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Purchase to Pay - St Joseph Catholic Multi Academy Trust

ST JOSEPH CATHOLIC MULTI ACADEMY TRUST

This public procurement record has 2 releases in its history.

Award

07 Aug 2026 at 11:39

UK7 - Contract Details Notice
Award

07 Aug 2026 at 11:11

UK6 - Contract Award Notice
Summary of the contracting process

St Joseph Catholic Multi Academy Trust procured a fully integrated procure-to-pay service for its education operations. The requirement covers compliant requisitioning, approval workflows, purchase order creation, invoicing, budget control and audit support across the purchasing lifecycle. The system is intended to reduce administrative work, strengthen financial governance, improve audit readiness and increase automation. It must integrate with digital marketplaces, including punch-out and optionally punch-in functionality, and with commonly used finance systems in the education sector. This is a business software and implementation service, classified as procurement software and services supplied by business organisations. Delivery is across the United Kingdom, for the Trust, whose registered locality is Liverpool.

The procurement is complete and was awarded through a selective route under a framework, without a competitive call-off. One lot was awarded to PLANERGY Ltd. on 8 June 2026. The award and contract value is £56,595 excluding VAT, or £70,744 including VAT; these figures are not totals across multiple awards. The contract was signed on 28 July 2026 and runs from 1 September 2026 to 31 August 2029, with an option to extend for a fourth and fifth year, potentially to 31 August 2031. The contract is active. Evaluation details recorded for this award identify the procurement as a services requirement, with the framework route determining the award rather than a competitive call-off.

This opportunity demonstrates demand from a multi-academy trust for an end-to-end procure-to-pay platform rather than a standalone purchasing tool. Suppliers well placed for a future requirement would offer proven requisition, approval, purchase-order, invoicing, budget-control and audit functionality, with strong workflow automation and clear governance controls. Credible providers would also need practical experience integrating with digital marketplaces through punch-out and potentially punch-in connections, alongside finance systems commonly used by education organisations. The requirement suits software companies and implementation partners able to support an education-sector customer across the full purchasing lifecycle, demonstrate reliable integration capability and provide services at multi-year contract scale. Familiarity with public-sector compliance, audit readiness and financial controls would strengthen a supplier’s position.

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Notice Information

Notice Title

Purchase to Pay - St Joseph Catholic Multi Academy Trust

Notice Description

Fully integrated Procure to Pay system that supports compliant requisitioning, approval workflows, purchase order creation, invoicing, budget control and audit requirements. The P2P solution must integrate with digital marketplaces (including via punch-out and optionally punch-in), as well as with commonly used finance systems within the education sector. The objective is to reduce administrative burden, strengthen financial governance, improve audit readiness and enable greater automation across the end-to-end purchasing lifecycle.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06dee1
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/075218-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Award under framework
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

98 - Other community, social and personal services

CPV Codes

48490000 - Procurement software package

98111000 - Services furnished by business organisations

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£56,595 Under £100K
Contracts Value
£56,595 Under £100K

Notice Dates

Publication Date
7 Aug 20262 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
8 Jun 20262 months ago
Contract Period
1 Sep 2026 - 31 Aug 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
ST JOSEPH CATHOLIC MULTI ACADEMY TRUST
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LIVERPOOL
Postcode
L3 1BY
Postcode Area
Liverpool
Country
England
Major Region (ITL 1)
TLD North West (England)
Basic Region (ITL 2)
TLD7 Merseyside
Small Region (ITL 3)
TLD72 Liverpool
Delivery Location
Not specified
Local Authority
Liverpool
Electoral Ward
Waterfront South
Westminster Constituency
Liverpool Riverside

Supplier Information

Number of Suppliers
1
Supplier Name

PLANERGY Ltd.

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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