Award

Ask AI about this notice

Summarise, research or assess it with AI

View Markdown

Share this notice

Send this contract to a colleague

Electronic Quality Management System

CARDIFF UNIVERSITY

This public procurement record has 1 release in its history.

Award

17 Aug 2026 at 14:30

UK7 - Contract Details Notice
Summary of the contracting process

Cardiff University procured an electronic quality management system, classified as software packages and information systems (CPV 48000000). The requirement is for a digital system to support the university’s quality management activities. It is a goods procurement, with the system delivered for use in Cardiff. Cardiff University is the buying organisation and is subject to Welsh devolved procurement regulations. The awarded supplier, Ideagen Gael Limited, provides the relevant software solution. This opportunity is therefore most relevant to software vendors and implementation partners specialising in electronic quality management, governance, compliance or related information systems for higher education and other complex public organisations. The requirement concerns a complete software product rather than general professional services or physical works.

The procurement has been completed and awarded under a single lot. Cardiff University used a direct award below the applicable threshold, without competition. The contract was signed on 10 August 2026 and awarded to Ideagen Gael Limited. The contract runs from 1 April 2027 to 31 March 2029. Its value is £110,459 excluding VAT, or £132,550.80 including VAT. The award is active and the contract is active. The procurement was evaluated through the direct-award route rather than a competitive tender, and the published outcome identifies Ideagen Gael Limited as the supplier for the electronic quality management system. The process is below threshold and was conducted under the legal basis recorded for the procurement.

This award demonstrates Cardiff University’s demand for an established electronic quality management system and shows that it is willing to use a below-threshold direct award without competition for this type of requirement. Suppliers considering future work with the university should be able to provide a complete, supportable software platform for quality management, with sufficient organisational capacity for a large higher-education customer. Credibility will depend on demonstrating that the system can handle institutional governance, quality processes, information management and ongoing operational support in a public university environment. Software businesses with comparable public-sector or higher-education implementations, a robust delivery and support model, and the ability to maintain the platform over a multi-year contract would be well placed when this requirement is next considered.

How relevant is this notice?

Notice Information

Notice Title

Electronic Quality Management System

Notice Description

Purchase of an Electronic Quality Management System

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06e5af
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/078152-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Direct
Procurement Method Details
Below threshold - without competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£110,459 £100K-£500K

Notice Dates

Publication Date
17 Aug 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
10 Aug 20262 weeks ago
Contract Period
1 Apr 2027 - 31 Mar 2029 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
CARDIFF UNIVERSITY
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CARDIFF
Postcode
CF10 3AT
Postcode Area
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL52 Cardiff and Vale of Glamorgan
Delivery Location
Not specified
Local Authority
Cardiff
Electoral Ward
Cathays
Westminster Constituency
Cardiff South and Penarth

Supplier Information

Number of Suppliers
1
Supplier Name

IDEAGEN GAEL LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

Loading OCDS record...