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T1052 - Mailhouse 2026

Northern Ireland Co-Ownership Housing Association Ltd

This public procurement record has 1 release in its history.

Tender

13 Aug 2026 at 15:37

UK4 - Tender Notice
Summary of the contracting process

Northern Ireland Co-Ownership Housing Association Ltd is procuring a mailhouse service to publish and post bulk letters to its customers. The requirement covers printing and related services, together with the preparation and postage of high-volume customer communications. The buyer is based in Belfast, and delivery is in the United Kingdom, with the procurement associated with Northern Ireland. This is a services contract rather than a supply of goods or construction works. The work will suit providers able to manage the complete process from receiving customer-letter content through production, handling and postal dispatch. The requirement is relevant to commercial printers, transactional mail specialists, fulfilment businesses and postal operators that provide bulk customer correspondence services for public or regulated organisations.

The process reached tender: the buyer invited offers through a below-threshold open competition. It has one lot, with electronic submissions allowed through the stated e-tendering service. Questions had to be submitted by 4 September 2026 at 17:00, and offers were due by 11 September 2026 at 12:00. The contract period is 1 October 2026 to 30 September 2027, with renewal available for two further 12-month periods, potentially extending to 30 September 2029. The estimated gross value is £93,000 for the lot. Offers are evaluated according to the criteria set out in the tender documents. Suppliers should therefore review those documents for the detailed scoring method, technical requirements and submission instructions before preparing a bid.

This opportunity suits an established mailhouse, transactional print provider, fulfilment company or postal services business with the equipment, systems and operational capacity to produce and dispatch bulk customer letters reliably. Relevant capability includes high-volume digital or similar production, accurate handling of customer data and addresses, envelope preparation, sorting, postal induction and delivery management. Experience of end-to-end customer correspondence programmes will be useful, particularly where deadlines, document accuracy and secure processing are important. Providers able to combine printing and postage within one controlled service can address the full requirement rather than only one stage of it. The work is also relevant to businesses with UK-wide distribution capability and a track record of serving housing associations, public bodies or other organisations sending regular customer communications.

How relevant is this notice?

Notice Information

Notice Title

T1052 - Mailhouse 2026

Notice Description

To establish a contract for the publication and postage of bulk customer letters.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06e3d6
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/077348-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79800000 - Printing and related services

Notice Value(s)

Tender Value
£93,000 Under £100K
Lots Value
£93,000 Under £100K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
13 Aug 20261 weeks ago
Submission Deadline
11 Sep 20263 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Oct 2026 - 30 Sep 2027 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Northern Ireland Co-Ownership Housing Association Ltd
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BELFAST
Postcode
BT1 6GD
Postcode Area
Northern Ireland
Country
Northern Ireland
Major Region (ITL 1)
TLN Northern Ireland
Basic Region (ITL 2)
TLN0 Northern Ireland
Small Region (ITL 3)
TLN06 Belfast
Delivery Location
TLN Northern Ireland
Local Authority
Belfast
Electoral Ward
Central
Westminster Constituency
Belfast South and Mid Down

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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