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HVAC+R Drainage and Plumbing (AC/Ventilation/ASHP) Service & Reactive Maintenance

UNIVERSITY OF GLOUCESTERSHIRE

This public procurement record has 1 release in its history.

Award

10 Aug 2026 at 17:05

Award Notice
Summary of the contracting process

The University of Gloucestershire procured annual servicing and reactive maintenance for its air-conditioning and ventilation systems, air-source heat pumps, associated heating, ventilation, air-conditioning and refrigeration plant, and controls. The requirement also includes TM44 inspections every five years. This is a building-services maintenance contract covering cooler-group systems and wider electrical and mechanical building installations. Work is for the University of Gloucestershire’s campuses in Cheltenham and Gloucester. The buyer is a public higher-education organisation. The requirement concerns ongoing maintenance and inspection of installed systems rather than the supply of new equipment or construction works. It is relevant to contractors providing planned and reactive HVAC, refrigeration, air-conditioning, ventilation, heat-pump and building-controls services across multiple campus sites.

The procurement is complete and an active contract was signed on 10 August 2026. The recorded contract value is £500,000. The contract was awarded to Industrial Refrigeration Services Limited. Three bids were received, all from small and medium-sized enterprises, and all were submitted electronically. The procedure was a limited award without prior publication of a call for competition, completed as a further competition through the Northern Housing Consortium dynamic purchasing system. An electronic auction was used. Bids were evaluated on price. The process contains one requirement grouping, whose recorded status is cancelled, alongside an active award and active contract; the published outcome nevertheless identifies the selected supplier and signed contract. The contract covers the servicing, inspections and reactive maintenance described above.

This outcome demonstrates demand from the University of Gloucestershire for a specialist contractor able to maintain air-conditioning and ventilation systems, air-source heat pumps, associated HVAC plant, refrigeration or cooler-group equipment, and controls across university campuses. A credible future competitor would need practical capability in both planned annual servicing and responsive fault repairs, together with the ability to carry out TM44 inspections at the required interval. The work suits an established small or medium-sized engineering business as well as a larger building-services contractor, provided it can coordinate multi-site delivery and maintain reliable response arrangements. Experience of public-sector or institutional environments, electronic tendering and competing through a dynamic purchasing system would strengthen a supplier’s position. Price competitiveness was decisive for this requirement.

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Notice Information

Notice Title

HVAC+R Drainage and Plumbing (AC/Ventilation/ASHP) Service & Reactive Maintenance

Notice Description

Contract for annual servicing and reactive maintenance for the organisation's Air conditioning and ventilation systems, Air Source Heat Pumps, Associated HVAC plant and controls and 5- yearly TM44 inspections.

Lot Information

Lot 1

Contract for annual servicing and reactive maintenance for the organisation's Air conditioning and ventilation systems, Air Source Heat Pumps, Associated HVAC plant and controls and 5- yearly TM44 inspections.

Procurement Information

Completed a further competition via Northern Housing Consortium DPS

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06e0a5
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/075932-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50710000 - Repair and maintenance services of electrical and mechanical building installations

50730000 - Repair and maintenance services of cooler groups

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£500,000 £500K-£1M

Notice Dates

Publication Date
10 Aug 20262 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
10 Aug 20262 weeks ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF GLOUCESTERSHIRE
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CHELTENHAM
Postcode
GL50 2RH
Postcode Area
Gloucester
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK73 Gloucestershire CC
Delivery Location
TLK1 Gloucestershire, Wiltshire and Bristol/Bath area
Local Authority
Cheltenham
Electoral Ward
Park
Westminster Constituency
Cheltenham

Supplier Information

Number of Suppliers
1
Supplier Name

) INDUSTRIAL REFRIGERATION SERVICES LIMITED

Further Information

Notice URLs

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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