
}