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Fire Risk Assessment

COASTLINE HOUSING LIMITED

This public procurement record has 1 release in its history.

Planning

17 Aug 2026 at 10:50

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Coastline Housing Limited is planning to procure fire risk assessments and associated fire safety management services for its housing and corporate property portfolio in Cornwall. The scope covers assessments of communal areas, houses in multiple occupation, blocks of flats, specialised housing, access areas in mixed-use buildings, and commercial and office buildings. The appointed contractor would also provide independent fire risk management advice for new-build developments, refurbishment and alterations; manage legally required re-surveys; arrange access and complete surveys by required dates; recommend actions to control risks; and maintain a live electronic register showing outstanding actions and priorities. The work is primarily fire safety assessment and advisory services, with related maintenance and fire-protection activity. The stock includes properties in the TR and PL postcode areas and new-build homes.

This procurement is at the planning and market-engagement stage; it is not an invitation to tender. Coastline Housing expects to use a dynamic purchasing system under the Procurement Act and associated Regulations. Planned market engagement is scheduled for completion by 11 September 2026. The procurement has one planned lot, with an estimated gross value of £120,000. The planned contract period is 1 April 2027 to 31 March 2030, with renewal or extension possible until 31 March 2033. The buyer describes the lot as suitable for small and medium-sized enterprises. The assessment standard is BS 9792:2025, and the service must support the client’s duties under the Regulatory Reform (Fire Safety) Order 2005.

The work is likely to suit fire risk assessment consultancies and specialist fire safety contractors able to cover a geographically dispersed housing portfolio across Cornwall. Coastline Housing says a locally based team will be essential, so suppliers need practical local coverage, robust planning and the capacity to arrange access and complete surveys across multiple property types. Likely evidence requirements include BAFE SP205 certification or an equivalent, compliance with BS 9792, assessor-level competency supported by CVs, and continuing professional development aligned with the 2026 standard. Suppliers should prepare relevant experience and capability statements, evidence of capacity across all areas of the work, and details of other relevant accreditations. The buyer also emphasises social value, sustainability, local economic impact and reporting commitments.

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Notice Information

Notice Title

Fire Risk Assessment

Notice Description

Coastline Housing Ltd is engaging the market to find suitably qualified and experienced contractors to assist Coastline Housing Limited in the undertaking of their duties to provide Fire Risk Assessments and associated services including: - 1. Provision of Fire Risk Assessments for all corporate buildings and communal areas of housing stock. 2. Provision of independent fire risk management advice on new build developments, minor refurbishment projects and alterations to existing buildings, including specifying the most appropriate systems (given that these should only be installed where necessary). 3. Management of a programme for re-surveys in- line with legal requirements and as dictated by the previous fire risk assessment. The Client will supply a contact list but it should be noted that it is the contractor's responsibility to ensure access is arranged in good time with the survey being completed by the due date. 4. Making recommendations for action to manage fire risks. 5. Maintenance and updating live electronic register of actions to ensure that this record enables a comprehensive prioritised view of outstanding actions to manage identified risks. Description Contracting Authority: Coastline Housing Ltd Location: Cornwall, United Kingdom Coastline Housing Ltd is seeking to access market engagement from suitably qualified and experienced contractors for to assist Coastline Housing Limited in the undertaking of their duties under fire safety legislation, specifically in carrying out a fire safety risk assessment in accordance with their duties under the Regulatory Reform (Fire Safety) Order 2005. Completion of This Fire Risk Assessment to be carried out following BS 9792:2025 Fire Risk Assessment - Housing - Code of Practice. * Houses in multiple occupation (HMOs); * Blocks of flats or marionettes (both purpose-built blocks and buildings converted to flats); * Specialized housing - see section 3.1.66 of BS 9792:2025; * Those areas that provide access to residential accommodation in mixed-use buildings. * Commercial and office buildings

Planning Information

The geographical spread of properties across Cornwall presents logistical and operational challenges that require robust planning and local knowledge so a locally based team will be essential. There is a strong emphasis on social value, sustainability, and local economic impact, which may require additional reporting and commitments. Contractors will be expected to demonstrate alignment with these priorities. The contract will be procured under the Procurement Act and associated Regulations. Coastline Housing Ltd Stock Profile The geographical area of the stock below includes but is not limited to the following postcode areas: TR, PL Coastline Housing Ltd owns 140 blocks of properties which are presently the subject of a fire risk assessment. This figure is an estimate and subject to change. The figures do not include new build homes although these will be included within the scope of this procurement. Coastline Housings minimum requirements: BAFE SP205 certification (or equivalent) • Evidence of BS 9792 compliance • Assessor-level competency (CVs required) • CPD aligned to 2026 standard Summary of relevant experience and capabilities Confirmation of capacity to deliver across all areas of this work Evidence of any accreditations including but not limited to BAFE

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06e559
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/077993-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Dynamic
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)

50 - Repair and maintenance services

CPV Codes

44480000 - Miscellaneous fire-protection equipment

50000000 - Repair and maintenance services

Notice Value(s)

Tender Value
£120,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
17 Aug 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
11 Sep 20263 weeks to go
Award Date
Not specified
Contract Period
1 Apr 2027 - 31 Mar 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
COASTLINE HOUSING LIMITED
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
REDRUTH
Postcode
TR15 3RQ
Postcode Area
Truro
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK3 Cornwall and Isles of Scilly
Small Region (ITL 3)
TLK30 Cornwall and Isles of Scilly
Delivery Location
TLK South West (England)
Local Authority
Cornwall
Electoral Ward
Pool & Tehidy
Westminster Constituency
Camborne and Redruth

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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