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Provision of Event Plant, Equipment and Crew Hire Services for ACBCBC Tourism, Arts and Culture Department Events

Armagh City, Banbridge and Craigavon Borough Council

This public procurement record has 1 release in its history.

Tender

18 Aug 2026 at 08:49

UK4 - Tender Notice
Summary of the contracting process

Armagh City, Banbridge and Craigavon Borough Council is procuring event plant, equipment and crew hire services for events organised by its Tourism, Arts and Culture Department. The requirement covers event services and festival organisation, including the supply and hire of electrical and electrotechnical equipment, lighting, vans with drivers, and safety barriers. The work will support the council’s programme of events across the Armagh City, Banbridge and Craigavon Borough Council area. Planned events may change, and further events may be added during the contract term. Suppliers will therefore need to provide a responsive service that can support varied event requirements and changing schedules.

The procurement has reached tender: the council invited offers through an open procedure. The enquiry deadline was 8 September 2026 at 12:00, and the tender submission deadline was 15 September 2026 at 12:00. The council expected to complete its award decision by 25 September 2026 at 23:59. The contract is valued at £249,600 gross. The initial contract period runs from 1 October 2026 to 30 September 2027, with three possible 12-month extensions, giving a maximum end date of 30 September 2030. There is one lot, and the opportunity is suitable for SMEs. Offers are evaluated on methodology at 60% and price at 40%.

This opportunity suits experienced and qualified event service providers able to combine equipment hire with event crew support. Relevant capabilities include supplying or hiring event plant, lighting, electrical and electrotechnical equipment, safety barriers, and vans with drivers, alongside festival and event organisation services. The successful supplier will need sufficient operational capacity to support the council’s planned events and any additional events introduced during the contract term. This is likely to suit SMEs with a flexible event operations team, reliable access to varied hire equipment and transport, and experience delivering services in changing event environments. Suppliers whose proposals demonstrate a strong methodology will be well placed, because quality carries greater weight than price in the evaluation.

How relevant is this notice?

Notice Information

Notice Title

Provision of Event Plant, Equipment and Crew Hire Services for ACBCBC Tourism, Arts and Culture Department Events

Notice Description

Armagh City, Banbridge and Craigavon Borough Council invites Tenders from suitably experienced and qualified service providers for the Provision of Event Plant, Equipment and Crew Hire Services for ACBCBC Tourism, Arts and Culture Department Events The events are all subject to change, and it is also possible that additional events may be added during the course of the contract term, where required. This must be considered by Tenderers as part of their tender submission, and capacity must be available to support additional events.

Lot Information

Lot 1

Renewal: Three possible extension periods of 12 months each

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06e61f
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/078346-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

34 - Transport equipment and auxiliary products to transportation

60 - Transport services (excl. Waste transport)

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

31000000 - Electrical machinery, apparatus, equipment and consumables; lighting

31730000 - Electrotechnical equipment

34928300 - Safety barriers

60183000 - Hire of vans with driver

79952000 - Event services

79953000 - Festival organisation services

Notice Value(s)

Tender Value
£249,600 £100K-£500K
Lots Value
£249,600 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
18 Aug 20261 weeks ago
Submission Deadline
15 Sep 20263 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Oct 2026 - 30 Sep 2027 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Armagh City, Banbridge and Craigavon Borough Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CRAIGAVON
Postcode
BT64 1AL
Postcode Area
Northern Ireland
Country
Northern Ireland
Major Region (ITL 1)
TLN Northern Ireland
Basic Region (ITL 2)
TLN0 Northern Ireland
Small Region (ITL 3)
TLN07 Armagh City, Banbridge and Craigavon
Delivery Location
Not specified
Local Authority
Armagh City, Banbridge and Craigavon
Electoral Ward
Craigavon Centre
Westminster Constituency
Upper Bann

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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