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Building Control Software System

Chelmsford City Council

This public procurement record has 2 releases in its history.

Award

17 Aug 2026 at 08:53

UK6 - Contract Award Notice
Award

17 Aug 2026 at 08:36

UK5 - Transparency Notice
Summary of the contracting process

Chelmsford City Council procured a building control software system for case management. The requirement is a software package and information system supporting the Council’s building control service and its associated case-management activity. The buying organisation is Chelmsford City Council, a local public authority based in Chelmsford. The awarded supplier is based in Cheltenham, while the system is intended to support the Council’s operations in Chelmsford. This is a technology supply requirement rather than construction or building works. The opportunity is relevant to software providers with products designed for building control, regulatory case management, workflow administration and related information-management needs in local government settings.

The procurement is complete and was awarded on 14 August 2026 to Resolution Data Management Limited. It used a direct award below the applicable threshold, without competition, and comprised one completed lot. The award is £150,000 excluding VAT, or £180,000 including VAT. The contract period runs from 1 October 2026 to 30 September 2028, with an optional two-year extension allowing the arrangement to continue until 30 September 2030. The award is active and the supplier is a small or medium-sized enterprise. A contract signature milestone was scheduled for 27 August 2026. The published outcome identifies software package and information systems as the procurement category; the recorded evaluation basis is the direct-award route rather than a competitive scoring exercise.

This award demonstrates a defined local-authority requirement for a specialist building control case-management system, with a substantial multi-year service relationship and an extension option. Competitors preparing for a future requirement from Chelmsford City Council would need a credible product for managing building control cases and the related information, workflows and records. Relevant suppliers include software businesses experienced in public-sector or local-government deployments, particularly those able to demonstrate reliable case management for regulatory services. A strong proposition would combine an established software platform with implementation, configuration, user support, maintenance and service continuity capabilities appropriate to a Council environment. The selected supplier is an SME, indicating that the requirement can be delivered by a focused specialist rather than only by a large systems integrator.

How relevant is this notice?

Notice Information

Notice Title

Building Control Software System

Notice Description

Provision of the Councils building control software system for case management purposes under a 2 year contract with an optional 2 year extension.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06e52d
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/077929-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Direct
Procurement Method Details
Below threshold - without competition
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£150,000 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
17 Aug 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
14 Aug 20261 weeks ago
Contract Period
1 Oct 2026 - 30 Sep 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Chelmsford City Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CHELMSFORD
Postcode
CM1 1JE
Postcode Area
Chelmsford
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH3 Essex
Small Region (ITL 3)
TLH36 Heart of Essex
Delivery Location
Not specified
Local Authority
Chelmsford
Electoral Ward
Marconi
Westminster Constituency
Chelmsford

Supplier Information

Number of Suppliers
1
Supplier Name

RESOLUTION DATA MANAGEMENT LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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