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Building Control Software System

Chelmsford City Council

This public procurement record has 3 releases in its history.

Award

18 Sep 2026 at 14:38

UK7 - Contract Details Notice
Award

17 Aug 2026 at 08:53

UK6 - Contract Award Notice
Award

17 Aug 2026 at 08:36

UK5 - Transparency Notice
Summary of the contracting process

Chelmsford City Council procured a building control software system for case management. The requirement is for software and associated information systems supporting the Council’s building control service, rather than physical construction or building works. The system is intended for the Council’s operational use in Chelmsford. The procurement was arranged as a single requirement and is classified as goods, although the practical opportunity is likely to suit suppliers providing specialist public-sector software systems and the related implementation or support capability. The selected supplier, Resolution Data Management Limited, is a small or medium-sized enterprise based in Cheltenham. The system must support the Council’s building control case-management needs throughout the contract and any agreed extension.

The procurement is complete and the contract has been awarded and signed. Chelmsford City Council made a direct award without competition, using a below-threshold procedure, and published a transparency notice because of aggregated spend with the supplier. The award was made to Resolution Data Management Limited on 14 August 2026 for £150,000 excluding VAT, or £180,000 including VAT. The contract was signed on 16 September 2026 and runs from 1 October 2026 to 30 September 2028, with an optional two-year extension allowing it to continue until 30 September 2030. There was one lot, marked as suitable for small and medium-sized enterprises. The recorded route was direct award rather than a competed evaluation.

For suppliers assessing future demand, this procurement shows a council requirement for a dedicated building control case-management system, with a contract of substantial but contained scale and a potential four-year operating horizon. A credible competitor would need an established software product for building control workflows, case records and related information management, together with the capacity to configure, implement and support it for a local authority. Experience of public-sector procurement and council operating environments would strengthen a future proposition, particularly the ability to demonstrate reliable service delivery, data handling, user support and continuity over the full contract lifecycle. The opportunity was identified as suitable for an SME, indicating that specialist software businesses can be relevant alongside larger technology providers.

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Notice Information

Notice Title

Building Control Software System

Notice Description

Provision of the Councils building control software system for case management purposes under a 2 year contract with an optional 2 year extension. A direct award and transparency noticed was undertaken and published due to aggregated spend with this supplier.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06e52d
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/088744-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Direct
Procurement Method Details
Below threshold - without competition
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£150,000 £100K-£500K
Contracts Value
£150,000 £100K-£500K

Notice Dates

Publication Date
18 Sep 20261 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
14 Aug 20262 months ago
Contract Period
1 Oct 2026 - 30 Sep 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Chelmsford City Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CHELMSFORD
Postcode
CM1 1JE
Postcode Area
Chelmsford
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH3 Essex
Small Region (ITL 3)
TLH36 Heart of Essex
Delivery Location
Not specified
Local Authority
Chelmsford
Electoral Ward
Marconi
Westminster Constituency
Chelmsford

Supplier Information

Number of Suppliers
1
Supplier Name

RESOLUTION DATA MANAGEMENT LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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