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Fleet Contract Hire, Service Maintenance & Relief Vehicles

South Ribble Borough Council

This public procurement record has 2 releases in its history.

TenderCancellation

19 Oct 2026 at 13:45

UK12 - Procurement Termination Notice
Tender

17 Aug 2026 at 14:37

UK4 - Tender Notice
Summary of the contracting process

South Ribble Borough Council and Chorley Council sought a fully managed vehicle contract-hire, servicing, maintenance and relief-vehicle solution for their council services. The fleet covers refuse and food-waste collection vehicles, road sweepers, tippers and cage tippers, panel vans and other light commercial vehicles, plus grounds-maintenance, agricultural and specialist service vehicles and equipment where required. The scope also allows for future fleet-transition vehicles specified in the tender documents or introduced through an approved contract change. This is a motor-vehicle procurement. Delivery is for council operations in South Ribble and Chorley, Lancashire.

The councils invited bids through an open procedure, and the procurement has since been cancelled. Bids were due by 12:00 on 18 September 2026; questions were due by 17:00 on 11 September 2026. The planned contract period was 1 December 2026 to 31 October 2031. The estimated value was £5 million excluding VAT (£7 million including VAT). The procurement was a single lot. Price carried a 65% weighting; the remaining evaluation basis and the economic and technical selection requirements were set out in the tender documents. The tender required submissions through the Chest portal. The award record shows the lot’s award status as cancelled.

This requirement is suited to fleet-hire providers able to deliver an end-to-end service rather than vehicle supply alone: contract hire, servicing, maintenance and relief vehicles are all within scope. Suppliers need to support a varied local-authority fleet, spanning heavy environmental-service vehicles, commercial vans and tippers, and grounds, agricultural and specialist vehicles or equipment. The work therefore favours businesses with fleet breadth, maintenance and replacement-vehicle capacity, and the ability to manage operational vehicle needs across two councils. Small and medium-sized businesses were identified as suitable to participate. Bidders also needed to meet economic and technical selection requirements, with detail in the procurement documents. Price was a substantial element of evaluation, alongside other criteria in those documents.

How relevant is this notice?

Notice Information

Notice Title

Fleet Contract Hire, Service Maintenance & Relief Vehicles

Notice Description

The Contractor shall provide a fully managed, end-to-end contract hire, service, maintenance and relief vehicle solution that is suitable for an above-threshold public contract procured in accordance with the Procurement Act 2023. The contract shall cover a mixed fleet of operational, commercial, specialist and support vehicles required to deliver Council services: * Core environmental services fleet, including refuse collection vehicles, food waste collection vehicles, and sweepers. * Operational support fleet, including tippers, cage tippers, panel vans and light commercial vehicles. * Grounds, agricultural and specialist service vehicles, including grounds maintenance vehicles, plant and specialist equipment where required. * Future fleet transition vehicles where these are specified in the tender pack or introduced through an approved contract change mechanism. No tender documents will be sent to you - you need to download the documents from the Chest portal website. If you have any questions regarding this opportunity - please post them on the messaging facility on the Chest. Messages sent outside of the Chest will not receive a response. ALL BIDS MUST BE SUBMITTED THROUGH THE CHEST PORTAL. Bids sent via any other method will not be accepted. Please ensure that you leave enough time to upload your documents before the closing date/time, as late or incomplete submissions may not be accepted.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06e5b3
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/098491-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK12 - Procurement Termination Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

34 - Transport equipment and auxiliary products to transportation

CPV Codes

34100000 - Motor vehicles

Notice Value(s)

Tender Value
£5,000,000 £1M-£10M
Lots Value
£5,000,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
19 Oct 20261 weeks ago
Submission Deadline
18 Sep 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Dec 2026 - 31 Oct 2031 4-5 years
Recurrence
2031-08-01

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Cancelled
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
South Ribble Borough Council
Additional Buyers

Chorley Council

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LEYLAND
Postcode
PR25 1DH
Postcode Area
Preston
Country
England
Major Region (ITL 1)
TLD North West (England)
Basic Region (ITL 2)
TLD4 Lancashire
Small Region (ITL 3)
TLD45 Mid Lancashire
Delivery Location
TLD45 Mid Lancashire, TLD47 Chorley and West Lancashire
Local Authority
South Ribble
Electoral Ward
Broadfield
Westminster Constituency
South Ribble

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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