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Waiver - UHB_QEH - 12003 - Rotamap Ltd - Online Rostering Systems Renewal

University Hospitals Birmingham NHS Foundation Trust

This public procurement record has 1 release in its history.

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13 Aug 2026 at 13:09

UK7 - Contract Details Notice
Summary of the contracting process

University Hospitals Birmingham NHS Foundation Trust procured services to renew its Medirota online rostering system, supplied by Rotamap Ltd. The requirement concerns online rostering software and associated IT support services (CPV 72000000: IT services, including consulting, software development, internet and support). The buying organisation is an NHS foundation trust based at Queen Elizabeth Hospital Birmingham in Edgbaston, Birmingham. The procurement covered the Trust’s use of the Medirota system rather than a broader technology programme. Businesses relevant to this requirement include suppliers of online workforce rostering platforms, particularly those able to support healthcare organisations and maintain an existing rostering system.

The procurement has been completed and the contract was awarded to Rotamap Ltd. It used a direct award procedure described as below threshold and without competition, covering one lot. The contract was signed on 31 March 2026 and runs from 1 April 2026 to 30 September 2026. Its value is £10,595.10 excluding VAT and £12,714.12 including VAT. The award and contract are recorded as active. The procurement was for renewal of the existing Medirota Online Rostering System, rather than a new competitive purchase. The published outcome identifies Rotamap Ltd as the sole awarded supplier.

This award demonstrates a defined requirement from University Hospitals Birmingham NHS Foundation Trust for continued access to an online rostering system supplied with the supporting IT services needed to operate it. A credible competing supplier would need a mature workforce rostering platform, the technical capability to support online scheduling and system users, and experience maintaining a live service for a large NHS organisation. Providers offering replacement or renewal services would also need to understand the practical implications of moving from an established system, including continuity of rostering operations and support for the buyer’s existing workflows. The direct, below-threshold route indicates that familiarity with the incumbent system or a tightly matching service may be commercially important.

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Notice Information

Notice Title

Waiver - UHB_QEH - 12003 - Rotamap Ltd - Online Rostering Systems Renewal

Notice Description

This service relates to the Renewal for Medirota Online Rostering System supplied by provided by Rotamap Ltd

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06e398
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/077238-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Direct
Procurement Method Details
Below threshold - without competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£10,595 Under £100K

Notice Dates

Publication Date
13 Aug 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
31 Mar 20264 months ago
Contract Period
1 Apr 2026 - 30 Sep 2026 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
University Hospitals Birmingham NHS Foundation Trust
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BIRMINGHAM
Postcode
B15 2GW
Postcode Area
Birmingham
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG31 Birmingham
Delivery Location
Not specified
Local Authority
Birmingham
Electoral Ward
Edgbaston
Westminster Constituency
Birmingham Edgbaston

Supplier Information

Number of Suppliers
1
Supplier Name

Rotamap Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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