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Multi Functional Devices & Digital Solutions

Kent County Council (t/a Procurement Services)

This public procurement record has 2 releases in its history.

Award

12 Aug 2026 at 10:51

UK7 - Contract Details Notice
Award

12 Aug 2026 at 10:47

UK6 - Contract Award Notice
Summary of the contracting process

Kent County Council, through its Procurement Services function in West Malling, procured multi-functional devices and associated services under the title “Multi Functional Devices & Digital Solutions”. The requirement covers the leasing and purchase of multi-functional devices, together with related services. The awarded equipment includes photocopiers, printers and plotters. This is primarily a goods requirement, with associated service provision connected to the devices and digital solutions. It is relevant to suppliers of business printing and copying equipment, managed print services, device leasing or purchasing, and supporting digital office solutions. The procurement was for the council’s operational requirements rather than a construction, consultancy or general information technology services contract.

The procurement is complete and has been awarded through a selective procedure under a framework agreement, without a competitive process for this award. One completed lot was awarded to The DMS Digital Group Limited. The award was made on 11 August 2026 for £335,725 gross, including VAT, and the contract was signed on 12 August 2026. The active contract runs from 1 September 2026 to 31 August 2031. Kent County Council is the buyer. The award is above the relevant threshold and was made under the framework route. The selected supplier is a small or medium-sized enterprise. The award covers photocopiers, printers and plotters associated with the multi-functional devices and digital solutions requirement.

This award demonstrates established public-sector demand for a combined supply and service model covering multi-functional devices, photocopiers, printers, plotters and digital office solutions. The successful competitor was a small or medium-sized enterprise, indicating that the requirement can be delivered by a specialist supplier rather than only by a large national manufacturer. Businesses best placed for comparable work would have credible capability in supplying, leasing and maintaining workplace printing equipment, alongside the operational capacity to support a long-term council contract. Experience integrating devices with digital workflows and providing dependable associated services would strengthen a future proposition. Suppliers should also be comfortable accessing public-sector demand through framework agreements and competing through selective procurement routes.

How relevant is this notice?

Notice Information

Notice Title

Multi Functional Devices & Digital Solutions

Notice Description

Leased and Purchased Multi-Functional Devices and Associated Services

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06e22e
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/076587-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Selective
Procurement Method Details
Award under framework
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

CPV Codes

30121100 - Photocopiers

30232100 - Printers and plotters

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£335,725 £100K-£500K
Contracts Value
£335,725 £100K-£500K

Notice Dates

Publication Date
12 Aug 20262 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
11 Aug 20262 weeks ago
Contract Period
1 Sep 2026 - 31 Aug 2031 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Kent County Council (t/a Procurement Services)
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WEST MALLING
Postcode
ME19 4YT
Postcode Area
Rochester
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ4 Kent
Small Region (ITL 3)
TLJ46 West Kent
Delivery Location
Not specified
Local Authority
Tonbridge and Malling
Electoral Ward
Kings Hill
Westminster Constituency
Maidstone and Malling

Supplier Information

Number of Suppliers
1
Supplier Name

The DMS Digital Group Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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