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715917484 - PPN Provision of Naval Base Water Coolers

Ministry of Defence

This public procurement record has 1 release in its history.

Planning

11 Aug 2026 at 17:01

UK3 - Planned Procurement Notice
Summary of the contracting process

The Ministry of Defence intends to procure site-wide water cooler provision for a naval base at HMNB Devonport, Plymouth. The requirement covers the supply, installation and ongoing maintenance or servicing of a mixture of plumbed-in and standalone water coolers. Suppliers would also provide the consumables associated with operating the equipment. This is primarily a goods requirement with a substantial service and maintenance element, suited to businesses that can support water-cooler equipment across a complete naval-base site rather than supplying isolated units. Delivery and service activity will take place in Plymouth, at or in connection with the Devonport naval base. The requirement is being managed by the Ministry of Defence as the public-sector buyer.

This procurement is at the planning stage: the Ministry of Defence has stated its intention to buy the service, but has not yet invited tenders. It expects to use an above-threshold open procedure. The planned procurement has one lot, with an estimated value of £151,666 excluding VAT, or £182,000 including VAT. The buyer expects the next notice to be published on 14 September 2026. Its indicative timetable shows tender submissions ending on 9 October 2026 and an award decision by 3 November 2026. The anticipated contract period is 1 January 2027 to 31 December 2029, with optional one-year extensions up to 31 December 2031. English-language electronic submissions will be allowed. Invoices will use the MOD’s EXOSTAR platform, with payment through its CP&F electronic procurement tool.

The work should suit water-cooler suppliers and facilities-service businesses able to provide both plumbed-in and standalone units, maintain and service equipment across a large operational site, and supply the related consumables. Businesses will need the operational capacity to support a naval-base environment, including planned servicing, responsive equipment support and reliable replenishment. Experience managing a site-wide equipment estate would be relevant, particularly where different cooler types must be supported under one service arrangement. Potential suppliers should also be prepared to work with the Ministry of Defence’s specified electronic systems: invoices will need to be submitted through EXOSTAR and payment will be handled through the CP&F electronic procurement tool. The buyer has identified a single, integrated requirement rather than separate lots.

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Notice Information

Notice Title

715917484 - PPN Provision of Naval Base Water Coolers

Notice Description

Provision of supply and maintenance/servicing of site wide Water Coolers. Mixture of plumbed in and stand alone water units. To include supply of consumables associated with the requirement.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06e1d6
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/076429-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK3 - Planned Procurement Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

CPV Codes

31141000 - Water coolers

Notice Value(s)

Tender Value
£151,666 £100K-£500K
Lots Value
£151,666 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
11 Aug 20261 months ago
Submission Deadline
Not specified
Future Notice Date
14 Sep 2026Expired
Award Date
Not specified
Contract Period
1 Jan 2027 - 31 Dec 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Ministry of Defence
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
PLYMOUTH
Postcode
PL2 2BG
Postcode Area
Plymouth
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK4 Devon
Small Region (ITL 3)
TLK41 Plymouth
Delivery Location
TLK41 Plymouth
Local Authority
Plymouth
Electoral Ward
Devonport
Westminster Constituency
Plymouth Sutton and Devonport

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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