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Provision of Event Plant, Equipment and Crew Hire Services for ACBCBC Tourism, Arts and Culture Department Events

Armagh City Banbridge and Craigavon Borough Council

This public procurement record has 2 releases in its history.

Award

07 Oct 2026 at 10:41

UK6 - Contract Award Notice
Tender

18 Aug 2026 at 08:49

UK4 - Tender Notice
Summary of the contracting process

Armagh City, Banbridge and Craigavon Borough Council bought event services for its Tourism, Arts and Culture Department’s events. The requirement combines event plant, equipment and crew hire, including electrical and lighting equipment, electrotechnical equipment, vans with drivers and safety barriers. Events may change, and further events may be added during the contract, so the service must be able to support varying requirements. This is a practical fit for event production and equipment-hire businesses able to provide both technical resources and crew, rather than a single-item supply. The work supports the Council’s programme of events; the procurement does not identify individual event venues or delivery locations.

The procurement is complete and a supplier has been selected: Castle Stage Hire Ltd. The award is pending. The award date was 7 October 2026, with a gross awarded value of £249,600. The contract period is 20 October 2026 to 19 October 2027, with three possible 12-month extensions and a maximum end date of 19 October 2030. The Council used an open procedure and divided the requirement into one lot. One bid was received. The award was assessed on methodology, weighted at 60%, and price, weighted at 40%. The contract period and extension dates describe the awarded arrangement; the tender’s stated contract dates differed slightly from those recorded for the award.

For suppliers considering similar future requirements from this Council, the award indicates demand for an integrated event-support service: event plant and equipment, technical electrical and lighting provision, crew, transport with drivers and safety barriers. Credible competitors would need relevant event-service experience and the qualifications to deliver safely and reliably across the Council’s Tourism, Arts and Culture events. Capacity is important: suppliers must be able to accommodate changes to the event programme and support additional events during the contract, not only the events initially anticipated. The evaluation placed greater weight on methodology than price, so a strong future competitor would need to explain clearly how it would organise and deliver the service, as well as offer competitive pricing. The winning supplier was a large business; an SME also submitted the sole bid.

How relevant is this notice?

Notice Information

Notice Title

Provision of Event Plant, Equipment and Crew Hire Services for ACBCBC Tourism, Arts and Culture Department Events

Notice Description

Armagh City, Banbridge and Craigavon Borough Council invites Tenders from suitably experienced and qualified service providers for the Provision of Event Plant, Equipment and Crew Hire Services for ACBCBC Tourism, Arts and Culture Department Events The events are all subject to change, and it is also possible that additional events may be added during the course of the contract term, where required. This must be considered by Tenderers as part of their tender submission, and capacity must be available to support additional events.

Lot Information

Lot 1

Renewal: Three possible extension periods of 12 months each

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06e61f
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/094580-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

34 - Transport equipment and auxiliary products to transportation

60 - Transport services (excl. Waste transport)

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

31000000 - Electrical machinery, apparatus, equipment and consumables; lighting

31730000 - Electrotechnical equipment

34928300 - Safety barriers

60183000 - Hire of vans with driver

79952000 - Event services

79953000 - Festival organisation services

Notice Value(s)

Tender Value
£249,600 £100K-£500K
Lots Value
£249,600 £100K-£500K
Awards Value
£249,600 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
7 Oct 20262 weeks ago
Submission Deadline
15 Sep 2026Expired
Future Notice Date
Not specified
Award Date
7 Oct 20262 weeks ago
Contract Period
20 Oct 2026 - 19 Oct 2027 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Armagh City Banbridge and Craigavon Borough Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CRAIGAVON
Postcode
BT64 1AL
Postcode Area
Northern Ireland
Country
Northern Ireland
Major Region (ITL 1)
TLN Northern Ireland
Basic Region (ITL 2)
TLN0 Northern Ireland
Small Region (ITL 3)
TLN07 Armagh City, Banbridge and Craigavon
Delivery Location
Not specified
Local Authority
Armagh City, Banbridge and Craigavon
Electoral Ward
Craigavon Centre
Westminster Constituency
Upper Bann

Supplier Information

Number of Suppliers
1
Supplier Name

CASTLE STAGE HIRE LTD

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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