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Grounds Equipment Repair & Maintenance

Bedford Borough Council

This public procurement record has 1 release in its history.

Tender

12 Aug 2026 at 12:03

UK4 - Tender Notice
Summary of the contracting process

Bedford Borough Council is procuring grounds maintenance equipment and plant repair and maintenance services. The requirement is for an experienced, competent specialist to provide cover for the council’s internal workshop in Bedford, carrying out both planned and unplanned maintenance work and attending equipment breakdowns. The service falls within fleet management, repair and maintenance services. The work is intended to support the council’s grounds maintenance equipment and plant, combining workshop-based support with responsive breakdown attendance. Businesses operating in grounds equipment servicing, horticultural machinery maintenance, plant repair, fleet engineering or related equipment support may therefore find the requirement relevant, particularly where they can provide both scheduled maintenance and urgent response services for council-owned equipment.

The procurement has reached the tender stage: Bedford Borough Council invited offers through an open procedure. Enquiries could be submitted until 1 September 2026 at 12:00, and offers were due by 8 September 2026 at 12:00. The council expected to decide the award by 29 October 2026. The contract is scheduled to run from 5 November 2026 to 4 November 2029, with an option to extend for up to 24 months, to a maximum end date of 4 November 2031. Its estimated value is £1,400,000 excluding VAT, or £1,680,000 including VAT. There is one lot. Evaluation is weighted 80% to price and 20% to quality. Electronic submission was allowed in English.

This opportunity suits established equipment repair and maintenance businesses that can demonstrate practical experience with grounds maintenance machinery and plant. Suppliers need the competence and capacity to cover an internal council workshop, deliver planned servicing, handle unplanned repairs and respond to breakdowns. The requirement favours operators with suitable workshop facilities, engineering staff, diagnostic and repair capability, and the ability to provide dependable attendance when equipment fails. Businesses should be prepared to support a continuing service over several years, including the potential extension period, rather than a one-off repair assignment. The council states that the opportunity is suitable for small and medium-sized enterprises and voluntary, community and social enterprises, so smaller specialists and mission-led organisations with the required technical capability may compete.

How relevant is this notice?

Notice Information

Notice Title

Grounds Equipment Repair & Maintenance

Notice Description

Bedford Borough Council requires an experienced and competent Grounds Maintenance Equipment and Plant Maintenance specialist to provide cover for the Councils internal workshop in relation to planned and unplanned works along with the ability to attend breakdowns

Lot Information

Lot 1

Renewal: With the option to extend up to 24 months

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06e273
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/076684-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50111000 - Fleet management, repair and maintenance services

Notice Value(s)

Tender Value
£1,400,000 £1M-£10M
Lots Value
£1,400,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
12 Aug 20262 weeks ago
Submission Deadline
8 Sep 20262 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
5 Nov 2026 - 4 Nov 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Bedford Borough Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BEDFORD
Postcode
MK42 9AP
Postcode Area
Milton Keynes
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH2 Bedfordshire and Hertfordshire
Small Region (ITL 3)
TLH24 Bedford
Delivery Location
TLH24 Bedford
Local Authority
Bedford
Electoral Ward
Cauldwell
Westminster Constituency
Bedford

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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