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IWM/2627/CNC/3506: Collections Care Framework for IWM

Imperial War Museums

This public procurement record has 1 release in its history.

Tender

13 Aug 2026 at 09:40

UK4 - Tender Notice
Summary of the contracting process

Imperial War Museums is procuring conservation and collections care services for its museum collections across the United Kingdom. The requirement is a three-lot framework. Lot 1 covers art conservation for paintings, paper, objects including wooden objects, frames and associated items, including assessment, treatment, preparation for display or storage and reporting. Lot 2 covers textile conservation, including assessment, treatment, preparation for display, storage or movement and related reporting. Lot 3 covers collections care work, including condition surveys, monitoring, documentation, loan-related checks and reporting to support preservation, access, movement and display decisions. The work is classified as museum services (CPV 92521000). Providers may bid for one or more lots.

The procurement has reached tender: Imperial War Museums invited offers through a competitive flexible procedure, beginning with a Procurement Specific Questionnaire, followed by a tender stage and then a presentation or interview stage. Enquiries were due by 7 September 2026 at 23:59, and tender responses by 14 September 2026 at 12:00. The contract period is 1 February 2027 to 31 January 2029, with a possible one-year extension to 31 January 2030. The framework’s total estimated value is £687,500 excluding VAT (£825,000 including VAT). Lot values excluding VAT are £375,000 for art conservation, £137,500 for textiles and £175,000 for collections care work. The award decision is due by 11 January 2027 at 23:59. Evaluation is pass/fail at PSQ stage, then 75% tender evaluation including social value and cost, and 25% presentation or interview.

This opportunity suits specialist conservation practices, museum service providers and collections care teams able to work with artworks, textiles or wider collection materials. Lot 1 is relevant to organisations with practical expertise in assessing, treating and preparing varied art materials and supporting components for display or storage. Lot 2 suits textile conservators experienced in preserving, moving and preparing textile objects. Lot 3 suits collections care specialists able to carry out condition surveys, monitoring, loan checks, documentation and reporting. Successful providers will need to deliver work against agreed conservation standards and project requirements, and to support decisions about preservation, access, movement and display. The opportunity is identified as suitable for small and medium-sized enterprises and voluntary, community or social enterprises, with bids permitted for one or more lots.

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Notice Information

Notice Title

IWM/2627/CNC/3506: Collections Care Framework for IWM

Notice Description

Imperial War Museums (IWM) is inviting Potential Providers to participate in the Procurement Specific Questionnaire (PSQ) stage for a Collections Care Framework for the provision of conservation services. Potential Providers shortlisted following the PSQ stage will be invited to submit a full tender response. The framework will be divided into three Lots, reflecting the distinct conservation services required by IWM: * Lot 1 - Art Conservation, including paintings, paper, objects/wooden objects and frames * Lot 2 - Textiles * Lot 3 - Collections Care Work, including condition surveys and reporting Potential Providers may bid to provide services for one or more Lots. At this stage, IWM is undertaking the Procurement Specific Questionnaire (PSQ) stage only. Tender documents and subsequent stages of the procurement process will be issued to shortlisted Potential Providers in accordance with the procurement timetable published in the Information & Instructions document. IWM is advertising a two-year framework agreement, with the option to extend by a further one-year period. Please note that the advertised value of each Lot anticipates that IWM will choose to use the extension. Access Code: RQ4663Z5H9 For more information about this opportunity, please visit the eSourcing portal at: https://www.delta-esourcing.com/tenders/UK-UK-London:-Library%2C-archives%2C-museums-and-other-cultural-services./RQ4663Z5H9 To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/RQ4663Z5H9

Lot Information

Lot 1 - Art Conservation

This Lot covers conservation services for artworks and associated items, including assessment, treatment, preparation for display or storage, and related reporting. Services may include work on a range of art collection materials and supporting components, delivered in accordance with agreed conservation standards and project requirements.

Renewal: A one-year extension will be offered at the Client's discretion.

Lot 2 - Textiles

This Lot covers conservation services for textile collection items, including assessment, treatment, preparation for display, storage or movement, and related reporting. Services should support the long-term care and preservation of textile objects in line with agreed conservation standards and project requirements.

Renewal: A one-year extension will be offered at the Client's discretion.

Lot 3 - Collections Care Work

This Lot covers collections care services that support the assessment, monitoring, documentation and reporting of collection items. Services may include condition surveys, loan-related checks and other collections care activities required to inform preservation, access, movement or display decisions.

Renewal: A one-year extension will be offered at the Client's discretion.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06e335
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/077052-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

92 - Recreational, cultural and sporting services

CPV Codes

92500000 - Library, archives, museums and other cultural services

92521000 - Museum services

Notice Value(s)

Tender Value
£687,500 £500K-£1M
Lots Value
£687,500 £500K-£1M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
13 Aug 20261 weeks ago
Submission Deadline
14 Sep 20263 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Feb 2027 - 31 Jan 2029 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Imperial War Museums
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
SE1 6HZ
Postcode Area
South East London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI44 Lewisham and Southwark
Delivery Location
Not specified
Local Authority
Southwark
Electoral Ward
St George's
Westminster Constituency
Bermondsey and Old Southwark

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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