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Multi Functional Devices & Digital Solutions

Kent County Council (t/a Procurement Services)

This public procurement record has 1 release in its history.

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12 Aug 2026 at 12:54

UK7 - Contract Details Notice
Summary of the contracting process

Kent County Council, trading as Procurement Services, procured multi-functional devices and digital solutions. The requirement covers photocopiers, printers and plotters, classified under CPV codes 30121100 and 30232100. It was arranged as a single-lot procurement for the council. The available information identifies Kent County Council as the buying organisation; the contract work is therefore associated with the council’s requirements in Kent. The procurement concerns goods rather than construction or professional services, with the equipment and related digital solutions forming the core requirement. Businesses supplying, configuring or supporting business printing and copying equipment are the most directly relevant potential competitors for comparable future requirements from this buyer.

This procurement has been awarded and the tender is complete. It used a selective procedure described as a below-threshold award under a framework, with competition recorded as not used. The single lot was awarded to Sharp Business UK PLC. The contract was signed on 4 August 2026, has a period from 1 September 2026 to 31 August 2030, and is valued at £32,100 gross. The award is active and the contract is active. The process was treated as below the applicable threshold. Evaluation was conducted through the framework award route rather than an open competition, so the relevant route for understanding the outcome is the buyer’s use of an existing framework for the devices and solutions.

Although this contract has already been awarded, it provides a clear benchmark for suppliers targeting Kent County Council’s future requirements. A credible competitor would need to supply commercial photocopiers, printers and plotters, and support the associated digital solutions rather than offering standalone consumer equipment. The requirement indicates demand for an established business-equipment provider able to operate through a public-sector framework and fulfil a council-scale order. Sharp Business UK PLC, the successful supplier, is recorded as a large organisation, suggesting that capacity, dependable fulfilment and the ability to manage an end-to-end equipment requirement are relevant competitive considerations. Suppliers should therefore be positioned around managed print or multifunctional-device capability, framework access and public-sector delivery experience.

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Notice Information

Notice Title

Multi Functional Devices & Digital Solutions

Notice Description

Y26009 Multi Functional Devices & Digital Solutions

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06e28b
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/076759-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Selective
Procurement Method Details
Below threshold - award under framework
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

CPV Codes

30121100 - Photocopiers

30232100 - Printers and plotters

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£32,100 Under £100K

Notice Dates

Publication Date
12 Aug 20262 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
4 Aug 20263 weeks ago
Contract Period
1 Sep 2026 - 31 Aug 2030 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Kent County Council (t/a Procurement Services)
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WEST MALLING
Postcode
ME19 4YT
Postcode Area
Rochester
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ4 Kent
Small Region (ITL 3)
TLJ46 West Kent
Delivery Location
Not specified
Local Authority
Tonbridge and Malling
Electoral Ward
Kings Hill
Westminster Constituency
Maidstone and Malling

Supplier Information

Number of Suppliers
1
Supplier Name

Sharp Business UK PLC

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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