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PRN004496 Firefighter Availability Planning & Rostering Solution

Nottinghamshire and City of Nottingham Fire Authority

This public procurement record has 1 release in its history.

Award

12 Aug 2026 at 16:27

Award Notice
Summary of the contracting process

Nottinghamshire and City of Nottingham Fire Authority procured a firefighter availability planning and rostering solution for Nottinghamshire Fire and Rescue Service. The requirement concerns software and associated computing provision for planning when firefighters are available and organising their operational rosters. Delivery is for the Nottinghamshire area, supporting the fire and rescue service serving Nottinghamshire and Nottingham. The buying authority is a regional public-sector fire authority, while Nottinghamshire Fire and Rescue Service is identified as the review body. The procurement is classified as goods, although the practical requirement is a specialist digital solution rather than general office equipment. It was arranged as a single requirement for the fire and rescue service, with no additional options recorded.

The procurement has reached completion and an active award was made to FireServiceRota B.V., an SME based in Amstelveen, Netherlands. The contract was signed on 10 August 2026 for £260,538. The authority used a limited award procedure without prior publication of a competition, relying on the GCloud 14 framework. One bid was recorded. The award was evaluated on price. The requirement was treated as a procurement under the Government Procurement Agreement and used the legal route for an award outside the applicable directive scope. The tender was arranged as one lot for the Nottinghamshire Fire and Rescue Service solution. The award remains active; the lot itself is recorded as cancelled.

This procurement indicates demand from a fire and rescue authority for specialist software that plans firefighter availability and manages operational rostering. Suppliers best placed for a future requirement would need a proven product designed around retained or on-call firefighter availability, shift planning and roster management, with the capability to support a public fire and rescue service in the Nottinghamshire area. A credible competitor would also need to understand public-sector implementation, service support, data handling and integration requirements, while demonstrating that its solution can be delivered through an established government cloud framework or comparable public procurement route. The recorded award to an SME shows that a specialist technology provider, rather than only a large systems integrator, can satisfy this type of requirement.

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Notice Information

Notice Title

PRN004496 Firefighter Availability Planning & Rostering Solution

Notice Description

Firefighter Availability Planning & Rostering Solution

Lot Information

Lot 1

Firefighter Availability Planning & Rostering Solution for Nottinghamshire Fire and Rescue Service

Procurement Information

Use of GCloud 14 framework.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06e2fd
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/076948-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

CPV Codes

30000000 - Office and computing machinery, equipment and supplies except furniture and software packages

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£260,538 £100K-£500K

Notice Dates

Publication Date
12 Aug 20262 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
10 Aug 20262 weeks ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Nottinghamshire and City of Nottingham Fire Authority
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NOTTINGHAM
Postcode
NG5 8PP
Postcode Area
Nottingham
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF16 South Nottinghamshire
Delivery Location
TLF14 Nottingham
Local Authority
Gedling
Electoral Ward
Calverton
Westminster Constituency
Sherwood Forest

Supplier Information

Number of Suppliers
1
Supplier Name

FireServiceRota B.V.

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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