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Grounds Equipment Repair & Maintenance

Bedford Borough Council

This public procurement record has 2 releases in its history.

TenderCancellation

21 Oct 2026 at 12:06

UK12 - Procurement Termination Notice
Tender

12 Aug 2026 at 12:03

UK4 - Tender Notice
Summary of the contracting process

Bedford Borough Council sought a specialist service to repair and maintain grounds-maintenance equipment and plant. The contractor was to support the council’s internal workshop with planned and unplanned maintenance work and attend equipment breakdowns. This is a maintenance and repair service for public-sector grounds equipment, rather than a supply contract for new machinery.

The council invited offers through an open procedure. The enquiry deadline was 1 September 2026 at 12:00, and the bid deadline was 8 September 2026 at 12:00. The single lot was valued at £1.4 million excluding VAT (£1.68 million including VAT). The planned contract period was 5 November 2026 to 4 November 2029, with an option to extend by up to 24 months, to 4 November 2031. Price carried 80% of the evaluation weighting and quality 20%. The procurement was subsequently cancelled; no reason for cancellation is stated in the available process information.

The requirement suits an experienced, competent grounds-maintenance equipment and plant maintenance specialist able to provide practical workshop support across both planned servicing and unplanned repairs, as well as respond to breakdowns. The council marked the opportunity as suitable for small and medium-sized enterprises and voluntary, community and social enterprises. Suppliers should be able to demonstrate the technical capability and operational capacity to cover the council’s internal workshop needs and attend breakdowns. The work combines routine maintenance with responsive repair support, so providers with experience across both would be well placed to compete.

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Notice Information

Notice Title

Grounds Equipment Repair & Maintenance

Notice Description

Bedford Borough Council requires an experienced and competent Grounds Maintenance Equipment and Plant Maintenance specialist to provide cover for the Councils internal workshop in relation to planned and unplanned works along with the ability to attend breakdowns

Lot Information

Lot 1

Renewal: With the option to extend up to 24 months

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06e273
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/099405-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK12 - Procurement Termination Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50111000 - Fleet management, repair and maintenance services

Notice Value(s)

Tender Value
£1,400,000 £1M-£10M
Lots Value
£1,400,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
21 Oct 20266 days ago
Submission Deadline
8 Sep 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
5 Nov 2026 - 4 Nov 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Cancelled
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Bedford Borough Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BEDFORD
Postcode
MK42 9AP
Postcode Area
Milton Keynes
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH2 Bedfordshire and Hertfordshire
Small Region (ITL 3)
TLH24 Bedford
Delivery Location
TLH24 Bedford
Local Authority
Bedford
Electoral Ward
Cauldwell
Westminster Constituency
Bedford

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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