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HR & Payroll Cloud Solution

Corporate Officer of the House of Lords

This public procurement record has 6 releases in its history.

AwardUpdate

09 Oct 2026 at 15:07

UK6 - Contract Award Notice
AwardUpdate

30 Sep 2026 at 15:13

UK6 - Contract Award Notice
Award

22 Sep 2026 at 15:57

UK6 - Contract Award Notice
AwardUpdate

22 Sep 2026 at 15:54

UK5 - Transparency Notice
Award

22 Sep 2026 at 10:46

UK6 - Contract Award Notice
Award

07 Aug 2026 at 09:03

UK5 - Transparency Notice
Summary of the contracting process

The Corporate Officers of the House of Lords and House of Commons are buying cloud-based iTrent human resources and payroll software licences, together with support. The requirement is for access to and ongoing support of the iTrent platform; the stated rationale covers its licensing and the work needed to modify, host, integrate and maintain the system. The service is for the parliamentary authorities, with delivery in the United Kingdom. This is a software service rather than a purchase of general-purpose payroll software or a new system implementation: the specified product is iTrent. The procurement was managed by the House of Lords corporate officer, while the House of Commons corporate officer is also named as a buyer.

The procurement is complete and the contract was awarded to MHR International UK Limited. The award date was 8 October 2026. The stated contract period runs from 7 November 2026 to 6 November 2031, with two optional 12-month extensions. The awarded value is £3,975,243.01 excluding VAT (£4,770,291.61 including VAT); optional licences are included in the total, and the terms also provide break-in options at the end of years three and four. There is one lot. The authority used a direct award, relying on exclusive intellectual property rights held by MHR and stating that its market assessment found no alternative supplier able to modify, host, integrate or maintain iTrent without infringing those rights. The recorded award remains pending.

This award indicates demand from the parliamentary authorities for an established HR and payroll cloud platform, including licences and continuing product support, rather than a replacement platform. A credible competitor for a future requirement would need to offer a comparable HR and payroll service with the ability to license, host, integrate, maintain and support the specific platform required. The stated basis for selecting MHR was its exclusive, non-transferable intellectual property rights in iTrent, which the authority considered prevented other suppliers from carrying out the required work. Suppliers without rights to the required software, or a legally viable way to provide the same platform services, would not meet this requirement as described. The scale involves supporting parliamentary organisations and their ongoing licensing needs.

How relevant is this notice?

Notice Information

Notice Title

HR & Payroll Cloud Solution

Notice Description

Provision of iTrent HR & Payroll Cloud licences and support. This is Direct Award to MHR International UK Ltd. On the basis of Single supplier - hold intellectual property and exclusive rights to iTrent. The justification is under PA23 Schedule 5, paragraph 5 - a direct award is permitted due to exclusive rights especially intellectual property rights. The services is for iTrent licences and support which no alternative supplier can provide due to exclusive and non-transferable IPRs. The authority has carried out an assessment of the market to identify possible alternative providers. However, the assessment has not revealed any alternatives can modify, host, integrate, or maintain the iTrent platform without violating IPR protections.

Procurement Information

- Single supplier - intellectual property or exclusive rights The justification is under PA23 Schedule 5, paragraph 5 - a direct award is permitted due to exclusive rights especially intellectual property rights. The services is for iTrent licences and support which no alternative supplier can provide due to exclusive and non-transferable IPRs. The authority has carried out an assessment of the market to identify possible alternative providers. However, the assessment has not revealed any alternatives can modify, host, integrate, or maintain the iTrent platform without violating IPR protections.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06de98
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/095753-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Direct
Procurement Method Details
Direct award
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72200000 - Software programming and consultancy services

72261000 - Software support services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£3,975,243 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
9 Oct 20262 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
8 Oct 20262 weeks ago
Contract Period
7 Nov 2026 - 6 Nov 2031 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Corporate Officer of the House of Lords
Additional Buyers

Corporate Officer of the House of Commons

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
SW1A 0AA
Postcode Area
South West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
Not specified
Local Authority
Westminster
Electoral Ward
St James's
Westminster Constituency
Cities of London and Westminster

Supplier Information

Number of Suppliers
1
Supplier Name

MHR International UK Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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