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Hosting of Online Policies and Procedures

Lincolnshire County Council

This public procurement record has 2 releases in its history.

PlanningUpdate

13 Aug 2026 at 11:57

UK2 - Preliminary Market Engagement Notice
Planning

11 Aug 2026 at 11:13

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Lincolnshire County Council intends to procure an online policy and procedures manual for Children’s Services, Adult Services and the Lincolnshire Safeguarding Children Partnership. The service will host and manage current national legislation, statutory guidance, local policies, procedures and best-practice guidance, together with safeguarding and regulatory manuals. It must support access by practitioners and partner organisations across Lincolnshire, including the police, education, health, and voluntary and community sectors. The purpose is to give professionals who work with or have direct contact with children or adults reliable access to guidance supporting safeguarding and compliant service delivery. This is a services requirement covering online information hosting, content management and related computer and internet services.

This procurement is at the planning stage: Lincolnshire County Council has stated its intention to buy the service, but has not yet invited tenders. Preliminary market engagement is planned through a questionnaire, with responses expected by 21 August 2026. The council’s current expectation is for a contract running from 1 April 2027 to 31 March 2029, with an option to renew or extend to 31 March 2031. The estimated gross value is £140,940. There is one planned lot. The procurement is below the applicable threshold and is intended to be suitable for small and medium-sized enterprises and voluntary, community and social enterprises. The council has updated the engagement contact email during planning.

The work is likely to suit suppliers operating online policy, procedure, legal-information or professional-guidance platforms, particularly those able to organise and maintain frequently updated content for multiple user groups. Relevant experience would include hosting national legislation and statutory guidance alongside locally authored policies, procedures and best-practice material, and presenting this in a form that practitioners and partner agencies can use across children’s and adult services. Suppliers with knowledge of safeguarding, social care, regulatory compliance or multi-agency public services should be well placed to understand the audience and content requirements. The planned lot is explicitly suitable for SMEs and voluntary, community and social enterprises, so smaller specialist providers may be able to prepare for the future competition.

How relevant is this notice?

Notice Information

Notice Title

Hosting of Online Policies and Procedures

Notice Description

All practitioners in Lincolnshire who work with or have direct contact with Children or Adults must have access to current national legislation and statutory guidance, alongside local policies and procedures and best practice guidance, to enable them to safeguard Children and Adults. This includes staff within Lincolnshire County Council's (LCC) Children's Services, Adult Services, and professionals from partner organisations and sectors, such as Police, Education, Health and the Voluntary and Community sector. LCC therefore requires access to an online manual to host and manage policies and procedures on behalf of Children's Services, Adult Services and the Lincolnshire Safeguarding Children Partnership (LSCP) as well as a range of safeguarding and regulatory manuals to support multi agency access to legislation, practice and policy guidance across Lincolnshire. This service is a critical resource for practitioners across Lincolnshire, ensuring access to up-to-date legislative, statutory and practice guidance that supports safe, effective and compliant service delivery.

Planning Information

Response to published questionnaire required by the deadline.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06e10c
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/077182-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72200000 - Software programming and consultancy services

72300000 - Data services

72400000 - Internet services

72500000 - Computer-related services

72600000 - Computer support and consultancy services

72700000 - Computer network services

72800000 - Computer audit and testing services

72900000 - Computer back-up and catalogue conversion services

Notice Value(s)

Tender Value
£140,940 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
13 Aug 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
21 Aug 2026Expired
Award Date
Not specified
Contract Period
1 Apr 2027 - 31 Mar 2029 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Lincolnshire County Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LINCOLN
Postcode
LN1 1YL
Postcode Area
Lincoln
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF3 Lincolnshire
Small Region (ITL 3)
TLF30 Lincolnshire CC
Delivery Location
Not specified
Local Authority
Lincoln
Electoral Ward
Carholme
Westminster Constituency
Lincoln

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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