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Bottomline PTX Licences

Coventry University

This public procurement record has 1 release in its history.

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18 Aug 2026 at 17:41

UK7 - Contract Details Notice
Summary of the contracting process

Coventry University procured Bottomline PTX licences, a software package and information systems service used to support essential payment operations. The service enables the university to pay staff wages and invoices, making it business critical to the organisation. The buying organisation is Coventry University, based in Coventry. Delivery is in the United Kingdom. The requirement is for goods in the form of software licensing rather than construction, facilities management or consultancy. Suppliers assessing comparable future requirements should focus on payment, invoicing or related enterprise software that supports dependable institutional finance operations and can be used across a university environment. The named supplier is Bottomline Technologies, a large organisation based in Reading.

The procurement is complete and was awarded to Bottomline Technologies. Coventry University used a direct award procedure described as below threshold and without competition. The tender stated that the cost and time of changing provider outweighed any savings from competition, and that the contract value was below the UK Government threshold requiring a competitive exercise. The award is active and covers one lot. The contract was signed on 31 July 2026, with a period from 6 August 2026 to 5 August 2027. Its value is £30,093.68 excluding VAT, or £36,112.42 including VAT. The award date is not separately recorded. Evaluation was therefore not conducted through competing bids; the stated business-critical rationale supported the direct procurement.

This award indicates recurring demand from Coventry University for payment and invoicing software that is sufficiently critical to support staff pay and supplier payments. A credible future competitor would need to provide reliable PTX or comparable enterprise payment functionality, maintain continuity for essential financial transactions, and demonstrate that its service can support a university’s operational needs. The incumbent’s scale suggests that the buyer accepted a large specialist technology supplier for this requirement, so competing providers would need the capacity, resilience and implementation support expected for business-critical finance software. Relevant experience in payment processing, invoice management and integration with institutional finance systems would strengthen a supplier’s position. The requirement is narrower than general software supply: capability should centre on dependable payment operations.

How relevant is this notice?

Notice Information

Notice Title

Bottomline PTX Licences

Notice Description

Coventry University would be unable to make payment of staff wages or invoices without this service. It is a business critical service. The cost and time of change outweighs any savings that can be generated from a competitive procurement exercise. The value of the contract is below the UK Government threshold at which a competitive procurement exercise is required.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06e6f9
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/078728-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Direct
Procurement Method Details
Below threshold - without competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£30,093 Under £100K

Notice Dates

Publication Date
18 Aug 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
31 Jul 20263 weeks ago
Contract Period
6 Aug 2026 - 5 Aug 2027 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Coventry University
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
COVENTRY
Postcode
CV1 5FB
Postcode Area
Coventry
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG33 Coventry
Delivery Location
Not specified
Local Authority
Coventry
Electoral Ward
St Michael's
Westminster Constituency
Coventry South

Supplier Information

Number of Suppliers
1
Supplier Name

Bottomline Technologies

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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