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AP26050 - Painting and Decorating Contract

Arc Property Services Partnership Limited

This public procurement record has 1 release in its history.

Tender

13 Aug 2026 at 12:52

UK4 - Tender Notice
Summary of the contracting process

Arc Property Services Partnership Limited is procuring a single contractor for painting and decorating works under an NEC4 Term Service Short Contract. The scope covers interior decorating, building painting, repainting, and protective coatings for structures across a varied portfolio of operational and commercial properties. The contract will also be available to VIA East Midlands Ltd. Work will be delivered mainly across Nottinghamshire, with additional sites in Derbyshire, South Yorkshire and Leicestershire, supporting estates managed for Nottinghamshire County Council and other customers. This is a works contract for a broad, multi-site property portfolio, including associated painting and decorating activities commissioned during the contract term.

The procurement has reached tender: the buyer invited offers through a two-stage process, starting with a Pre-Qualification Questionnaire and followed by an Invitation to Tender for shortlisted suppliers. It is a below-threshold open competition, with one contractor to be appointed. Enquiries had to be submitted by 1 September 2026 at 23:59, and tender responses by 8 September 2026 at 14:00. The contract is scheduled to run from 17 March 2027 to 16 March 2029, with up to two further two-year extensions, subject to agreement and satisfactory performance, allowing a maximum end date of 16 March 2033. The estimated value is £780,000 including VAT (£650,000 excluding VAT). Evaluation is 30% price and 70% quality.

This opportunity suits painting and decorating contractors able to deliver planned and reactive work across multiple operational and commercial properties and several counties. Suppliers must demonstrate suitability, capacity, relevant experience, technical competence, accreditations, financial standing and compliance with minimum requirements at the PQQ stage. Shortlisted businesses will need to provide detailed written responses and a commercial model for the tender evaluation. The successful contractor will be expected to work collaboratively with the client, maintain high standards of health and safety, compliance and service delivery, and support social value and carbon reduction objectives. The requirement is identified as suitable for SMEs, but bidders should be able to organise resources and maintain consistent performance across a dispersed estate.

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Notice Information

Notice Title

AP26050 - Painting and Decorating Contract

Notice Description

Painting work. Interior decorating services. Painting work of buildings. Painting and protective-coating work of structures. Repainting work. Arc Property Services Partnership Ltd (the Client), is seeking to appoint a single contractor to deliver painting and decorating works under an NEC4 Term Service Short Contract. The Contract will also be made available to VIA East Midlands Ltd (Participating Organisation). The scope of works will include the provision of painting and decorating services across a varied portfolio of operational and commercial properties across the operational estate that manages on behalf of Nottinghamshire County Council (NCC) and other customers. Works will be undertaken at sites located across Nottinghamshire (main area), Derbyshire, South Yorkshire and Leicestershire. The contract is expected to commence in March 2027 for an initial period of two years, with the option to extend for up to two additional periods of two years each, up to a maximum potential end date in 2033 (2+2+2 = 6 years). The estimated total value of the contract over its full potential duration is approximately PS780,000 (inclusive of VAT). This only an estimate and the award will be based on the outcome of the tender process. This procurement will be carried out as a two-stage process comprising a Pre-Qualification Questionnaire (PQQ) stage followed by an Invitation to Tender (ITT). One supplier will be appointed. Suppliers will be invited to submit a Stage 1 response demonstrating their suitability, capability, capacity, relevant experience, technical competence, accreditations, financial standing and compliance with the Authority's minimum requirements. Responses will be evaluated against the published selection criteria. Following evaluation, the Authority intends to shortlist the highest-scoring suppliers who meet the minimum requirements and invite them to participate in Stage 2. The Authority reserves the right to limit the number of suppliers progressing to the next stage in accordance with the criteria set out in the procurement documents. Stage 2 - Invitation to Submit Tender Shortlisted suppliers will be invited to submit a detailed tender for the painting and decorating works and associated works across the Client's estate. Tenders will be evaluated based on the published award criteria using the Most Advantageous Tender (MAT) approach (price to quality ratio: price30%/quality70%). The successful supplier will be expected to work collaboratively with the Client, contribute to social value outcomes, support carbon reduction objectives and demonstrate high standards of health and safety, compliance, and service delivery across all commissioned works. For more information about this opportunity, please visit the eSourcing portal at: https://www.delta-esourcing.com/tenders/UK-UK-Nottingham:-Painting-work./66XFQ3372G To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/66XFQ3372G

Lot Information

Lot 1

Renewal: The contract includes an option for up to two extension periods of two years each, subject to the mutual agreement of both the Contractor and the Contracting Authority, and contingent upon satisfactory contract performance.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06e390
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/077227-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

45442100 - Painting work

45442110 - Painting work of buildings

45442120 - Painting and protective-coating work of structures

45442180 - Repainting work

79931000 - Interior decorating services

Notice Value(s)

Tender Value
£650,000 £500K-£1M
Lots Value
£650,000 £500K-£1M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
13 Aug 20261 weeks ago
Submission Deadline
8 Sep 20262 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
17 Mar 2027 - 16 Mar 2029 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Arc Property Services Partnership Limited
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NOTTINGHAM
Postcode
NG1 6BT
Postcode Area
Nottingham
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF14 Nottingham
Delivery Location
TLE3 South Yorkshire, TLF East Midlands (England)
Local Authority
Nottingham
Electoral Ward
Castle
Westminster Constituency
Nottingham East

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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