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Festive Lights Installation & Maintenance

Hertford Town Council

This public procurement record has 1 release in its history.

Tender

14 Aug 2026 at 14:51

Tender Notice
Summary of the contracting process

Hertford Town Council is procuring festive lighting installation and maintenance services for Hertford town centre. The work covers secure storage of the Council’s festive lighting assets; installation, removal, structural and electrical testing; repairs and maintenance of lighting infrastructure and power supplies; and year-round asset maintenance. The service includes nine crossroad displays, nine feature trees, one Christmas tree, 36 column wraps, 70 metal stag heads and two illuminated set pieces. The contractor will support applications for a festive lighting licence from Hertfordshire County Council, provide required insurance and RAMS documentation, and attend the annual festive light switch-on in November. This is a specialist electrical lighting installation and maintenance requirement, including emergency response and asset storage.

The procurement has reached tender: Hertford Town Council invited offers through an open procedure. There is one lot, with price as the award criterion and variants not allowed. Tender responses must be submitted electronically or in writing by 12:00 on 4 September 2026, in English. Bids are scheduled to be opened at 15:00 on 4 September 2026, with the award period starting at that time. The contract is for three years, from 1 August 2027 to 31 July 2030, with a full tender exercise planned before re-contracting in 2030. The estimated contract value is £80,000 including the single lot. Charges must include emergency call-out fees.

This opportunity suits a specialist festive and outdoor lighting contractor with experience installing, testing, maintaining and storing public-realm displays. The successful supplier must provide evidence of suitable secure storage and demonstrate that its company is registered with HERS and CFA. CFA-registered testing is required for annual testing of catenary-supported displays and set pieces, using specialist equipment. Engineers must be competent in their roles and equipped to work safely, including work above the specified regulatory heights and electrical work involving 24V SELV and 230V or 240V supplies. The service requires 24-hour emergency call-out provision, attendance within four hours, and familiarity with county-authority licensing. Bidders must provide insurance and RAMS paperwork, environmental sustainability commitments, and at least one relevant public-authority reference.

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Notice Information

Notice Title

Festive Lights Installation & Maintenance

Notice Description

Service delivery: - Secure and appropriate storage of all HTC Festive Lights assets - Installation and removal of lighting - Structural testing including pull testing - Electrical Testing including testing of lighting and power supply locations - Repairs and maintenance of infrastructure and power supplies - Provision of all necessary paperwork including insurances & RAMS - Provision of assistance to secure a Festive Lighting Licence with Hertfordshire County Council - Year-round maintenance of HTC Festive Lights assets - 24-hour contact for urgent repairs and emergencies - Emergency call out time within a 4-hour period of notification - Attendance at the annual festive light switch on which takes place in November. Asset list and installation requirements: 9 x Crossroads using 6mm catenary wire attached with specially designed anchor plates, to be tested yearly by a CFA registered company, installed to above regulation height of 5.6m. Made up of 5 x Crossroad displays 5m x 1.2m and 4 x Crossroad displays 8m x 1.2m. 9 x feature trees to have 30 x 10m sets of warm white / white twinkle 24v SELV with 100 LED lights per set, to be installed along the branches (these are not to be wrapped around branches) using specially designed expandable rubber band straps. 1 Christmas Tree to be decorated using 30 x 10m sets of warm white 24v SELV with 100 LED lights per set, a mix of colour, shape and sized metal stags, including matching baubles and metal plates for fencing. 36 x Column wraps using 2 x 10m sets 240v, 100 LED lights per set installed above regulation height of 2.5m. 70 x metal stag heads to be installed at a set height throughout the town to each lit column. Set pieces: 2 x set pieces to be 24v Selv fed from above regulation height of 2.5m by 230v supply (only SELV cable below 2.5m), these set pieces need to be anchor bolted to floor and to be tested yearly by a CFA registered company using specialist testing equipment. Contractor should be familiar with applying for Licenses with County Authorities and have all the necessary paperwork for Insurances, RAMS, etc. The contract will be for a 3-year term to commence on 1st August 2027. Evidence of suitable, secure storage of the Festive Lights required. Contractors to provide a 24 hour call out service. Attendance on the scene within 4 hours for any emergencies. Tender documentation should include a full breakdown of charges including emergency call out fees. A statement regarding the environmental sustainability commitments of your company in relation to this contract and evidence that the company is HERS and CFA registered. ALL engineers are skilled in their job roles and have the right equipment and tools to work safely. Other Information: References. Please supply contact details of at least one relevant authority where you have undertaken this work previously. Your tender document must be returned by midday, 4th September 2026 via email to: steve.catherall@hertford.gov.uk

Lot Information

Lot 1

3 year contract from August 1st 2027 - July 31st 2030 All tender requirements listed in description

Renewal: A full tender exercise will take place ahead of re-contracting in 2030

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06e4c9
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/077746-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

50 - Repair and maintenance services

51 - Installation services (except software)

CPV Codes

31000000 - Electrical machinery, apparatus, equipment and consumables; lighting

50000000 - Repair and maintenance services

51000000 - Installation services (except software)

Notice Value(s)

Tender Value
£80,000 Under £100K
Lots Value
£80,000 Under £100K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
14 Aug 20261 weeks ago
Submission Deadline
4 Sep 20262 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Aug 2027 - 31 Jul 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Hertford Town Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
HERTFORD
Postcode
SG14 2QP
Postcode Area
Stevenage
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH2 Bedfordshire and Hertfordshire
Small Region (ITL 3)
TLH26 North and East Hertfordshire
Delivery Location
TLC North East (England), TLD North West (England), TLE Yorkshire and The Humber, TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLI London, TLJ South East (England), TLK South West (England)
Local Authority
East Hertfordshire
Electoral Ward
Watton-at-Stone
Westminster Constituency
North East Hertfordshire

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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