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Bespoke Printing Services

Cardiff and Vale University Health Board

This public procurement record has 1 release in its history.

Tender

07 Aug 2026 at 14:03

UK4 - Tender Notice
Summary of the contracting process

Cardiff and Vale University Health Board is procuring bespoke printed stationery and related printed matter for use across its clinical boards, departments, hospital sites and wards in Cardiff and the surrounding health board area. The requirement includes community nursing drug charts, ward control drug books, specimen bags, hospital register books, insulin adult prescription charts, patient risk assessment and care documentation, clinical pathway forms, laboratory and referral forms, and prescription and administration records. The appointed supplier must provide high-quality, compliant materials as unpaid stock, supporting same-day and next-day delivery to various hospital sites and wards. NHS Wales Shared Services Partnership is managing the procurement on behalf of the Health Board. This is a goods requirement for a single supplier or a suitably structured supply solution.

The procurement reached tender: the Health Board invited offers through a competitive open procedure, with electronic submissions via the eTenderWales Bravo platform. It has one lot and is evaluated on price at 60% and quality at 40%; quality covers the bidder response, including technical knowledge and experience, capability, capacity, organisational standing and financial standing. The enquiry deadline was 25 August 2026 at 16:00, and the tender submission deadline was 1 September 2026 at 14:00. The intended contract period is 1 November 2026 to 31 October 2029, with annual renewal tranches potentially extending it to 31 October 2031. The estimated value is £330,000 excluding VAT, or £396,000 including VAT. The estimated award decision date is 1 October 2026.

This opportunity suits commercial printers and managed print suppliers able to produce bespoke clinical and operational stationery accurately, consistently and to healthcare requirements. Strong candidates will have relevant technical knowledge and experience in producing forms, charts, books, bags and other controlled printed materials, together with reliable quality assurance and the organisational systems needed to maintain compliant supply. The requirement is suitable for small and medium-sized enterprises, provided they can demonstrate sufficient production and fulfilment capacity. Suppliers must be able to hold unpaid stock and support same-day and next-day delivery to multiple hospital sites and wards, so responsive logistics, stock control and dependable service continuity are important. A single supplier or a suitably structured solution must also show appropriate financial and organisational standing.

How relevant is this notice?

Notice Information

Notice Title

Bespoke Printing Services

Notice Description

In 2021, Procurement Services undertook a review of expenditure relating to printed stationery across the Health Board. The review identified ongoing demand for a range of bespoke printed materials including, but not limited to: * Community Nursing Drug Charts * Ward Control Drug Books * Specimen Bags * Hospital Register Books * Insulin Adult Prescription Charts * Patient Risk Assessment and Care Documentation * Clinical Pathway Forms * Laboratory and Referral Forms * Prescription and Administration Records Although there has been a strategic push to digitise paper-based documentation, which accelerated following the COVID-19 pandemic, a number of essential clinical and operational documents remain in hard copy format for governance, regulatory, and operational reasons. These products are utilised across multiple Clinical Boards and departments Health Board wide. Annual expenditure has reduced in recent years due to digitisation; however, there remains a consistent and essential requirement for bespoke, compliant, high-quality printed stationery. The Health Board is now seeking to establish a compliant contract via a competitive open tender to ensure value for money, resilience of supply, quality assurance, and continued service continuity. The Health Board requires a single supplier (or suitably structured solution) to provide the following. It is important to state that these items are held as unpaid stock for same and next day delivery to various hospital sites and wards:

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06df2c
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/075324-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

22 - Printed matter and related products

CPV Codes

22000000 - Printed matter and related products

Notice Value(s)

Tender Value
£330,000 £100K-£500K
Lots Value
£330,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
7 Aug 20262 months ago
Submission Deadline
1 Sep 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Nov 2026 - 31 Oct 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Cardiff and Vale University Health Board
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CARDIFF
Postcode
CF14 4HH
Postcode Area
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL52 Cardiff and Vale of Glamorgan
Delivery Location
TLL22 Cardiff and Vale of Glamorgan
Local Authority
Cardiff
Electoral Ward
Heath
Westminster Constituency
Cardiff North

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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