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ESFM: FM- Soft Facilities Management Services for BE in Brasilia

Foreign Commonwealth and Development Office

This public procurement record has 1 release in its history.

Planning

10 Aug 2026 at 20:16

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The Foreign, Commonwealth and Development Office intends to procure soft facilities management services for the British Embassy in Brasilia, Brazil. The requirement is for professional services supporting the embassy’s effective day-to-day operation, maintenance and safety. This is a services contract for facilities management, covering activity at the embassy rather than the supply of goods or construction works. Suppliers should therefore be able to provide integrated operational and building-support services in an overseas diplomatic environment, with the ability to work safely and reliably at a British government site. The procurement is managed by the FCDO’s Americas Procurement Hub.

This procurement is at the planning stage: the FCDO has stated an intention to procure but has not invited tenders. It is expected to use a single-lot procedure for services. The anticipated contract period is 1 February 2027 to 31 January 2029, with an option to renew or extend to 31 January 2030. The estimated total value is £620,000 including tax. The requirement is above the applicable procurement threshold. The buyer completed early market engagement through a request for information, inviting facilities management suppliers to submit expressions of interest, contact details and a brief description of their services by 30 June 2026. That exercise was intended to gather market feedback and assess supplier capability before the procurement reaches the market.

This will suit facilities management providers with experience delivering soft FM services across day-to-day operations, maintenance and safety functions. Suppliers should prepare to demonstrate dependable service delivery in Brazil and the ability to operate within the security, compliance and practical constraints of a British embassy. Relevant capability may include managing multi-service facilities support, coordinating local staff and subcontractors, maintaining safe working environments, and responding consistently to operational issues. Experience of overseas government, diplomatic, secure or similarly sensitive premises would place suppliers in a strong position. Businesses that responded to the earlier market engagement can use the period before the tender to refine their service model, local delivery arrangements and evidence of comparable experience.

How relevant is this notice?

Notice Information

Notice Title

ESFM: FM- Soft Facilities Management Services for BE in Brasilia

Notice Description

Soft facilities management professional services to support the effective day-to-day operation, maintenance and safety of the British Embassy in Brasilia.

Planning Information

The Authority undertook early market engagement by posting a Request for Information (RFI) on the British Embassy in Brasilia’s official LinkedIn page. The RFI invited interested suppliers who can provide facilities management services to submit their expression of interest, their contact details and a brief description of their offer/services to ame.procurement2@fcdo.gov.uk by the end of June 2026. This engagement process supported the gathering of feedback and assesing the market capabilities.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06e0ad
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/075958-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79993100 - Facilities management services

Notice Value(s)

Tender Value
£620,000 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
10 Aug 20261 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Feb 2027 - 31 Jan 2029 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Foreign Commonwealth and Development Office
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
SW1A 2AH
Postcode Area
South West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
Not specified
Local Authority
Westminster
Electoral Ward
St James's
Westminster Constituency
Cities of London and Westminster

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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