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Communal Cleaning Service for blocks and sheltered sites

ACIS GROUP LIMITED

This public procurement record has 1 release in its history.

Planning

19 Aug 2026 at 15:35

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

ACIS GROUP LIMITED intends to procure communal cleaning services for blocks and sheltered housing sites. The requirement is split into three lots, although the published scope currently describes one service line. The work covers accommodation, building and window cleaning services. Delivery is in the United Kingdom, with locations identified in the East Midlands and Yorkshire and the Humber. The buyer is ACIS GROUP LIMITED, based in Gainsborough. This is a service contract for organisations able to provide planned and routine communal-area cleaning across residential housing and sheltered sites, with the operational capacity to work across the relevant delivery areas. The requirement is intended to support the cleanliness and upkeep of shared spaces used by residents and visitors.

The procurement is at the planning stage and is not yet an invitation to tender. ACIS expects to use the market engagement exercise to gather supplier feedback on a draft Invitation to Tender and draft specification before refining the procurement. The engagement response period is expected to run from 19 August 2026 at 15:30 to 7 September 2026 at 17:00, with the next notice expected around 15 September 2026. The planned contract period for the identified lot is 1 April 2027 to 31 March 2030, with renewal provision potentially extending it to 31 March 2034. The estimated value is £1,000,000 excluding VAT, or £1,200,000 including VAT. Responses to engagement will not be evaluated as future tender bids.

This engagement will suit cleaning contractors with experience in communal cleaning for residential blocks and sheltered housing, including the management of shared areas and building or window-cleaning activities. Suppliers should be prepared to demonstrate practical delivery capacity across the stated East Midlands and Yorkshire and the Humber locations, supported by suitable staffing, supervision, scheduling and quality-control arrangements. The opportunity is marked as suitable for small and medium-sized enterprises, so established regional firms and capable specialist providers may be well placed to contribute. Businesses can use the engagement stage to review the draft specification, identify delivery or pricing considerations, and give informed feedback before the formal procurement reaches the market. It is a preparation opportunity rather than a tender exercise at this stage.

How relevant is this notice?

Notice Information

Notice Title

Communal Cleaning Service for blocks and sheltered sites

Notice Description

Communal Cleaning Service for blocks and sheltered sites split into 3 Lots

Planning Information

Acis is re-tendering its communal cleaning contracts, so we are undertaking a preliminary market engagement exercise to understand the market, to gather feedback on the draft ITT (which includes draft specification) and onanything else that may be relevant. The engagement process will be managed entirely via the electronic tendering portal (the Bip Delta Tenderbox). Interested suppliers are invited to register with BiP to download the MS Word draft Invitation to Tender (ITT) document and comment. Submission Period: The portal will be open for responses from Wednesday 19th August 2026 at 15:30 until Monday 7th September 2026 at 17:00. Clarification: Any questions regarding this exercise must be submitted through the tenderbox portal messaging function. Clarification responses; all clarification questions (may be edited) and their responses shall be shared with interested suppliers. Submission; Interested suppliers may submit their response in two ways; 1) attaching the ITT to the portals messaging function and or 2) leaving a response in the tenderbox. Responses will be used to refine the procurement and will not form part of any future tender evaluation." You must enter this specific access code [Access Code: 8VW6SAREBZ ] during registration on the BiP Delta eSourcing Portal to view and respond to this preliminary market engagement exercise https://www.delta-esourcing.com/delta/signup.html?userType=supplier Access Code: 8VW6SAREBZ

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06e7e0
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/079118-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90911000 - Accommodation, building and window cleaning services

Notice Value(s)

Tender Value
£1,000,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
19 Aug 20265 days ago
Submission Deadline
Not specified
Future Notice Date
15 Sep 20263 weeks to go
Award Date
Not specified
Contract Period
1 Apr 2027 - 31 Mar 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
ACIS GROUP LIMITED
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
GAINSBOROUGH
Postcode
DN21 1GG
Postcode Area
Doncaster
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF3 Lincolnshire
Small Region (ITL 3)
TLF30 Lincolnshire CC
Delivery Location
TLE3 South Yorkshire, TLF3 Lincolnshire
Local Authority
West Lindsey
Electoral Ward
Gainsborough South-West
Westminster Constituency
Gainsborough

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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