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Fleet Contract Hire, Service Maintenance & Relief Vehicles

South Ribble Borough Council

This public procurement record has 1 release in its history.

Tender

17 Aug 2026 at 14:37

UK4 - Tender Notice
Summary of the contracting process

South Ribble Borough Council and Chorley Council are seeking a fully managed fleet solution covering contract hire, servicing, maintenance and relief vehicles. The requirement includes refuse collection vehicles, food waste collection vehicles and sweepers for environmental services; tippers, cage tippers, panel vans and other light commercial vehicles for operational support; and grounds maintenance, agricultural, plant and other specialist service vehicles and equipment. It may also cover future fleet-transition vehicles introduced through the tender documents or an approved contract change. The goods category is motor vehicles (CPV 34100000). Delivery is required for council services in the South Ribble and Chorley areas, centred on Leyland and Chorley. Suppliers must provide an end-to-end fleet service rather than vehicle supply alone.

The procurement has reached tender: the councils invited offers through an open procedure. Enquiries had to be submitted by 11 September 2026 at 5pm, and bids were due by 18 September 2026 at noon. Offers had to be submitted electronically through the Chest portal, in English. The contract is planned to run from 1 December 2026 to 31 October 2031, with the award decision due by 30 November 2026. The estimated value is £5,000,000 excluding VAT, or £7,000,000 including VAT. There is one lot. Price carries 65% of the evaluation weighting; the remaining assessment and the economic and technical selection requirements are set out in the tender documents. The opportunity is above the applicable threshold.

This opportunity suits vehicle fleet operators, contract-hire providers and specialist commercial vehicle businesses able to deliver a single managed service across a varied council fleet. Strong candidates will be able to source or provide refuse, food-waste and sweeping vehicles, commercial vans and tippers, together with grounds, agricultural, plant and specialist equipment. They will need the operational capability to manage vehicle hire, planned servicing, maintenance, repairs and relief vehicles throughout the contract, while supporting future changes to the fleet. Experience coordinating mixed municipal or commercial fleets, maintaining specialist vehicles and keeping council services supplied with replacement vehicles would be relevant. The procurement is identified as suitable for small and medium-sized enterprises, but suppliers must meet the economic and technical requirements in the tender documents.

How relevant is this notice?

Notice Information

Notice Title

Fleet Contract Hire, Service Maintenance & Relief Vehicles

Notice Description

The Contractor shall provide a fully managed, end-to-end contract hire, service, maintenance and relief vehicle solution that is suitable for an above-threshold public contract procured in accordance with the Procurement Act 2023. The contract shall cover a mixed fleet of operational, commercial, specialist and support vehicles required to deliver Council services: * Core environmental services fleet, including refuse collection vehicles, food waste collection vehicles, and sweepers. * Operational support fleet, including tippers, cage tippers, panel vans and light commercial vehicles. * Grounds, agricultural and specialist service vehicles, including grounds maintenance vehicles, plant and specialist equipment where required. * Future fleet transition vehicles where these are specified in the tender pack or introduced through an approved contract change mechanism. No tender documents will be sent to you - you need to download the documents from the Chest portal website. If you have any questions regarding this opportunity - please post them on the messaging facility on the Chest. Messages sent outside of the Chest will not receive a response. ALL BIDS MUST BE SUBMITTED THROUGH THE CHEST PORTAL. Bids sent via any other method will not be accepted. Please ensure that you leave enough time to upload your documents before the closing date/time, as late or incomplete submissions may not be accepted.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06e5b3
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/078157-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

34 - Transport equipment and auxiliary products to transportation

CPV Codes

34100000 - Motor vehicles

Notice Value(s)

Tender Value
£5,000,000 £1M-£10M
Lots Value
£5,000,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
17 Aug 20261 weeks ago
Submission Deadline
18 Sep 20264 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Dec 2026 - 31 Oct 2031 4-5 years
Recurrence
2031-08-01

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
South Ribble Borough Council
Additional Buyers

Chorley Council

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CHORLEY
Postcode
PR25 1DH
Postcode Area
Preston
Country
England
Major Region (ITL 1)
TLD North West (England)
Basic Region (ITL 2)
TLD4 Lancashire
Small Region (ITL 3)
TLD45 Mid Lancashire
Delivery Location
TLD45 Mid Lancashire, TLD47 Chorley and West Lancashire
Local Authority
South Ribble
Electoral Ward
Broadfield
Westminster Constituency
South Ribble

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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