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Digital Asset Management System

Heritage Fund

This public procurement record has 1 release in its history.

Award

11 Aug 2026 at 09:01

UK6 - Contract Award Notice
Summary of the contracting process

The Heritage Fund procured a fully configured, secure and scalable digital asset management system (DAMS) as an information technology service. The system is intended to support around 340 staff users, four to five system administrators and approximately 1,500 to 2,000 external users, including grantees, partner organisations, suppliers and journalists. Its scope covers multi-brand environments, self-service access, asset governance, consent tracking and a straightforward user experience for both internal and external users. Delivery is across the United Kingdom. The requirement is for a managed digital platform capable of handling changing external-user demand while giving the Heritage Fund control over its digital assets, permissions and consent processes.

The procurement is complete and the contract was awarded to Brandstencil Ltd on 7 August 2026. The award value is £45,698 excluding VAT, or £54,837 including VAT. The contract period runs from 1 September 2026 to 31 August 2029. It was a below-threshold procurement using a method recorded as unknown, with one completed lot. The award covers digital asset management services and information technology services. A contract signature milestone was scheduled for 14 August 2026. The selected supplier is a small or medium-sized enterprise. The award is active, while the tender itself is recorded as complete.

This requirement shows demand from the Heritage Fund for a specialist digital asset management provider able to configure and secure a production-ready platform rather than supply an isolated software product. Credible competitors would need experience supporting several hundred internal users alongside a substantially larger, variable external community. Relevant capability includes administration of multi-brand environments, self-service onboarding and access controls, asset governance, consent and permissions management, and a user interface suitable for both professional staff and occasional external users. Suppliers should be able to demonstrate scalable service delivery, information security and reliable platform administration across the United Kingdom. Experience serving public, grant-making, cultural or partner-based organisations would help establish understanding of the varied user groups and governance needs.

How relevant is this notice?

Notice Information

Notice Title

Digital Asset Management System

Notice Description

We are seeking to appoint a supplier to deliver a fully configured, secure and scalable Digital Asset Management System (DAMS) that serves approximately: *340 + staff users *4 - 5 system administrators *1,500-2,000 external users (grantees, partner organisations, suppliers, journalists), with month to month variability The system must support multi-brand environments, self-service access, asset governance, consent tracking, and a simple user experience for staff and external users.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06e0c9
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/075998-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Below threshold - unknown
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72222300 - Information technology services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£45,698 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
11 Aug 20262 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
7 Aug 20262 weeks ago
Contract Period
1 Sep 2026 - 31 Aug 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Heritage Fund
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
EC4R 2YA
Postcode Area
Central London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
Not specified
Local Authority
City of London
Electoral Ward
Dowgate
Westminster Constituency
Cities of London and Westminster

Supplier Information

Number of Suppliers
1
Supplier Name

Brandstencil Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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