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Cycle Hire Scheme

Cardiff Council

This public procurement record has 1 release in its history.

Tender

17 Aug 2026 at 10:56

UK4 - Tender Notice
Summary of the contracting process

Cardiff Council is procuring a city-wide cycle and micromobility hire service for Cardiff. The appointed operator will supply, operate and fund a scheme including electric bicycle and electric cargo-bike hire, with the potential to add electric scooter hire if legislation changes. The scheme is planned to provide up to 2,500 vehicles across the council area, using designated parking bays and measures to support safe, efficient use of footways. The requirement covers cycle hire and related public road transport services, including bicycles with auxiliary motors and bicycle parts and accessories. The operator will provide the complete service, including vehicles and other assets, day-to-day operations, maintenance and customer management.

The procurement reached the tender stage through a below-threshold open competition under the concession regime, inviting offers electronically through Proactis. Enquiries were due by 31 August 2026 at 12:00, and submissions were due by 17 September 2026 at 12:00. The contract is scheduled to run from 1 December 2026 to 30 November 2029, with two possible 12-month renewals extending the maximum period to 30 November 2031. Its estimated value is £3.4 million excluding VAT, or £4.08 million including VAT. Evaluation comprises quality at 65%, community wellbeing benefits at 15% and cost at 20%. Quality covers operations, continuous improvement, account and contract management, safety and data. The procurement also allows future electric scooter hire and variation in electric bicycle numbers.

This opportunity suits an experienced micromobility, cycle-hire or transport operator able to deliver a complete, self-supporting service without council funding. Suppliers will need the capability and capacity to supply and finance a substantial vehicle fleet, install and manage assets in designated bays, maintain vehicles and equipment, and run customer-facing operations. Strong operational controls, safety management, data handling, account and contract management, and a credible continuous-improvement approach are important because these areas form the main quality assessment. Bidders must also demonstrate how they will deliver measurable and qualitative community wellbeing benefits, including a delivery plan and responses to socially responsible procurement requirements. The contract is identified as suitable for small and medium-sized enterprises and voluntary, community or social enterprises, making partnerships or specialist delivery models potentially relevant.

How relevant is this notice?

Notice Information

Notice Title

Cycle Hire Scheme

Notice Description

The Council is seeking a suitably experienced operator to supply, operate and fund a micro mobility and cycle hire scheme for the City of Cardiff. The scheme is to include, eBike and eCargo bike hire, with the possibility to also incorporate eScooter hire subject to future legislative changes during the period of this contract. The scheme will provide up to 2500 units within the Cardiff City Council area with parking in designated bays, supported by measure to ensure safe and efficient use of footways for all uses. The operator will be responsible for delivery a fully self-supporting scheme at nil cost to the council, covering all assets, operations, maintenance and customer management requirements.

Lot Information

Lot 1

Options: The possibility to also incorporate eScooter hire subject to future legislative changes during the period of this contract. The total number of eBikes may vary over the period of the contract.

Renewal: 2 x 12 months

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06e55b
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/077999-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

34 - Transport equipment and auxiliary products to transportation

60 - Transport services (excl. Waste transport)

CPV Codes

34422000 - Cycles with auxiliary motors

34432000 - Parts and accessories for bicycles

60112000 - Public road transport services

Notice Value(s)

Tender Value
£3,400,000 £1M-£10M
Lots Value
£3,400,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
17 Aug 20261 weeks ago
Submission Deadline
17 Sep 20263 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Dec 2026 - 30 Nov 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Cardiff Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CARDIFF
Postcode
CF10 4UW
Postcode Area
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL52 Cardiff and Vale of Glamorgan
Delivery Location
TLL22 Cardiff and Vale of Glamorgan
Local Authority
Cardiff
Electoral Ward
Butetown
Westminster Constituency
Cardiff South and Penarth

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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