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Zoom License Renewal

University of Portsmouth Higher Education Corporation

This public procurement record has 1 release in its history.

Award

07 Aug 2026 at 08:39

Award Notice
Summary of the contracting process

The University of Portsmouth Higher Education Corporation procured renewal of its Zoom licensing agreement to maintain continuity of service for university activity. The requirement covered communication and multimedia software, including licences supporting teaching, hybrid learning, student engagement and administration. Required functionality included online meetings, cloud recording storage, whiteboards, transcription, scheduling, AI Companion, single sign-on, branding, managed domains and other collaboration tools. The services are for the University of Portsmouth in Portsmouth, United Kingdom. This is a software licensing and renewal requirement rather than a new technology implementation, construction project or general consultancy service. It would suit suppliers providing institutional Zoom licensing and associated collaboration-platform administration for higher-education environments.

The procurement is complete and was handled as a limited, below-threshold call-off from the SUPC ITS4052SU SLRA Framework, using an award procedure without prior publication of a competition notice. The stated evaluation criterion was price. The contract was awarded to Academia Limited, with one bid recorded, and the award is active. The contract was signed on 28 July 2026 for £167,817.29 including the published currency of GBP. The tender title describes a Zoom licence renewal, and the procurement was intended to ensure service continuity when the existing licence expired. The published lot is marked cancelled, while the associated award and contract are active; businesses should therefore treat the recorded outcome as the operative position.

For suppliers assessing future demand, this procurement demonstrates a university-scale requirement for recurring Zoom licensing covering both core communications and specialist collaboration features. A credible competitor would need access to the relevant Zoom licensing route, the ability to support a large higher-education organisation, and experience maintaining continuity across teaching, hybrid learning, student-facing and administrative use. Capability should extend beyond meeting licences to cloud recording, whiteboards, transcription, scheduling, AI-assisted functions, single sign-on, branding and managed domains. Suppliers should also be able to work within a public-sector framework call-off and compete primarily on price. The incumbent award to Academia Limited shows that established software licensing providers can satisfy this type of institutional requirement.

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Notice Information

Notice Title

Zoom License Renewal

Notice Description

The procurement is for the renewal of the University's Zoom Licensing agreement to ensure continuity of service when the current license expires.

Lot Information

Lot 1

These licences provide core functionality required for teaching, hybrid learning, studentengagement, and administrative activity. The contract specifi es that these licences includemeetings, cloud recording storage, whiteboards, transcription, scheduler, AI Companion, SSO,branding, managed domains, and other collaboration tools.

Procurement Information

This is a below threshold call-off contract awarded under the SUPC ITS4052SU SLRA Framework.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06de89
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/075040-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48500000 - Communication and multimedia software package

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£167,817 £100K-£500K

Notice Dates

Publication Date
7 Aug 20262 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
28 Jul 20261 months ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
University of Portsmouth Higher Education Corporation
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
PORTSMOUTH
Postcode
PO1 2UP
Postcode Area
Portsmouth
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ31 Portsmouth
Delivery Location
TLJ31 Portsmouth
Local Authority
Portsmouth
Electoral Ward
St Thomas
Westminster Constituency
Portsmouth South

Supplier Information

Number of Suppliers
1
Supplier Name

Academia Limited

Further Information

Notice URLs

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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