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Digital Signage upgrade HCC

The North Yorkshire Council

This public procurement record has 1 release in its history.

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07 Aug 2026 at 16:14

UK7 - Contract Details Notice
Summary of the contracting process

North Yorkshire Council procured a digital signage upgrade for HCC as the first part of a wider modernisation project. The requirement covers projection screens and a content management system for centrally managing signage content. The stated purpose is to improve the experience of delegates and organisers and reduce the inefficiency of manually loading content onto each device. This is a goods-led audiovisual and digital signage requirement, with associated system configuration and content-management capability. The procurement was for the council’s HCC facilities, with delivery in the United Kingdom. Businesses relevant to this requirement include audiovisual equipment suppliers, digital signage integrators, projection-screen specialists and providers of centralised signage management systems.

The procurement is complete and has been awarded following a below-threshold limited competition. It was structured as one completed lot. The contract was signed on 29 July 2026 and is active from 30 July 2026 to 31 October 2026. The award went to Universal A.V. Services Limited, an SME. The contract value is £29,319 excluding VAT and £35,182.80 including VAT. The awarded requirement is classified as projection screens. North Yorkshire Council evaluated the limited competition under the procurement route used for below-threshold contracts. The selected supplier is responsible for the digital signage upgrade described for HCC, including the projection-screen element and central content management system.

This procurement demonstrates a defined requirement for public-sector audiovisual modernisation combining physical display equipment with centralised digital signage management. A credible competitor for similar work would need to supply and integrate projection screens, configure or support a content management system, and understand how signage content is distributed across multiple devices. Experience improving reliability and reducing manual content loading would be directly relevant, as would the ability to work around the needs of delegates and event organisers in council facilities. The award to an SME indicates that the requirement was deliverable by a smaller specialist audiovisual business. Suppliers with practical installation, systems-integration and ongoing user-support capability would be well placed when North Yorkshire Council next assesses comparable signage needs.

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Notice Information

Notice Title

Digital Signage upgrade HCC

Notice Description

Part one of a project to upgrade digital signage in HCC to a modern standard to improve delegate and organiser experience. Included is a content management system for central signage management to reduce inefficient in manual loading content per device.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06df72
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/075439-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Limited
Procurement Method Details
Below threshold - limited competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

38 - Laboratory, optical and precision equipments (excl. glasses)

CPV Codes

38653400 - Projection screens

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£29,319 Under £100K

Notice Dates

Publication Date
7 Aug 20262 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
29 Jul 20264 weeks ago
Contract Period
30 Jul 2026 - 31 Oct 2026 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
The North Yorkshire Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NORTHALLERTON
Postcode
DL7 8AD
Postcode Area
Darlington
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE2 North Yorkshire
Small Region (ITL 3)
TLE22 North Yorkshire
Delivery Location
Not specified
Local Authority
North Yorkshire
Electoral Ward
Romanby
Westminster Constituency
Richmond and Northallerton

Supplier Information

Number of Suppliers
1
Supplier Name

UNIVERSAL A.V. SERVICES LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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