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WHC - Gas Maintenance

Welwyn Hatfield Borough Council

This public procurement record has 1 release in its history.

Tender

14 Aug 2026 at 09:53

UK4 - Tender Notice
Summary of the contracting process

Welwyn Hatfield Borough Council is procuring gas maintenance and installation services for its housing stock of approximately 9,500 properties. The requirement covers the full gas service for properties within an allocated geographical area, including maintenance of gas appliances and related installation work. Delivery is across Welwyn Garden City, Hatfield and surrounding villages in the borough, divided between northern and southern areas. This is a public-sector housing gas services opportunity for contractors able to provide planned and responsive maintenance, appliance servicing and installation across a substantial residential property portfolio. The council intends to appoint two contractors, with each responsible for the services and properties in one geographical area.

The procurement has reached tender: the council invited offers through a selective, two-stage competitive flexible procedure. Suppliers could submit expressions of interest by 25 September 2026 at 12:00, with enquiries closing on 15 September 2026 at 12:00. Between five and seven candidates were to be invited to the second stage for each lot. The contract period is 1 April 2028 to 31 March 2038. The estimated total value is £30,000,000 excluding VAT and £36,000,000 including VAT. The North lot is valued at £18,000,000 excluding VAT (£21,600,000 including VAT), and the South lot at £12,000,000 excluding VAT (£14,400,000 including VAT). Suppliers may bid for, and be awarded, one lot only. Evaluation is 60% quality and 40% price, with award decisions due by 1 March 2027 at 23:59.

This opportunity suits established gas maintenance and installation contractors with the operational capacity to manage approximately half of a 9,500-property housing portfolio for a ten-year contract. Bidders should be able to deliver all gas-related services across either the northern or southern part of the borough, covering Welwyn Garden City, Hatfield and surrounding villages as relevant to their chosen lot. The requirement is suitable for small and medium-sized enterprises, although the geographical split and property volume call for dependable field operations, workforce planning and service-management capability at scale. Contractors with experience maintaining gas appliances and delivering installation work across dispersed residential properties are well placed to compete. Quality carries greater weight than price, so evidence of reliable service delivery and technical capability will be important.

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Notice Information

Notice Title

WHC - Gas Maintenance

Notice Description

Welwyn Hatfield Borough Council is undertaking a procurement to appoint two contractors to undertake gas maintenance and installation to it's stock of approximately 9500 properties. The service is being procured in two Lots (geographical split - North and South of the Borough). Each successful contractor will be responsible for approximately half of the properties and all the services in their area; Welwyn Garden City and the other Hatfield and surrounding villages.

Lot Information

Gas Maintenance - North

Gas maintenance to the north of the Borough

Gas Maintenance - South

Gas Maintenance to South of Borough

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06e436
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/077518-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

50 - Repair and maintenance services

CPV Codes

39721410 - Gas appliances

50531200 - Gas appliance maintenance services

Notice Value(s)

Tender Value
£30,000,000 £10M-£100M
Lots Value
£30,000,000 £10M-£100M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
14 Aug 20261 weeks ago
Submission Deadline
15 Sep 20263 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Apr 2028 - 31 Mar 2038 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Welwyn Hatfield Borough Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WELWYN GARDEN CITY
Postcode
AL8 6AE
Postcode Area
St Albans
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH2 Bedfordshire and Hertfordshire
Small Region (ITL 3)
TLH26 North and East Hertfordshire
Delivery Location
TLH23 Hertfordshire CC
Local Authority
Welwyn Hatfield
Electoral Ward
Handside
Westminster Constituency
Welwyn Hatfield

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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