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Cleaning and Caretaking Services Framework 2027 Preliminary Market Engagement

Gloucestershire County Council

This public procurement record has 2 releases in its history.

PlanningUpdate

14 Aug 2026 at 10:20

UK2 - Preliminary Market Engagement Notice
Planning

13 Aug 2026 at 16:04

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Gloucestershire County Council is planning a Cleaning and Caretaking Services Framework for its corporate estate and participating schools, with potential use by other eligible public sector organisations in Gloucestershire. The requirement covers cleaning services and caretaking activity delivered across Gloucestershire. The proposed framework is expected to be divided into six geographical areas: Tewkesbury and North Cotswolds, South Cotswolds, Forest of Dean, Gloucester, Cheltenham and Stroud. This is a services procurement led by Gloucestershire County Council, based in Gloucester, and will support the ongoing cleaning and caretaking needs of public buildings and schools across the county. The framework approach is intended to provide an arrangement for future service requirements rather than a single site-specific contract.

This procurement is at the planning stage and is currently a preliminary market engagement exercise, not an invitation to tender. The Council expects to publish the next notice on 1 December 2026. Market engagement sessions are planned for 17 September 2026 at 10:30am or 12:30pm in Stroud, 18 September at 1:00pm online, 22 September at 11:30am online, and 23 September at 10:30am or 12:30pm in Gloucester. The proposed framework is expected to start on 1 February 2028 and run until 31 July 2034. The procurement is above the applicable threshold, will use a framework agreement and is expected to contain six geographical lots. The Council is seeking feedback on the procurement strategy, lotting, mobilisation, contract management and tender documents.

The planned arrangement is likely to suit established cleaning and caretaking providers able to deliver services across one or more Gloucestershire areas, including small and medium-sized enterprises. Suppliers should prepare to demonstrate the operational capacity, workforce, supervision, equipment and service-management systems needed for public buildings and schools. Organisations with experience of geographically distributed cleaning contracts, caretaking services, mobilisation and performance management are likely to be well placed to contribute. This stage is particularly relevant to businesses that can provide practical market insight on lot boundaries, contract delivery, staffing, mobilisation and management arrangements. Interested suppliers can prepare by registering on SAP Ariba, reviewing the market engagement questionnaire and supporting material, and attending a scheduled engagement session; face-to-face attendance is limited to two representatives per organisation.

How relevant is this notice?

Notice Information

Notice Title

Cleaning and Caretaking Services Framework 2027 Preliminary Market Engagement

Notice Description

Gloucestershire County Council is undertaking Preliminary Market Engagement in advance of the procurement of a new Cleaning and Caretaking Services Framework. The proposed Framework will provide cleaning and caretaking services across the Council's corporate estate, participating schools and, where appropriate, other eligible public sector organisations within Gloucestershire. The purpose of this engagement is to obtain market feedback to help inform the procurement strategy, framework structure, lotting approach, mobilisation requirements, contract management arrangements and future tender documentation. The Framework is currently expected to include six geographical lots covering Tewkesbury and North Cotswolds, South Cotswolds, Forest of Dean, Gloucester, Cheltenham and Stroud, with a planned commencement date of February 2028.

Planning Information

Gloucestershire County Council (GCC) is inviting interested suppliers to participate in a Preliminary Market Engagement exercise for the proposed Cleaning and Caretaking Services Framework. Suppliers are requested to review the market engagement information provided, complete the market engagement questionnaire and attend one of the scheduled market engagement sessions. Feedback received will help inform the future procurement strategy, framework structure, mobilisation requirements, contract management arrangements and tender documentation. The questionnaire and supporting documents are available via GCC's e-sourcing system, SAP Ariba. To access and submit a response, suppliers will need to be registered on SAP Ariba. Registration will also enable suppliers to receive updates relating to this market engagement exercise and the future procurement opportunity. To register your interest and book a place at one of the market engagement sessions, please complete the Microsoft Forms registration link below: Gloucestershire County Council New Cleaning Contract Pre-Procurement Market Consultation – Fill in form: [https://forms.cloud.microsoft/pages/responsepage.aspx?id=VMeuX-NkFECbzOcvxzujEmO-U5W4iXFCvUjq1bOdC0pUOFA5V1FaSU45NDFTRjYzTThBRTdBQlM0NCQlQCN0PWcu&route=shorturl] Following registration, suppliers will receive confirmation of their selected session and any further joining instructions. Suppliers wishing to participate in this Preliminary Market Engagement exercise are encouraged to register on SAP Ariba at the earliest opportunity. Upon registration, suppliers will receive access to the Preliminary Market Engagement Questionnaire and supporting documentation, including the formal supplier invitation letter. The questionnaire has been developed to help suppliers prepare for the market engagement sessions and identify key areas where Gloucestershire County Council is seeking feedback. Suppliers are encouraged to review and, where possible, complete the questionnaire in advance of attending a session to support informed and productive discussions. Suppliers who are not registered on SAP Ariba at the point of tender publication may be unable to access procurement documentation or submit a tender response until registration has been completed. Suppliers requiring assistance regarding SAP Ariba registration may contact: commercial.services@gloucestershire.gov.uk Please indicate within your email whether your organisation already has access to the SAP Ariba Business Network. The market engagement sessions will provide an opportunity for suppliers to share market insight, provide feedback on the proposed procurement approach, identify any barriers to participation and raise questions relating to the future procurement. Market Engagement Sessions 17 September 2026, 10:30am or 12:30pm (Face-to-Face, Redwood House, Stroud) 18 September 2026, 1:00pm (Online) 22 September 2026, 11:30am (Online) 23 September 2026, 10:30am or 12:30pm (Face-to-Face, Shire Hall, Gloucester) To provide flexibility and improve accessibility, a number of market engagement sessions have been arranged. Suppliers may choose to attend the session that best aligns with their availability. Attendance at face-to-face sessions will be allocated on a first-come, first-served basis and will be limited to a maximum of two representatives per supplier organisation.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06e3e2
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/077539-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90910000 - Cleaning services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
14 Aug 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
1 Dec 20264 months to go
Award Date
Not specified
Contract Period
1 Feb 2028 - 1 Aug 2034 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Gloucestershire County Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
GLOUCESTER
Postcode
GL1 2TG
Postcode Area
Gloucester
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK73 Gloucestershire CC
Delivery Location
TLK13 Gloucestershire CC
Local Authority
Gloucester
Electoral Ward
Westgate
Westminster Constituency
Gloucester

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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