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Print and Design Services

The Police and Crime Commissioner for Warwickshire

This public procurement record has 1 release in its history.

Tender

11 Aug 2026 at 16:14

UK4 - Tender Notice
Summary of the contracting process

The Police and Crime Commissioner for Warwickshire is procuring a managed external print and design service for Warwickshire Police. The work supports operational policing, corporate communications, community engagement, recruitment, training, crime prevention and public awareness campaigns across Warwickshire. It covers account management, graphic design and consultancy, artwork preparation, typesetting, proofing, digital and lithographic printing, accessible formats, finishing, branded merchandise, operational and administrative forms, packaging, fulfilment and delivery. Required products include leaflets, brochures, posters, banners, signage, large-format materials and NCR or carbonless forms. The service also includes responsive support for urgent and ad hoc requirements, quality assurance, sustainable solutions, information security, performance reporting and continuous improvement. This is a single-service requirement, combining design, production, fulfilment and delivery.

The buyer has reached the tender stage and invited offers through a competitive flexible procedure. Stage 1 covers participation and tender submissions; up to three highest-scoring bidders may proceed to Stage 2 meetings, demonstrations and a best and final offer, followed by contract award. Enquiries had to be submitted by 7 September 2026 at 17:00, and tender responses by 11 September 2026 at 12:00. The planned award decision date is 19 October 2026. The contract is intended to run from 1 November 2026 to 31 October 2029, with two possible 12-month extensions to 31 October 2031. Its estimated value is approximately £57,000 per year, or £285,000 excluding VAT (£342,000 including VAT). Quality and price are evaluated at both stages, with demonstrations carrying significant weight in Stage 2.

This opportunity suits an established print and design supplier able to provide an integrated service rather than a single specialist element. Relevant capability includes graphic design, quotation handling, artwork and typesetting, digital and lithographic production, large-format printing, finishing, accessible formats, forms, merchandise, packaging, fulfilment and delivery. Suppliers need reliable account management, customer support and processes for urgent requirements, quality control, management information reporting and continuous improvement. The evaluation will test company capabilities, case studies, quotation and design-request systems, production and delivery arrangements, examples of products, value for money and social value. Bidders must demonstrate legal and financial capacity, technical ability, supplier assurance, information security and compliance information. The supplier must also be able to demonstrate the complete journey from quotation through ordering, production, quality control, delivery and support.

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Notice Information

Notice Title

Print and Design Services

Notice Description

The Police and Crime Commissioner for Warwickshire invites tenders for the provision of external print and design services to Warwickshire Police. The appointed supplier will provide a managed print and design service supporting operational policing, corporate communications, community engagement, recruitment, training, crime prevention and public awareness campaigns. The service will be available Monday to Friday throughout the year (excluding public holidays) and must be capable of responding to urgent requirements where necessary. The scope of the contract includes, but is not limited to: - Account management; - Design consultancy and graphic design services; - Artwork preparation, typesetting, proofing and pre-production services; - Digital and lithographic printing; - Finishing services, including binding, laminating, folding and trimming; - Production of accessible print formats; - Supply of printed materials, including leaflets, brochures, posters, banners, signage and large-format products; - Production of operational and administrative forms, including NCR/carbonless forms; - Supply of branded and promotional merchandise; and - Packaging, fulfilment and delivery services. The Authority seeks a supplier that can deliver high-quality services, value for money, responsive customer support, sustainable solutions, robust information security and continuous improvement throughout the contract term. The requirement will be procured as a single contract and has not been divided into lots. The Authority considered dividing the requirement into separate lots, including design, print production, large-format printing and branded merchandise. Following assessment, a single supplier model was considered operationally, technically and commercially advantageous, providing: - Consistent brand management and quality assurance; - A single point of contact and streamlined contract management; - Efficient handling of urgent and ad hoc requirements; - Improved integration across design, print, fulfilment and delivery activities; and - Enhanced performance monitoring and reporting. The contract will be awarded for an initial period of three (3) years, with options to extend for up to a further two (2) periods of twelve (12) months. The estimated annual value of the contract is approximately PS57,000 excluding VAT. This estimate is based on historical demand and does not constitute a guarantee of future expenditure. Actual spend may increase or decrease during the contract term. The Authority considered the need for preliminary market engagement and concluded that it was not required. The print and design market is mature and well established, and the Authority has sufficient knowledge of its requirements based on previous procurement and contract management experience. The requirement is not considered novel or complex, and sufficient market competition is expected. How to Apply All expressions of interest must be submitted via the Warwickshire Police In-tend portal: https://sell2.in-tend.co.uk/blpd/home Suppliers must register on the portal to access the procurement documents. All clarification questions must be submitted through the correspondence function within In-tend. Full details of the procurement process, evaluation methodology, specification and contract conditions are contained within the procurement documents. This procurement is being conducted as a Competitive Flexible Procedure in accordance with the Procurement Act 2023. The Authority reserves the right to amend the procurement timetable or process where permitted by law, manage conflicts of interest in accordance with its governance procedures, and not to award a contract as a result of this procurement exercise.

Lot Information

Lot 1

Renewal: At the Authority's discretion the contract may be extended for a further two (2) periods of twelve (12) months each.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06e1c3
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/076395-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

22 - Printed matter and related products

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

22462000 - Advertising material

79800000 - Printing and related services

79810000 - Printing services

79820000 - Services related to printing

79822500 - Graphic design services

79823000 - Printing and delivery services

79824000 - Printing and distribution services

79930000 - Specialty design services

Notice Value(s)

Tender Value
£285,000 £100K-£500K
Lots Value
£285,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
11 Aug 20261 months ago
Submission Deadline
11 Sep 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Nov 2026 - 31 Oct 2029 3-4 years
Recurrence
2031-07-29

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
The Police and Crime Commissioner for Warwickshire
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LEEK WOOTTON
Postcode
CV35 7QB
Postcode Area
Coventry
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG1 Herefordshire, Worcestershire and Warwickshire
Small Region (ITL 3)
TLG13 Warwickshire CC
Delivery Location
TLG13 Warwickshire CC
Local Authority
Warwick
Electoral Ward
Warwick All Saints & Woodloes
Westminster Constituency
Warwick and Leamington

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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