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Provision of Cleaning Services for Harehills Primary School under ESPO framework 263_225

Harehills Primary School

This public procurement record has 1 release in its history.

Award

18 Aug 2026 at 15:34

Award Notice
Summary of the contracting process

Harehills Primary School bought a fully managed school cleaning service for its site on Darfield Road, Leeds, LS8 5DQ. The requirement covers routine term-time cleaning, periodic and deep cleaning, staffing, supervision, management, cleaning equipment and materials, quality assurance, and contract management. This is a school cleaning services contract (CPV 90919300), procured by Harehills Primary School for its education operations. The supplier is responsible for providing the people, resources and oversight needed to deliver the service rather than supplying cleaning products alone. Businesses with experience in end-to-end education or institutional cleaning, including the operational management of school premises, would be aligned with the requirement.

The procurement is complete and was awarded through a further competition under ESPO Framework 263_25, Total Cleaning Service Solutions, using a limited procedure without a separate advertised competition. Five electronic bids were received. Lark Cleaning Services Limited trading as Betterclean Services Leeds was selected, and the contract is active. The contract value is £588,557.35 including the stated currency of GBP. It was signed on 20 July 2026. The initial contract term is three years, with Harehills Primary School able to exercise two further one-year extensions at its discretion. Evaluation gave quality a 60% weighting and price 40%.

This award demonstrates established demand from Harehills Primary School for a managed cleaning operation combining routine delivery with periodic and deep-cleaning capability. A credible future competitor would need sufficient trained cleaning staff, supervisors and managers to maintain service across school terms, together with the equipment, materials and quality-control systems to deliver consistently in an education setting. Strong evidence of service management, mobilisation, inspection, reporting and contract administration would support the quality-led evaluation approach. The five bids received indicate competition among capable providers. Suppliers already operating institutional or school cleaning services, particularly those able to manage the whole service rather than isolated cleaning tasks, are best placed to pursue a comparable requirement when it next returns to the market.

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Notice Information

Notice Title

Provision of Cleaning Services for Harehills Primary School under ESPO framework 263_225

Notice Description

Provision of a fully managed cleaning service for Harehills Primary School, including routine and periodic cleaning, staffing, supervision, equipment, materials, quality assurance and contract management. The contract was awarded following a further competition under ESPO Framework 263_25 - Total Cleaning Service Solutions.

Lot Information

Lot 1

The provision of a fully managed cleaning service for Harehills Primary School, including routine term-time cleaning, periodic and deep cleaning, staffing, supervision, management, equipment, materials and quality assurance. The contract was awarded following a further competition under ESPO Framework 263_25 - Total Cleaning Service Solutions. The initial contract period is three years, with the option to extend for up to a further two years. Additional information: The contract was awarded following a further competition under ESPO Framework 263_25 - Total Cleaning Service Solutions. The initial contract term is three years with the option to extend for up to a further two years.

Options: 3 year contract with two 1 year extensions at the discretion of Harehills Primary School

Procurement Information

The contract was awarded following a further competition under ESPO Framework 263_25 - Total Cleaning Service Solutions. The framework was established following a compliant procurement process and the call-off was conducted amongst suppliers appointed to the relevant framework lot in accordance with the framework terms and the Public Contracts Regulations 2015. Accordingly, no separate call for competition was required for this call-off contract.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06e6c4
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/078640-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90919300 - School cleaning services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£588,557 £500K-£1M

Notice Dates

Publication Date
18 Aug 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
20 Jul 20261 months ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Harehills Primary School
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LEEDS
Postcode
LS8 5DQ
Postcode Area
Leeds
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE4 West Yorkshire
Small Region (ITL 3)
TLE42 Leeds
Delivery Location
TLC North East (England), TLD North West (England), TLE Yorkshire and The Humber, TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLI London, TLJ South East (England), TLK South West (England)
Local Authority
Leeds
Electoral Ward
Gipton & Harehills
Westminster Constituency
Leeds East

Supplier Information

Number of Suppliers
1
Supplier Name

Lark Cleaning Services Limited trading as Betterclean Services Leeds

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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