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ETC Street Lighting Maintenance oct 2026

ELLESMERE TOWN COUNCIL

This public procurement record has 1 release in its history.

Tender

10 Aug 2026 at 09:24

UK4 - Tender Notice
Summary of the contracting process

Ellesmere Town Council is procuring street-lighting maintenance services for its streetlights in Ellesmere, Shropshire. The requirement covers a stock of 85 lights, including Holophane S-Line LED lights, Holophane wall packs, retrofit lamps, amenity lanterns and Philips Lumia lights. The appointed contractor will provide a report-only repairs service, with faults repaired within five working days where possible; carry out an annual structural condition survey of all columns, heads and brackets; clean the lights and remove overhanging foliage; and complete electrical inspections in line with current I.E.E. Regulations. Electrical inspections are to be spread across the contract period. The contractor must provide structural inspection reports, electrical test certificates, recommended refurbishment works and costs, and detailed invoice breakdowns.

The procurement has reached tender: Ellesmere Town Council invited offers through a below-threshold open competition. There is one lot, with an estimated gross value of £11,500 including taxes. The contract is scheduled to run from 1 October 2026 to 30 September 2029 and will be reviewed after its first year. Offers were due by 31 August 2026 at 5pm. Electronic submission was not permitted; quotes were to be sent to 1-3 Willow Street, Ellesmere, Shropshire SY12 0AL. Evaluation is weighted 50% price, 20% locality, 20% relevant experience and 10% climate change. Repair prices must be itemised for the contract period, and any related maintenance work is not guaranteed.

This opportunity suits small and medium-sized contractors specialising in public or private street-lighting maintenance, electrical inspection and column condition assessment. Suppliers should be able to diagnose and repair lighting faults within five working days, survey columns, heads and brackets, clean fittings and manage vegetation around lights. They will need the technical capability to inspect electrical installations against current I.E.E. Regulations and issue electrical test certificates, together with clear reports and priced refurbishment recommendations. The existing lighting estate includes predominantly converted LED equipment, so experience with Holophane S-Line, wall-pack, retrofit, amenity and Philips Lumia fittings would be relevant. The evaluation also favours local delivery, demonstrated experience and credible climate-change measures.

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Notice Information

Notice Title

ETC Street Lighting Maintenance oct 2026

Notice Description

Street Lighting Maintenance Specification Ellesmere Town Council are currently in the process of tendering the contract for the maintenance of the streetlights within the town for the next 3 years. The Town Council has a lighting stock of 85 streetlights. Those that it was possible to convert (99%) were converted in 2020 to Holophane S-Line LED lights (dimmable and non-dimmable), Holophane Wall Packs, a Retrofit Lamp, Amenity Lantern, and a Philips Lumia Light. The Council is inviting quotes for the following - 1) A 'report only' contract for repairs. Faults will be reported to the contractor by Ellesmere Town Council and repaired within five working days. If repairs cannot be completed within this period, the Clerk is to be informed of the reasons and estimated repair timescales so that residents can be kept informed. Please fill in the attached sheet to outline repair costs. 2) An annual structural condition survey of all the Town Council's streetlight columns, heads, and brackets to include annual cleaning of lights and removal of any overhanging foliage. 3) An electrical inspection of all the Town Council's Street lighting (to comply with the current I.E.E. Regulations). To be split over the 3 years of the contract. Following the structural inspections, a comprehensive report must be provided to the Town Council together with the electrical test certificates and a list of suggested refurbishment works (and costs). It is anticipated that the contractor who is awarded this contract will be the Town Council's preferred contractor for any maintenance work identified as a result of these inspections, however this is not guaranteed. The contract will run for 3 years from 1st October 2026 and attached is the full contract specification and a list of the streetlights owned by the Town Council. The contract will be reviewed after the first year. All returned quotes must provide individual prices for repairs during the period of the contract. All invoices for payment must include a detailed breakdown of repairs and maintenance carried out in the period.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06dfab
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/075539-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

34 - Transport equipment and auxiliary products to transportation

50 - Repair and maintenance services

CPV Codes

34928510 - Street-lighting columns

34928520 - Lampposts

34928530 - Street lamps

50232100 - Street-lighting maintenance services

Notice Value(s)

Tender Value
£11,500 Under £100K
Lots Value
£11,500 Under £100K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
10 Aug 20261 months ago
Submission Deadline
31 Aug 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Oct 2026 - 30 Sep 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
ELLESMERE TOWN COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
ELLESMERE
Postcode
SY12 0AL
Postcode Area
Shrewsbury
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG2 Shropshire and Staffordshire
Small Region (ITL 3)
TLG22 Shropshire
Delivery Location
TLC North East (England), TLD North West (England), TLE Yorkshire and The Humber, TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLI London, TLJ South East (England), TLK South West (England)
Local Authority
Shropshire
Electoral Ward
Ellesmere Urban
Westminster Constituency
North Shropshire

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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