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Multimedia Storage

West Yorkshire Fire and Rescue Authority

This public procurement record has 1 release in its history.

Planning

17 Aug 2026 at 08:55

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

West Yorkshire Fire and Rescue Authority is planning a replacement multimedia storage service for West Yorkshire Fire and Rescue Service. The requirement covers dedicated storage for large media files, together with systems for indexing and retrieving multimedia content such as videos and images. The replacement is intended to address the existing storage system reaching the end of its life, while providing a cost-effective service and continued support for GDPR compliance. This is an IT service covering storage, content management, retrieval and ongoing support. Delivery will support the fire and rescue service’s operational needs across West Yorkshire, which serves more than 2.2 million people across 800 square miles and provides continuous emergency coverage.

This is a preliminary market engagement at the planning stage, not an invitation to tender. The authority is seeking expressions of interest and feedback before deciding the details of a competitive tender. It expects the tender to be issued around October or November 2026. The planned contract is for a minimum of three years, with a stated period from 18 January 2027 to 18 January 2030 and a possible extension to 18 January 2032. The estimated cost for the full contract term is between £150,000 and £175,000. The authority’s market-engagement response date is 7 September 2026. It will consider feedback on whether the proposed cost is realistic, the contract length and support availability.

The work is likely to suit IT service providers with experience designing, supplying or supporting reliable multimedia storage and content-retrieval systems. Strong candidates will need to demonstrate that they can store large video and image files securely, provide dependable indexing and retrieval, and support GDPR compliance throughout the service term. The authority is particularly interested in suppliers’ capacity to deliver and maintain the service over the full contract period, including whether support can be sustained for three years. Suppliers with relevant public-sector or emergency-service experience, or with access to suitable procurement frameworks, may be well placed to prepare. Businesses should assess their storage, information-governance, support and service-continuity capabilities before the expected tender.

How relevant is this notice?

Notice Information

Notice Title

Multimedia Storage

Notice Description

The West Yorkshire Fire and Rescue Service (WYFRS) is inviting expressions of interest for an upcoming tender to appoint a supplier to deliver a replacement scheme of Multimedia Storage requirements. As the fourth-largest Fire and Rescue Service in the UK, WYFRS serves over 2.2 million people across 800 square miles, providing emergency coverage 24 hours a day, every day of the year. WYFRS is now looking to assess the market's interest and its ability to bid for and deliver this upcoming contract. A high-level overview of the key requirements is outlined below, although full details will be provided in the tender opportunity. A non-exhaustive overview of the core requirements is provided as follows: The service uses a set of dedicated storage systems, indexing and retrieval of multimedia content (such as videos and images). The current storage system is now reaching the end of life and requires replacement. The replacement solution should provide WYFRS with: * A cost-effective method for storing large media files. * Reliable indexing and retrieval of multimedia content. * Continued support for compliance with GDPR requirements. The tender is expected to be issued approximately October/November 2026. The contract term is to last a minimum of 3 years. The estimated cost for the full contract term is expected to be between PS150,000.00 and PS175,000.00 Suppliers interested in participating are invited to email their expression of interest to tenders@westyorksfire.gov.uk by Monday 7th September, and if possible, provide the following information: * Main contact name, email, and phone number for follow-up communication. * Any frameworks you are currently associated with. * Confirmation of your ability to bid within the specified time frame and your capacity to deliver the contract over the full term. * If the contract length of 3 years aligns to support availability throughout the full term * Feedback on the proposed contract costs e.g. do you deem it as realistic. * Any additional comments or feedback based on the information provided. Please note that this request for information (RFI) is not a call for competition. Further details will be made available in the official tender documents upon publication. WYFRS reserve the right to discuss requirements with any supplier beyond this initial notice before any competitive tender process is undertaken. We also recommend that you register with the West Yorkshire Fire and Rescue Service's E-Procurement system, 'In-tend,' at the following link https://sell2.in-tend.co.uk/blpd/register . This will ensure that if a competitive tender procedure is undertaken, you will already have access to the documentation once live.

Planning Information

As per description. Deadline 07/09/2026 to tenders@westyorksfire.gov.uk

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06e533
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/077932-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
17 Aug 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
19 Oct 20262 months to go
Award Date
Not specified
Contract Period
18 Jan 2027 - 18 Jan 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
West Yorkshire Fire and Rescue Authority
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BRADFORD
Postcode
BD11 2DY
Postcode Area
Bradford
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE4 West Yorkshire
Small Region (ITL 3)
TLE44 Calderdale and Kirklees
Delivery Location
TLE4 West Yorkshire
Local Authority
Kirklees
Electoral Ward
Birstall and Birkenshaw
Westminster Constituency
Spen Valley

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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